Club Policies

Club Policies

Club Rules and Members Guide

Our Members Guide incorporates the club’s rules and formal constitution. A copy can be viewed here.

Diversity and Inclusion Policy

This Diversity and Inclusion Policy, Standards, Code of Conduct and Reporting Procedure are applicable to Binfield Tennis Association and are based on similar policies of  the LTA, Tennis Scotland,  Tennis Wales and  the Tennis Foundation.

As a club we contribute actively to enable more people to play tennis more often, in a manner that it is safe, inclusive, and fair. This applies regardless of a person’s age, disability, gender reassignment status, sex, marital or civil partnership status, pregnancy or maternity, race, sex, sexual orientation, religion, race or sexual orientation, socioeconomic status or any other background. A copy of the club’s full Diversity and Inclusion Policy is available for downloading here.

We recognise that many concerns and/or disclosures may have both safeguarding and diversity and inclusion elements to them. This policy reflects this through its reporting procedures, which replicate the safeguarding concern reporting procedures.

This Policy strives to minimise risk and support our venue, programmes, events and individuals to deliver and experience a positive tennis experience for everyone. The Reporting Procedures in the full Policy outline how to respond to safeguarding or discrimination concerns/disclosures.

External Privacy Policy

In line with the GDPR and Data Protection Act (2018), the club has published an External Privacy Policy.  This policy sets out the way we process club members’ personal data. It can be downloaded here.

Insurance Policy

A copy of the club’s current employer’s liability insurance certificate can be downloaded from here

Confirmation of the club’s public liability insurance can be downloaded from here.

Safeguarding Policy

Binfield Tennis Association (BTA) acknowledges the duty of care to safeguard and promote the welfare of children and adults at risk.  The club is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and LTA requirements.  A copy of the club’s full safeguarding policy is available for downloading here.

The club’s safeguarding policy recognises that the welfare and interests of children and adults at risk are paramount in all circumstances. It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children:

  • have a positive and enjoyable experience of tennis at BTA in a safe and inclusive environment
  • are protected from abuse whilst participating in tennis.

BTA acknowledges that some children, including disabled children and young people or those from ethnic minority communities, can be particularly vulnerable to abuse and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.

As part of our safeguarding policy BTA will:

  • promote and prioritise the safety and well-being of children and adults at risk
  • ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and adults at risk
  • encourage and maintain a culture where people feel able to raise a genuine safeguarding concern and are confident that it will be taken seriously
  • ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern
  • ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored
  • prevent the employment/deployment of unsuitable individuals
  • ensure robust safeguarding arrangements and procedures are in operation

The Club Welfare Officer is Penny Gillham. She can be contacted by email: welfareofficer@binfieldtennis.co.uk

The club’s policy and procedures will be widely promoted and are mandatory for everyone involved in BTA. Failure to comply with the policy and procedures will be addressed and may result in dismissal/exclusion from the club.

Whistle-blowing

Anyone who does not feel comfortable raising a concern with the Club Welfare Officer should contact the LTA Safeguarding Team directly on 020 8487 7000, the Local Authority Designated Officer (LADO) or the NSPCC on 0808 800 5000.  Further details about whistle-blowing can be found in the club’s safeguarding policy.

Monitoring

The club’s safeguarding policy will be reviewed annually, or sooner in the following circumstances:

  • changes in legislation and/or government guidance
  • as required by the Local Safeguarding Children Board or LTA
  • as a result of any other significant change or event.

November 2018