Policies

Codes of Conduct

All members of staff and volunteers agree to: • Prioritise the well-being of all children and adults at risk at all times • Treat all children and adults at risk fairly and with respect • Be a positive role model. Act with integrity, even when no one is looking • Help to create a safe and inclusive environment both on and off court • Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language • Report all allegations of abuse or poor practice to the club Welfare Officer • Not use any sanctions that humiliate or harm a child or adult at risk • Value and celebrate diversity and make all reasonable efforts to meet individual needs • Keep clear boundaries between professional and personal life, including on social media • Have the relevant consent from parents/carers, children and adults before taking or using photos and videos • Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory (e.g. handshake / high five) • Refrain from smoking and consuming alcohol during club activities or coaching sessions • Ensure roles and responsibilities are clearly outlined and everyone has the required information and training • Avoid being alone with a child or adult at risk unless there are exceptional circumstances • Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g. away match) and there is another adult in the vehicle • Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such • Not have a relationship with anyone under 18 for whom they are coaching or responsible for • Not to have a relationship with anyone over 18 whilst continuing to coach or be responsible for them • Be acutely aware of the power that coaches and coaching assistants develop over players in the coaching relationship and avoid any intimacy (sexual or otherwise) with players All children agree to: • Be friendly, supportive and welcoming to other children and adults • Play fairly and honestly • Respect club staff, volunteers and Officials and accept their decisions • Behave, respect and listen to your coach • Take care of your equipment and club property • Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, culture, religion or sexual identity • Not use bad, inappropriate or racist language, including on social media • Not bully, intimidate or harass anyone, including on social media • Not smoke, drink alcohol or drugs of any kind on club premises or whilst representing the club at competitions or events • Talk to the club Welfare Officer about any concerns or worries they have about themselves or others All parents and carers agree to: • Positively reinforce your child and show an interest in their tennis • Use appropriate language at all times • Be realistic and supportive • Never ridicule or admonish a child for making a mistake or losing a match • Treat all children, adults, volunteers, coaches, officials and members of staff with respect • Behave responsibly at the venue; do not embarrass your child • Accept the official’s decisions and do not go on court or interfere with matches • Encourage your child to play by the rules, and teach them that they can only do their best • Deliver and collect your child punctually from the venue • Ensure your child has appropriate clothing for the weather conditions • Ensure that your child understands their code of conduct • Adhere to your venue’s safeguarding policy, diversity and inclusion policy, rules and regulations • Provide emergency contact details and any relevant information about your child including medical history This Policy is reviewed every three years (or earlier if there is a change in national legislation). This Policy is recommended for approval by: Club Committee Chairman– Roy Bamford Date: 28 Sep. 23 Club Welfare Officer – Stephanie Hardwick Date: 28 Sep. 23

Belper Meadows Tennis Club Safeguarding Policy Statement

PURPOSE AND SCOPE Belper Meadows Tennis Club recognises our moral and statutory responsibility to safeguard and promote the welfare of all children (anyone under 18) and adults at risk. We are committed to ensuring our safeguarding practice reflects statutory responsibilities, government guidance and with LTA standards. We are committed to prioritising the well-being of children and adults at risk and providing a safe and welcoming environment where they are respected and valued. We are alert to the signs of abuse and neglect and follow our procedures to ensure that children and adults at risk receive effective support and protection. A copy of our full safeguarding policy is available online here: https://www.belpertennis.com/ and can also be located or requested from the Welfare Officer The purpose of this policy statement is to: • Protect children and adults at risk (including children of adults who use our services) from harm • Provide the necessary information to enable people to meet their safeguarding responsibilities • Deliver good practice and high safeguarding standards • Outline our commitment to safeguarding children and adults at risk This policy applies to any person who plays, coaches, officiates, works, volunteers, or otherwise participates (or visits) at our venue. RAISING A SAFEGUARDING CONCERN Concerns should be raised to our Welfare Officer via [inset contact details]. If they are unavailable or a