Terms & Conditions

1. TERMS AND CONDITIONS OF MEMBERSHIP

  1. Payment and uptake of Hingham Tennis Membership implies acceptance of our Terms and Conditions. 
  2. If accepting the Terms & Conditions of Hingham Tennisas a parent/carer on behalf of a Minior Junior member, all clauses apply to their membership.
  3. Your annual membership starts on the date of purchase and ends on the renewal date as shown when joining and paying for membership at www.hinghamtennis.co.uk
  4. There is a non refundable joining fee of £5 per adult member to cover the cost of the swipe card. 
  5. Your membership cannot be cancelled during this period irrespective of a change to your personal circumstance.
  6. Every adult member will receive a membership card which must be used to access the Tennis Hut. Members must carry their cards whilst using Hingham Tennis. Replacement cards will be subject to a fee of £10. The court keys will be found in the Tennis Hutand must be replaced after use.
  7. The membership is not transferable and must only be used by the registered member. Any misuse of membership will result in the membership being cancelled. 
  8. TheHingham TennisCommittee reserve the right to cancel any membership in breach of the code of conduct which in their view is offensive or represents a health and safety danger (see 13.
  9. Membership entitles a member to full use of the club facilities during opening hours. Facility opening times are available on the website, in the Tennis Hutand in the reception of the Sports Hall. 
  10. Uptake of a Student Membership Package is subject to proof of valid full-time education status.
  11. For the safety of our young players, and to safeguard our premises, players of 15 years and under will need to be accompanied by an adult member in the Tennis Hutand when playing on the courts outside Club Sessions. A parent or guardian can take out a Parent Membership if they do not wish to be a full adult member – this package allows one adult per court to knock-about with a child. The Parent Member will be issued the membership swipecard. 
  12. Members taking up Family and Couple packages must input the data for all the individuals under that package.  One swipe-card will be issued for each adule in a membership package - additional cards can be purchased.

 

 

2. COURT USE

  1. At the end of play it is essential members check the Tennis Hutand Courts are safely locked up, any lights switched off and the tennis nets slackened a little.
  2. Only non-marking, non-ridged tennis shoes should be used on the courts – players will be asked to leave the courts if they are not wearing appropriate shoes.
  3. Players should wear suitable clothing for tennis.
  4. The court surface may occasionally soften during hot weather. If this happens, play must be stopped and the courts locked. Please notify the committee if this happens.

 

 

 

3. SPORTS HALL AND BAR USE

  1. Members will be able to access a key for the Sports Hall kept in the Tennis Hut. This will allow use of the toilets and a changing room. 
  2. There will be rare occasions when the Sports Hall facilities are  unavailable for our use due to block bookings by other clubs. 
  3. Please respect these areas and leave them clean and tidy.
  4. If members have unlocked the Sports Hall, they MUST ensure the Sports Hall is locked when leaving. 
  5. The Sports Hall is financially dependent on rent from sports clubs and the bar. Hingham Tennis requests that members support the bar to ensure the future of the Sports Hall and therefore Hingham Tennis.
  6. The Sports Hall bar is run by the HSSC (Hingham Sports and Social Club), and purchases from the bar are heavily discounted. We have negotiated that Hingham Tennis members will have free membership of the HSSC until 1stDec 2016. Thereafter there will be a £10 annual fee for HSSC membership. 

 

4. JUNIOR MEMBERSHIP

  1. Junior members 15 years and under are not permitted to use courts after 6.30pm in the evenings.
  2. Junior members can book for 60 minutes of play. No additional bookings may be made until this session has passed. 
  3. All junior users 15 years and under must be accompanied by an adult member when using the courts outside of club Junior sessions. The adult or parent member is wholly responsible for the junior’s health, safety and wellbeing.
  4. Parents / Carers will be held liable for any damage caused by unsupervised Junior members. 

 

 

5. COURT BOOKING SYSTEM for members

  1. Members can book courts online at www.hinghamtennis.co.uk
  2. Members can book courts for up to 60 minutes at a time when the courts are not reserved for club sessions or tournaments.
  3. Each member may book up to a maximum of two sessions at any one time. Players are not permitted to have more than two un-played sessions booked at any one time.  
  4. Club sessions, tournaments and any special events will be marked on the court bookings sheets on our website as far in advance as possible.
  5. If a member has booked a court but not turned up to play within 15mins after the court booking time started, the court becomes free and other members can play on the court.
  6. To ensure members have the maximum opportunity to use the courts, members are asked to cancel their booking if they know they cannot play. Please do not book courts unless fully intending to play.
  7. Members may allow guests to play free-of-charge twice a year, there is a charge of £5 per hour per court thereafter. Members should sign their guests into the guest-book in the Tennis Hut for insurance purposes and leave their money in the Guest Piggy-Bank. 

 

 

6. PAY AND PLAY for non-members 

  1. Non-members can book courts online at www.hinghamtennis.co.ukup to a week in advance
  2. The cost to non members is £10/court/hour, payable online at the time of booking. 
  3. When booking for the first time using the website, you will be asked to create a Clubspark account or sign in using your LTA/facebook/google details. This allows us to log you as a contact.
  4. Pay-and-Players will need a code to the padlock on the car-park-side gate to the courts to gain entry to the courts. 
  5. Once a pay-and-play booking has been made online an email confirmation will be sent which will include this code.
  6. In the unlikely event that the code is not recieved, committee members contact details are available on the Hingham Tennis website.

