Hiring agreement

Folkestone Tennis Club Court hire

Definitions

  1. The Courts are administered primarily by Folkestone Sports centre trust (FSC) or in their stead, Folkestone Tennis Club (FTC) acts on behalf of FSC to receive and confirm bookings, arrange access, inform Hirers of the Terms and Conditions of hire and to monitor adherence to these.  
  2. The Hirer refers to the person or organisation hiring the Courts for tennis. It is the Hirer’s responsibility to ensure that any persons on the premises for the duration of their booking adhere to the terms and conditions of hire set out in this document.

Acceptance of Terms and Conditions

  1. Use of the Courts is subject to the Terms and Conditions herein. By making a booking and/or using the Courts, the Hirer accepts these Terms and Conditions.  The Hirer further agrees to abide by and enforce these Terms and Conditions.  Any incident arising from a breach of the Terms and Conditions will be the sole responsibility of the Hirer.  Any such breach may result in incur additional charges.

Opening Hours

  1. The Courts are normally available for hire between 8:00 am and 21:00pm. (6th April 2021-1st May 2021)

The Courts and Facilities

  1. The Courts comprise Three separate courts, which may be hired separately. Court 1 nearest to entrance and court 3 the furthest from the entrance.
  2. Booking one or more courts shall entitle the Hirer to use them for tennis or other appropriate sport or event, on the condition that they are left in a clean and undamaged state at the end of the booking. If only one court is booked, then the Hirer must ensure that hirers of the other court are permitted free and unimpaired use of that court.
  3. Car Parking: Parking is available in the car park close to the courts. FSC/FTC advises the Hirer that the car park is used at their own risk. 
  4. Any damage to or failure of equipment must be reported to the FSC/FTC.

Booking Process and Conditions

  1. The Courts may be hired by anyone of 18 years or over.
  2. If the Hirer is not known to FTC, the Hirer is required to register to www.folkestonetennis.com
  3. Bookings will only be taken online via www.folkestonetennis.com
  4. FTC reserves the right to refuse a booking of the Courts. If it considers that the hiring could lead to a breach of the Terms and Conditions or if for any reason the premises are considered unfit for the intended use.
  5. The Hirer agrees to indemnify FSC for the cost of repairs of any damage done to any property or contents during the hire.
  6. The Hire of the Courts does not entitle the Hirer to occupy them at any time other than the specific hours for which they have been hired, unless prior arrangements have been made with FTC.
  7. By entering into this agreement, the Hirer accepts that FTC will hold their details for the purpose of carrying out the booking. FTC will not use this information for any other purpose apart from any future bookings the Hirer may make.   See also FTC’s ‘Hirers Privacy Notice’, available on www.folkestonetennis.com
  8. The Hirer is expected to adhere to the Covid-19 Government regulations and LTA guidelines these can be found here https://www.lta.org.uk/globalassets/news/2020/lta-guidance-for-tennis-players---covid-19.pdf
  9. The Hirer acknowledges that the venue is an unmanned venue and they’re attending at their own risk. 

  Hire Charges and Payment Policy

The full amount will be due at the time of booking.

  • Folkestone Sports Centre Members £0.00 (please contact us to register)
  • Pay and Play £7.00per hour (non members may only book 2hr per day)
  • Summer Household Pass £40 Monday 29th June 2020 to Tuesday 1st September 2020 (unlimited access of available courts)

Cancellations

  1. Cancellation by the Hirer within 12 hours of the hire will incur a 100% cancellation fee.
  2. FTC reserves the right to cancel any hiring by written notice to the Hirer in the event of:
  • FTC considering that the hire will lead to a breach of the terms and conditions, legal or statutory requirements, or that unlawful or unsuitable activities will take place as a result of the hire;
  • the premises becoming unfit for the use intended by the Hirer;
  • an emergency requiring use of the premises by FSC/FTC.

In any such case the Hirer shall be entitled to a full refund of any money already paid, but FSC nor FTC shall not be liable to the Hirer for any resulting direct or indirect loss or damage whatsoever.

BEFORE YOUR BOOKING

Insurance

  1. FTC’s Public Liability Insurance shall be extended to each organisation or person whilst using the Courts (during a booking agreed with FTC), subject to their fulfilment of the Terms and Conditions of the cover (available on request). This Public Liability cover shall not apply to any organisation or person using the courts for commercial or business purposes.  Such organisations or persons should arrange their own Public Liability Insurance.  All Hirers are advised to consider the need for their own Public Liability or other insurance to cover their activities.
  2. FTC’s insurance does not cover items owned by court users. Equipment brought into and/or left at the courts is entirely at the owner’s risk.
  3. It is the Hirer’s responsibility to ensure that any sub-contractor who provides equipment or a service has appropriate Public Liability Insurance.

 

Health and Safety

  1. Adhere to the safety notices and club rules available on www.folkestonetennis.com
  2. Consumption of alcohol is not permitted on the site.
  3. Barbeques are not permitted within the court’s fenced area.

DURING THE BOOKING

Supervision

The Hirer must not engage in any activity which prevents them from exercising general supervision.  All functions for persons under 18 years must be stewarded by an adequate number of adults and with a minimum of 1 adult per 4 young persons.  The Hirer shall, during the period of hiring, be responsible for the behaviour of all persons using the premises whatever their capacity.

Sale of Goods

If selling goods on the premises, the Hirer shall comply with the Sale of Goods Act 1979 (as amended).

Loss of Property

FSC/FTC accept no responsibility for damage to, or the loss of, or the theft of any Hirer’s or other user’s property or effects.

Prohibitions

  1. The entire court area is a NO SMOKING area.
  2. Fireworks and Pyrotechnics: There is a total ban on the use of fireworks or any form of pyrotechnics in or around the courts.
  3. Betting, Gambling and Lotteries: Nothing shall be done on or in relation to the premises in contravention of the law relating to betting, gaming and lotteries and the Hirer shall ensure that the requirements of the relevant legislation are strictly observed.
  4. Sub-letting. The Hirer shall not sublet the courts or any part thereof. 
  5. No Bikes or skateboards are to be used in the court area.

Nuisance

  1. The courts are located in a residential area and any use of the courts must be made with due consideration for nearby residents. Hirers and/or organisers of events in the courts are responsible for ensuring that the noise level is not such as to interfere with others within the courts or to cause inconvenience or annoyance to occupiers of nearby houses.
  2. The FTC reserves the right to terminate a booking (without refunding any fees) where the Hiring has become disorderly, where offensive material or behaviour is in evidence, or where it deems noise to be excessive and causing a nuisance, and to report such matters to the appropriate authorities.

AT THE END OF THE BOOKING

The Hirer will be responsible for:

  1. Leaving the courts in a clean and tidy condition.
  2. Should the Hirer not vacate the courts at the end of the hire period, additional time will charged at twice the applicable rate. In addition a further call-out fee may be levied.
  3. Reapply the lock to the gate.