safeguarding concern relates to them, the concerns should be referred directly to the LTA via https://safeguardingconcern.lta.org.uk/. WE RECOGNISE THAT • the welfare of children and adults at risk is paramount • working in partnership with children, their parents/carers and adults at risk is essential in promoting their welfare • all children and adults at risk, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse • some children and adults at risk, including LGBTQ+ people, disabled people or people from ethnic minority communities, can be particularly vulnerable to abuse and additional measures and safeguards may be needed to ensure their welfare. WE WILL SEEK TO KEEP CHILDREN AND ADULTS AT RISK SAFE BY • promoting and prioritising their safety and well-being • appointing a Welfare Officer with responsibility for safeguarding in our venue • ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate induction and learning opportunities to recognise, identify and 2 / 25/10/2023 respond to signs of abuse, neglect and other safeguarding concerns relating to children and adults at risk • safely recruiting and selecting staff, coaches and volunteers • promoting and maintaining a positive safeguarding culture where people feel able to raise a genuine concerns and are confident they will be taken seriously • ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern • ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored • prevent the employment/deployment of unsuitable individuals • ensuring that we have a process to deal with complaints and whistleblowing measures in place • ensure robust safeguarding arrangements and procedures are in place for other activities, including coaching, competitions, holiday camps, social activities, online activity and social media, transportation and supervision This policy was last reviewed on 28/9/23 and will be reviewed every three years (or earlier if there is a change in national legislation). Chairperson Roy Bamford: Date: 28 Sep. 23 Welfare Officer Stephanie Hardwick: Date: 28 Sep. 23

Belper Meadows Tennis Club SAFEGUARDING WHISTLE BLOWING POLICY

Safeguarding children and adults at risk requires everyone to be committed to the highest possible standards of openness, integrity and accountability. As a club, we are committed to encouraging and maintaining a culture where people feel able to raise a genuine safeguarding concern and are confident that it will be taken seriously. What is whistle blowing? In the context of safeguarding, “whistle blowing” is when someone raises a concern about the well-being of a child or an adult at risk. A whistle blower may be: • a player; • a volunteer; • a coach; • other member of staff; • an official; • a parent; • a member of the public. How to raise a concern about a child or an adult at risk at the club If a child or an adult at risk is in immediate danger or risk of harm, the police should be contacted by calling 999. Where a child or an adult at risk is not in immediate danger, any concerns about their well-being should be made without delay to the Club Welfare Officer. The Club Welfare Officer will pass the details of the concern on to the LTA Safeguarding Team at the earliest opportunity and the relevant local authority and the police will be contacted, where appropriate. If, however, the whistle blower does not feel comfortable raising a concern with the Club Welfare Officer, the whistle blower should contact the LTA Safeguarding Team directly on 020 8487 7000, the Local Authority Designated Officer (LADO) or the NSPCC on 0808 800 5000. Information to include when raising a concern The whistle blower should provide as much information as possible regarding the incident or circumstance which has given rise to the concern, including: • their name and contact details (unless they wish to remain anonymous); • names of individuals involved; • date, time and location of incident/circumstance; and • whether any witnesses were present. What happens next? All concerns raised by a whistle blower about the well-being of a child or an adult at risk will be taken seriously and every effort will be made to deal with each concern fairly, quickly and proportionately. If the whistle blower does not believe that the concern has been dealt with appropriately and wishes to speak to someone outside the club or the LTA Safeguarding Team, the NSPCC Whistleblowing advice line should be contacted on 0800 028 0285 or by emailing help@nspcc.org.uk. Support The club will not tolerate any harassment, victimisation or unfair treatment of, and will take appropriate action to protect, whistle blowers when they raise a concern in good faith

Belper Meadows Tennis Club DIVERSITY AND INCLUSION POLICY

