Privacy Policy

For the purpose of GDPR Hythe Lawn Tennis Club is the data controller in relation to carrying out the objectives of the organisation. Its members are the data subjects. 

In order to carry out Club activities it is necessary to store and use some or all of the following personal data for each member:

  • Member’s Name and Membership Number.
  • Postal Address. 
  • Email Address. 
  • Phone number. 
  • Date of Birth
  • Gender
  • Membership Category, (Standard, Married, Honorary).
  • Membership Status, (Active,)
  • Membership history
  • Medical information
  • Emergency contact

The above information is collected by completion of an application form, or by an email request and is held within the Clubspark system which is a web based platform provided for tennis clubs by the LTA. The Clubspark Privacy Policy can be viewed here.

  • Some of the above information above is required so that Hythe Lawn Tennis Club can tell its members about:
  • Forthcoming tournaments and matches. 
  • Tennis events. 
  • Other tennis-related and social events which might be of interest to members. 
  • The above information is held in a database controlled solely by Hythe Lawn Tennis Club.
  • The above information is only available to a small number of committee members for the purpose of managing the club.
  • We maintain a list of email addresses and telephone numbers of members who have given their permission for this data to be held and made available to other club members for communication purposes (e.g. arrangement of games and matches)
  • The above information will not be shared with third parties unless express permission has been sought and granted.
  • Data regarding juniors is only made available to the coaching staff for use to contact parents on a regular or emergency basis.
  • Contact details for Committee members, Team Captains and Coaching Staff will be made available on the Contact page of the website and on Club noticeboards.
  • The above information will be retained until such time as you request it to be deleted or until you cease to be a member. 
  • If at any time you believe the information held by Hythe Lawn Tennis Club is incorrect you can request to see it and have it corrected or deleted by contacting the Membership Secretary.
  • If you believe that Hythe Lawn tennis Club is not using your information in accordance with the law you can complain to the Information Commissioner’s Office. 
  • You may request to have you data status changed at any time.