 

 

7. COACHING

  1. We have our own club-coach, Sam Howlett, so players should not bring their own coaches on-court

 

 

8. FLOODLIGHTS

  1. Tokens for operating the floodlights will be available from Hingham Tennis committee members or HSSC bar. A token will last for 30minutes, and you will be able to load the token meter with more than one if you want a longer period of play. 
  2. Each token costs £2.00
  3. The token meter for the floodlights will be situated on the inside fence of the courts.
  4. The floodlights will fully light both courts, it is not possible to have just one court lit.
  5. Floodlights are timed by a ‘master timer’ to switch off automatically at 10pm each day to comply with planning permission regulations.
  6. Once the floodlights go out, they will not re-light for 10minutes (this allows the bulbs to cool down fully to allow them to ‘re-strike’ safely). The token meter has a countdown display, but we encourage you to keep an eye on the time and keep the meter fed to avoid any disruption to play.
  7. Please turn up 5 minutes early for your court bookings when you will need the floodlights to avoid the lights going out if the courts have been in use before your session. 

 

 

9. FEES AND CHARGES 

  1. The membership fee stated is due from the member to Hingham Tennisand is payable upon inception of this agreement. Any portion of the membership fee will only be refundable in the event of us being unable to provide you with the membership services. Such refund would be calculated on a pro-rata basis to the break in services experienced. 
  2. Hingham Tennisreview the pricing of membership on an annual basis and you will be notified of any changes to your membership amount at least 30 days in advance. 

 

 

10. GENERAL TERMS 

  1. You agree to advise Hingham Tennisimmediately of any change to your Personal Details. 
  2. You agree to comply with the rules of membership which are displayed prominently in the club and relate to opening hours, use of facilities and your conduct. We may make reasonable changes to these rules at any time. 
  3. We may assign the benefit of this agreement and our rights there under to a third party on notice to you. 
  4. This agreement is governed by English Law. 
  5. We may terminate this agreement with immediate effect on notice to you if you are in breach of the Club’s rules.

 

 

11. FACILITIES AND SERVICES 

  1. We reserve the right to close the club or areas of the club from time to time at our discretion. e.g. for maintenance repairs, refurbishment, cleaning and local emergencies. 
  2. To meet our funding and sponsorship agreements we may occasionally sublet the facilities during non-peak times. Members will be given plenty of notice.
  3. Opening hours are subject to change by giving advance notice where reasonably practicable. 

 

 

12. LIMITATION OF LIABILITY 

  1. Hingham Tenniswill not be liable to you for any loss, damage or theft of personal property brought onto our premises. 
  2. Hingham Tennishas Public Liability Insurance but this does not cover personal injury while playing tennis.
  3. Members are advised not to play in adverse weather conditions.

 

 

13. CLUB RULES

At Hingham Tennis,our main goal is for our players to feel welcome and enjoy tennis regardless of their ability or age. 

  1. Hingham Tennis  is an inclusive club, run by volunteers. 
  2. Members and visitors must be mindful of the time and effort committee members and the coach contribute to running the club and request that the club’s values of trust, respect and shared responsibility are adopted by all.   
  3. We ask you to please raise any issues or queries you have about Hingham Tenniswith any committee member. 
  4. Hingham Tennismembers and visitors will not discriminate or in any way, treat anyone less favourably on grounds of age, gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability. 
  5. Hingham Tennis will ensure it treats people fairly and with respect and that it will provide access and opportunities for all members of the community to take part in and enjoy its activities. 
  6. We are a family friendly club so appropriate language must be used at all times.
  7. All equipment must be treated with respect, all footwear must be appropriate for outdoor courts and food or drink on court (except plastic water bottles) is forbidden. 
  8. There must be no smoking, use of drugs or alcohol on court at any time. 
  9. If sharing the courts, please be respectful of others. 
  10. No dogs are allowed on the courts.
  11. Members and/or visitors must lock the Tennis Hutand courts if the last person to leave.
  12. Hingham Tennisoperates a zero tolerance policy against intimidation, harassment, bullying, abuse or victimisation of an individual. This includes sexual or racially based harassment or other discriminatory behaviour, whether physical or verbal. Any abusive or threatening language will also not be tolerated. The club will work to ensure that such behaviour is met with appropriate action in whatever context it occurs. 

 

 

14. PHOTOGRAPHY

  1. We reserve the right to take photographs of our facilities, which may include you, for press and promotional purposes. Please let us know if you wish to be excluded from any photographs.

 

 

15. GDPR Data Protection Act from May 2018 

1. An individual’s confidentiality is protected by the Data Protection Act 1998, and the General Dat a Protection Regulation (GDPR). 

2. You give permission that personal details (name, address, phone number and email address) supplied by you for membership of this club will be stored on the LTA Clubspark database. We use members' personal data to distribute information only about Hingham Tennis’ related activities. We never pass them to advertisers.

3. See the Hingham Tennis website for the full data privacy policy. You can change your contact details at any time by emailing hinghamtennis@gmail.com 

 

 

16. SAFEGUARDING

1. Please see the Hingham Tennis website and our policies board in the Tennis Hut for our Safeguarding policies and details of our Welfare Officer.

 

Compliance with the rules of the LTA and the Association. In consideration for being able to use the facilities, all persons using these facilities agree: (a) to be bound by and subject to the rules of the Association (as in force from time to time); and (b) to be bound by and subject to the rules and disciplinary code of the LTA (or such successor entity or entities as become(s) the governing body of the game of lawn tennis from time to time) as in force from time to time. All persons using these facilities acknowledge that the above is intended to be enforceable by the LTA and/or the Association directly or by virtue of the Contracts (Rights of Third Parties) Act 1999.