Including Code of Conduct and Reporting Procedure Diversity and Inclusion Policy and Concern Reporting Procedure Page 2 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) Concern Reporting Procedure Anyone who has concerns that they or someone else is being discriminated against or has been a victim of discriminatory language or behaviour should: Respond Listen carefully to what the person is telling you. Do not interrupt; keep questions to a minimum; do not promise to keep the information secret Refer Is someone in immediate danger? YES Call the police (999) THEN NO Talk to the club’s Welfare Officer in confidence Stephanie Hardwick (07855 767494 and sjhardwick1@gmail.com); Talk to the LTA Safe and Inclusive Tennis Team * (020 8487 7000) as soon as possible [Mon-Fri, 9am5pm]. If the Safe and Inclusive Tennis Team is unavailable and you want advice before the next working day, call the NSPCC (0808 800 5000) or Parent Line Scotland (0800 028 2233) if your concerns is about a child. If your concern us about an adult ask them for details of your Local Authority Adult Social Care Services. Hate crime can alternatively be reported through True Vision at www.report-it.org.uk Record Write an objective account of your concerns immediately using the Reporting a Concern Form found in our website safeguarding page. Send it to the LTA Safe and Inclusive Tennis Team within 48 hours of the concern/disclosure (safeguarding@lta.org.uk) Handling a concern/disclosure can be emotionally difficult. If you would like to talk to someone after making a concern/disclosure, contact the LTA Safe and Inclusive Tennis Team by phone 020 8487 7000 or email safeguarding@lta.org.uk Tennis Wales Safeguarding Lead (029 2046 3335) Tennis Scotland Safeguarding Lead (0131 444 4154). (See appendix C for more details on what to do if a disclosure from a child or adult at risk is made to you) Diversity and Inclusion Policy and Concern Reporting Procedure Page 3 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) Diversity and Inclusion in Belper Meadows Tennis Club This Policy sets out our commitment and includes our Safe and Inclusive Standards, Code of Conduct (page 8) and Reporting Procedure (page 2) and it supports our overall aims for diversity and inclusion that are to ensure that: • Tennis is diverse and inclusive • Diversity and inclusion are embedded in our club’s culture and our behaviours • We create a culture where inclusive leadership thrives • We take a proactive approach using positive action to ensure that communities and individuals are valued and able to achieve their full potential. To achieve these aims we believe that everyone involved in Tennis has a vital role to play in promoting diversity and inclusion and we ask everyone to become Safe and Inclusive Tennis Champions – proactively promoting Safe and Inclusive tennis and taking action against all forms of discrimination. We are proud to have a Diversity and Inclusion Policy that demonstrates our commitment to making tennis diverse and inclusive. The commitment to Diversity and Inclusion is upheld by all - Lawn Tennis Association (LTA), Tennis Scotland, Tennis Wales and the Tennis Foundation. These commitments are fully supported by the Belper Meadows Tennis Club Committee. Together we can make a positive difference to people from different backgrounds to participate in Tennis at our club. Thank you. Diversity and Inclusion Policy and Concern Reporting Procedure Page 4 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) Diversity and Inclusion Policy 1. Policy Statement This

Diversity and Inclusion Policy,

Standards, Code of Conduct and Reporting Procedure are applicable to Belper Meadows Tennis Club and is based on similar policies of: • The Lawn Tennis Association (LTA) • Tennis Scotland • Tennis Wales • The Tennis Foundation. As a club we contribute actively to enable more people to play tennis more often, in a manner that it is safe, inclusive, and fair. This applies regardless of a person’s age, disability, gender reassignment status, sex, marital or civil partnership status, pregnancy or maternity, race, sex, sexual orientation, religion, race or sexual orientation, socio-economic status or any other background. We recognise that many concerns and/or disclosures may have both safeguarding and diversity and inclusion elements to them. This policy reflects this through its reporting procedures, which replicate the safeguarding concern reporting procedures. This Policy strives to minimise risk and support our venue, programmes, events and individuals to deliver and experience a positive tennis experience for everyone. The Reporting Procedures in page 2 outlines how to respond to safeguarding or discrimination concerns/disclosures. 2. Use of Terminology We have adopted the following definitions to explain our approach to diversity and inclusion in tennis: Discrimination – treating someone in a less favourable way and causing them harm, because of their age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation Diversity – acknowledging, celebrating and respecting the differences between groups of people and between individuals. We will work to ensure that people can be assured of an environment in which their rights, dignity and individual worth are respected, and in particular that they are able to enjoy their sport without the threat of intimidation, victimisation, harassment or abuse. Harassment – unwanted conduct related to a relevant protected characteristic, which has the purpose or effect of violating an individual’s dignity or creating and intimidating, hostile, degrading, humiliating or offensive environment for that individual or creates an intimidating, hostile, degrading, humiliating or offensive environment. The focus is on the perception of the complainant not the intent of the perpetrator. Employees can complain of behaviour they find offensive even if it is not directed at them. Inclusion – ensuring that tennis is equally accessible to any member of the community so they can be fully involved in whatever capacity they choose; and that they are supported to achieve their potential in any capacity e.g. player, employee, volunteer, coach or official. We will work to ensure that people have a genuine and equal opportunity to participate to the full extent of their own ambitions and Diversity and Inclusion Policy and Concern Reporting Procedure Page 5 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) abilities, that they feel respected and valued and are not singled out, with regard to their age, disability, gender reassignment status, sex, marital or civil partnership status, pregnancy or maternity, race, sex, sexual orientation, religion, race or sexual orientation, socio-economic status or any other background. Positive action – Belper Meadows Tennis Club is committed to taking positive steps to counteract the effects of physical or cultural barriers – whether real or perceived – that restrict the opportunity for all sections of the community to participate equally and fully. We will ensure that we institute, support or contribute to appropriate measures or initiatives that enable access to tennis and participation in associated activities by people from any group that is under-represented in tennis or has difficulty accessing it and that they can do so with dignity or without being singled out. (See Appendix A for full glossary of terms) 3. Scope Belper Meadows Tennis Club has direct safe and inclusive responsibility for: • Staff, consultants, coaches and officials they employ; • Volunteers, including board members and councillors they recruit; • Venues they own; • Events and programmes they run; and • Ensuring all accreditation requirements are met by accredited coaches, officials and venues. We recommend and support the development of good diversity and inclusion practice to: • Accredited coaches, officials and venues; • Players, parents and carers; • Volunteers recruited by other organisations; • Venues hired by or on our behalf • Club Events. This Policy is in line with national legislation (see appendix B for details of the relevant legislation) and applicable to our club, specifically to every person and place that we have direct safe and inclusive responsibility for. 4. Responsibility for implementation of the Diversity and Inclusion Policy Diversity and inclusion is everyone’s responsibility: not responding to discriminatory or unacceptable language and behaviour is not an option. • The club’s Committee and Chair have overall accountability for this Policy and Reporting Procedure, for being the strategic lead on diversity and inclusion and for ensuring compliance with the relevant legislation (see Appendix for details). • The club’s chair (Roy Bamford) and Welfare Officer (Stephanie Hardwick) have overall responsibility for implementation of the policy. Diversity and Inclusion Policy and Concern Reporting Procedure Page 6 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) • The Chair and Welfare Officer of the club are responsible for updating this Policy and Reporting Procedure in line with legislative and organisational developments; and develop a strategic and proactive approach to diversity and inclusion and respond to discrimination concerns. • The Belper Meadows Tennis Club’s Welfare Officer (Stephanie Hardwick) is responsible for supporting the club to identify where diversity and inclusion support is required; to implement safe and inclusive procedures; promote diversity and inclusion principles, including the Safeguarding and Reporting Procedure, to all the venues they manage, programmes, events and individuals including players, parents and carers. • All staff, consultants, coaches, officials and volunteers involved in tennis are responsible for raising diversity and inclusion concerns with the club’s Welfare Officer to start with; then the Safe and Inclusive Tennis team if applicable, as outlined in the Reporting Procedure. • Players, parents and guardians are responsible for upholding the Code of Conduct and Reporting Procedure. • The Belper Meadows Tennis Club is committed to: o formally adopt this policy, o take steps to ensure that our committee, members, participants and volunteers behave in accordance with the policy, including where appropriate taking disciplinary action under our constitution; o ensure that access to membership as well as access to participation is open and inclusive; o publish accurate information about the location and accessibility of our facilities; and o support measures and initiatives that British Tennis may institute or take part in to advance the aims of this policy as part of our commitment to our LTA membership. Where there is a diversity and inclusion concern/disclosure: • The individual who is told about, hears, or is made aware of the concern/disclosure is responsible for following the Concern Reporting Procedure above 5. Breaches of the Diversity and Inclusion Policy, Standards, Code of Conduct and Reporting Procedure Where there are concerns that diversity and inclusion good practice has not been followed, all staff are encouraged to follow your club’s whistleblowing policy; consultants, coaches, officials, volunteers and players are encouraged to: Diversity and Inclusion Policy and Concern Reporting Procedure Page 7 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) If someone comes to you with a concern around discrimination, listen to their complaint, reassure them and advise them of the routes listed above (1-3). Breaches of this Policy and/or failure to comply with the outlined responsibilities may result in the following by the LTA, Tennis Scotland, Tennis Wales and/or the Tennis Foundation: • Venues – Potential removal of LTA accreditation • Staff – disciplinary action leading to possible dismissal and legal action. • Contracted consultants, officials and coaches – termination of current and future roles within all four organisations and possible legal action. • Recruited volunteers, including councillors and board members – termination of current and future roles within all four organisations and possible legal action. Actions taken by staff, consultants, volunteers, officials, coaches, venues, clubs and/or events outside of the LTA, Tennis Scotland, Tennis Wales and/or the Tennis Foundation that are seen to contradict this Policy may be considered a violation of this Policy. Where an appeal is lodged in response to a safeguarding decision made by the LTA Safe and Inclusive Tennis Team and Safeguarding and Protection Committee and/or Licensing and Registration Committee, an independent appeal body such as Sport Resolutions may be used. Their decision is final. 6. Related policies and guidance • Safeguarding Policy • Whistle-blowing Policy • Anti-bullying Policy • Privacy Policy • Whistle-blowing Policy • And others as may be identified from time to time. Chairperson (Roy Bamford): Date: 28 September 23 Welfare Officer (Stephanie Hardwick): Date: 28 September 23 3. Seek further advice from the Equality Advisory Support Service a call on 0808 800 0082. For further information their website is: http://www.equalityadvisoryservice.com/app/ask 2. If required, you can contact the LTA Safeguarding Team: safeguarding@lta.org.uk - they can assist in liaising with the club and investigating the matter. Alternatively, the NSPCC Whistleblowing advice line: 0800 028 0285; help@nspcc.org.uk can be contacted. 1. Complain directly to the person or organisation and seek resolution. In the first instance, this can often resolve many disputes or concerns. Diversity and Inclusion Policy and Concern Reporting Procedure Page 8 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) Codes of Conduct All members of staff and volunteers agree to: • Prioritise the well-being of all children and adults at risk at all times • Treat all children and adults at risk fairly and with respect • Be a positive role model. Act with integrity, even when no one is looking • Help to create a safe and inclusive environment both on and off court • Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language • Report all allegations of abuse or poor practice to the club Welfare Officer • Not use any sanctions that humiliate or harm a child or adult at risk • Value and celebrate diversity and make all reasonable efforts to meet individual needs • Keep clear boundaries between professional and personal life, including on social media • Have the relevant consent from parents/carers, children and adults before taking or using photos and videos • Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory (e.g. handshake / high five) • Refrain from smoking and consuming alcohol during club activities or coaching sessions • Ensure roles and responsibilities are clearly outlined and everyone has the required information and training • Avoid being alone with a child or adult at risk unless there are exceptional circumstances • Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g. away match) and there is another adult in the vehicle • Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such • Not have a relationship with anyone under 18 for whom they are coaching or responsible for • Not to have a relationship with anyone over 18 whilst continuing to coach or be responsible for them All children agree to: • Be friendly, supportive and welcoming to other children and adults • Play fairly and honestly • Respect club staff, volunteers and Officials and accept their decisions • Behave, respect and listen to your coach • Take care of your equipment and club property • Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, culture, religion or sexual identity • Not use bad, inappropriate or racist language, including on social media • Not bully, intimidate or harass anyone, including on social media Diversity and Inclusion Policy and Concern Reporting Procedure Page 9 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) • Not smoke, drink alcohol or drugs of any kind on club premises or whilst representing the club at competitions or events • Talk to the club Welfare Officer about any concerns or worries they have about themselves or others All adults agree to: • Positively reinforce your child and show an interest in their tennis • Use appropriate language at all times • Be realistic and supportive • Never ridicule or admonish a child for making a mistake or losing a match • Treat all children, adults, volunteers, coaches, officials and members of staff with respect • Behave responsibly at the venue; do not embarrass your child • Accept the official’s decisions and do not go on court or interfere with matches • Encourage your child to play by the rules, and teach them that they can only do their best • Deliver and collect your child punctually from the venue • Ensure your child has appropriate clothing for the weather conditions • Ensure that your child understands their code of conduct • Adhere to your venue’s safeguarding policy, diversity and inclusion policy, rules and regulations • Provide emergency contact details and any relevant information about your child including medical history Diversity and Inclusion Policy and Concern Reporting Procedure Page 10 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) Appendix A: Glossary of terms Age: This refers to a person belonging to a particular age group, which can mean people of the same age (e.g. 32-year old’s) or range of ages (e.g. 18 - 30-year old’s, or people over 50). Bisexual or Bi: – refers to a person who has an emotional and/or sexual orientation towards more than one gender. Bullying: can involve any form of physical, emotional, sexual or discriminatory abuse. It can also include cyber-bullying – using social media or mobile phones to perpetrate bullying. Direct discrimination: treating someone less favourably than another person because of a protected characteristic. Disability: A person having a physical or mental impairment that has a substantial and long-term adverse effect on that person's ability to carry out normal day-to-day activities. Discrimination: treating someone in a less favourable way and causing them harm, because of their age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex or sexual orientation. Discrimination by association: discrimination against someone because they are associated with another person who possesses a protected characteristic. Discrimination by perception: discrimination against someone because of the belief that someone possesses a protected characteristic. Diversity: acknowledging and celebrating the differences between groups of people and between individuals. Equality: treating everyone with fairness and respect and recognising and responding to the needs of individuals. Taking positive actions to address existing disadvantages and barriers affecting how people engage with and participate in tennis. Ethnicity: the social group a person belongs to, and either identifies with or is identified with by others, as a result of a mix of cultural and other factors including language, diet, religion, ancestry and physical features traditionally associated with race. Ethnicity is essentially self-defined and may change over time. Gay: refers to a man who has an emotional, romantic and/or sexual orientation towards men. Also, a generic term for lesbian and gay sexuality - some women define themselves as gay rather than lesbian. Gender identity: this is an individual’s internal self-perception of their own gender. A person may identify as a man, as a woman, as neither man or woman (non-binary) or as androgyne/polygender. Gender reassignment: The process of changing or transitioning from one gender to another. Diversity and Inclusion Policy and Concern Reporting Procedure Page 11 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) Harassment: unwanted conduct related to a relevant protected characteristic, which has the purpose or effect of violating an individual’s dignity or creating and intimidating, hostile, degrading, humiliating or offensive environment for that individual or creates an intimidating, hostile, degrading, humiliating or offensive environment. The focus is on the perception of the complainant not the intent of the perpetrator. Employees can complain of behaviour they find offensive even if it is not directed at them. Hate crime: crime that is targeted at a person because of hostility or prejudice towards that person’s disability, race or ethnicity, religion or belief, sexual orientation or transgender identity. This can be committed against a person or property. Homophobia: the fear, unreasonable anger, intolerance or/and hatred toward homosexuality, lesbian gay and bisexual people whether that person is homosexual or not. Inclusive leadership – leaders who are aware of their own biases and preferences, actively seek out and consider different views and perspectives to inform better decision-making. They see diverse talent as a source of competitive advantage and inspire diverse people to drive organisational and individual performance towards a shared vision. An Inclusive Leader – is a role model exemplar of inclusive behaviour; listens to and seeks out the views of diverse people and takes account of these views, without bias, in the decisions they make; appreciates that a diverse group of people will generate more creative solutions to problems and encourages this; inspires people through a shared vision of future success and motivates them to deliver it; leverages difference for high performance and provides responsive excellence to customers’, clients’ and service users’ needs; provides positive feedback to boost people’s self-efficacy; puts effort into helping diverse people identify their talents and develop them for performance now and future advancement; communicates authentically and honestly in a way that inspires trust, loyalty and wellbeing. Inclusion: recognising that people from different backgrounds may have difference needs and expectations and may experience barriers in trying to access tennis. An inclusive venue is one that takes steps to attract and engage with people from many different backgrounds and meet their needs so that everyone has a positive experience and has the opportunity to achieve their potential. Indirect discrimination: a practice, policy or rule which applies to everyone in the same way, but that has a worse effect on some people than others. LGBTQ: an acronym for Lesbian, Gay, Bisexual, Trans and Questioning. Lesbian: a woman who has an emotional romantic and /or sexual orientation towards women. Monitoring equality: refers to data collection and analysis to check if people with protected characteristics are participating and being treated equally. For example: monitoring of the number of people with a disability who play tennis at our venue. Non-binary – an umbrella term for a person who does not identify as only male or only female, or who may identify as both. Diversity and Inclusion Policy and Concern Reporting Procedure Page 12 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) Positive action: a range of lawful actions that seek to overcome or minimise disadvantages (for example in employment opportunities) that people who share a protected characteristic have experienced, or to meet their different needs. Pregnancy and maternity: pregnancy is the condition of being pregnant or expecting a baby. Maternity refers to the period after the birth, and is linked to maternity leave in the employment context. In the non-work context, protection against maternity discrimination is for 26 weeks after giving birth, and this includes treating a woman unfavourably because she is breastfeeding. Questioning: it refers to the process of exploring your own sexual orientation and/or gender identity. Race: refers to the protected characteristic of race. It refers to a group of people defined by their race, colour, and nationality (including citizenship) ethnic or national origins. Radicalisation, extremism and terrorist behavior: Radicalisation is the process by which a person comes to support terrorism and/or forms of extremism. Extremism is vocal or active opposition to fundamental British values, including democracy, the rule of law, individual liberty and mutual respect and tolerance of different faiths and beliefs. There is no single way to identify an individual who is likely to be susceptible to extremist ideology. The internet and the use of social media can be a major factor in the radicalisation of people. Reasonable adjustment: What is considered reasonable will depend on all the circumstances of the case including the size of an organisation and its resources, what is practicable, the effectiveness of what is being proposed and the likely disruption that would be caused by taking the measure in question as well as the availability of financial assistance Religion or belief: religion has the meaning usually given to it but belief includes religious and philosophical beliefs including lack of belief (e.g. atheism). Generally, a belief should affect your life choices or the way you live for it to be included in the definition. Sex: refers to the biological makeup such as primary and secondary sexual characteristics, genes, and hormones. The legal sex is usually assigned at birth and has traditionally been understood as consisting of two mutually exclusive groups, namely men and women. Sexual orientation: a person’s emotional, romantic and/or sexual attraction to another person. Trans: an umbrella term to describe people whose gender is not the same as, or does not sit comfortably with, the sex they were assigned at birth. Trans people may describe themselves using one or more of a wide variety of terms, including (but not limited to) transgender, cross dresser, non-binary, genderqueer (GQ). Transphobia: the fear, unreasonable anger, dislike, intolerance or/and hatred toward trans people, whether that person has undergone gender reassignment or is perceived to have done that. Transsexual Person: someone who has started the process of changing their gender identity is undergoing or has undergone gender reassignment. Diversity and Inclusion Policy and Concern Reporting Procedure Page 13 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation) Unconscious bias or implicit bias: this refers to a bias that we are unaware of, and which happens outside of our control. It is a bias that happens automatically and is triggered by our brain making quick judgments and assessments of people and situations, influenced by our background, cultural environment and personal experiences. Victimisation: when someone is treated badly because they have made or supported a complaint or grievance. Diversity and Inclusion Policy and Concern Reporting Procedure Page 14 of 14 Last Updated: September 2023 Next Review: September 2026 (or earlier if there is a change in legislation)

Belper Meadows Tennis Club ANTI-BULLYING POLICY

The venue strives to ensure that all children (anyone under 18) and adults at risk are safeguarded from abuse and have an enjoyable tennis experience. Bullying is defined as a range of abusive behaviour that is repeated and intended to hurt someone either physically or emotionally. This document sets out how to help prevent bullying from happening to all children and adults at risk. It also sets out how to make sure bullying is stopped as soon as possible if it does happen and that those involved receive the support they need. It also provides information to all staff, volunteers, children and their families about what should be done to prevent and deal with bullying. This policy applies to all staff, coaches, volunteers and other adults associated with Belper Meadows Tennis Club. We recognise that • Bullying causes real distress. It can affect a person’s health and development and, at the extreme, can cause significant harm • All children and adults at risk, regardless of age, disability, gender reassignment, race, religion or belief, sex or sexual orientation, have the right to equal protection from all types of harm or abuse • Everyone has a role to play in preventing all forms of bullying (including online) and putting a stop to bullying. We will seek to keep children and adults at risk safe by • Recognising that bullying is closely related to how we respect and recognise the value of diversity. • Recognising our duty of care and responsibility towards safeguarding • Promoting and implement this anti-bullying policy in addition to our safeguarding policy and procedures • Ensuring that bullying behaviour is not tolerated or condoned • Taking action to respond and deal with any reports of bullying towards children • Encouraging & facilitating children to play a part in developing and adopting appropriate behaviours • Promoting a code of conduct for behaviour • Employing safe recruitment practices • Making sure our response to incidents of bullying takes into account: o the needs of the person being bullied o the needs of the person displaying bullying behaviour o the needs of others who may be affected o our venue as a whole 2 / 25/10/2023 Players, parents, coaches, volunteers and other members of staff will: • Encourage individuals to speak out about bullying behaviour and report incidents of bullying behaviour they see to the Welfare Officer / County Safeguarding Officer (or suitable alternative county representative, e.g. county coach, tournament organiser etc). • Respect every child’s need for, and right to, a play environment where safety, security, praise, recognition and opportunity for taking responsibility are available • Respect the feelings and views of others • Recognise that everyone is important and equal, and that our differences make each of us special and worthy of being valued • Show appreciation of others by acknowledging individual qualities, contributions and progress • Ensure safety by having rules and practices carefully explained and displayed for all to see • Report incidents of bullying behaviour they see or hear about Supporting children • We’ll let children know who will listen to and support them • We’ll create an “open door” ethos where children feel confident to talk to an adult about bullying behaviour • Potential barriers to talking (including those associated with a child’s disability or impairment) will be acknowledged and addressed at the outset to enable children to speak out • We’ll make sure children are aware of helpline numbers • Anyone who reports an incident of bullying will be listened to carefully and reports will be taken seriously • Any reported experience of bullying behaviour will be investigated and will involve listening carefully to all those involved • Children experiencing bullying behaviour will be supported and helped to uphold their right to play and live in a safe environment • Those who display bullying behaviour will be supported and encouraged to develop better relationships • We’ll make sure that any sanctions are proportionate and fair Support to the parents/carers • Parents will be advised on the anti-bullying policy and practice • Any experience of bullying behaviour will be discussed with the child’s parents or carers • Parents will be consulted on action to be taken (for both victim and bully) • Information and advice on coping with bullying will be made available • Support will be offered to parents, including information from other agencies or support lines 3 / 25/10/2023 Related policies and procedures This policy should be read alongside our club policies and procedures, including: • Safeguarding policy • Diversity and inclusion policy • Code of conduct for staff and volunteers • Online safety and communication policy • Photography and filming policy Useful contacts NSPCC Helpline 0808 800 5000 Childline 0800 1111 / www.childline.org.uk Kidscape www.kidscape.org.uk This policy is reviewed every three years (or earlier if there is a change in national legislation). Chairperson (Roy Bamford): Date: 28 September 23 Welfare Officer (Stephanie Hardwick): Date: 28 September 23