Safeguarding and Sun Policy


Keyworth Tennis Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run. This Policy aims to minimise risk, deliver a positive tennis experience for everyone, and respond appropriately to all safeguarding concerns.

Definition of Safeguarding:

  • Safeguarding children involves protecting them from abuse and neglect, preventing the impairment of their health or development, and ensuring that they grow up in circumstances consistent with the provision of safe and effective care.
  • Safeguarding adults at risk involves protecting them from abuse or neglect, and empowering them to make their own choices, consulting them before taking action, wherever possible and safe to do so.

Roles & Responsibilities:

  • Our club’s management committee has overall accountability for this Policy and its implementation.
  • Our club Welfare Officer is responsible for updating this Policy in line with legislative and club developments.
  • All individuals involved in the club are responsible for reading and upholding the Policy and Code of Conduct.

Safe Recruitment Policy:

  • We require a DBS check before a new coach is allowed to coach at the Club, [and every 3 years thereafter].
  • All coaching staff are required to read our policies and code of conduct, and to discuss them with the Head Coach.
  • All coaching staff are required to have an LTA Safeguarding module as part of their training.


  • Any concerns regarding Safeguarding should be reported using our Safeguarding Reporting Procedure.

Breach of Policy:

  • Breaches of this Policy may result in disciplinary action leading to possible dismissal and legal action.
  • Where an appeal made following a safeguarding decision made by the club, an independent appeal body may be used.


Keyworth Tennis Club is committed to ensuring the Health & Safety of our members and guests.

To support this aim, we have are committed to the following duties.

  • Discuss Health & Safety matters as the first agenda item of all Committee meetings.
  • Appoint a competent club member to take the lead on Health & Safety responsibilities.
  • Undertake regular, recorded Risk Assessments of the club premises and activities undertaken by the club.
  • As far as reasonably practical, create a safe environment by putting measures in place as identified by the Risk Assessment.
  • Ensure that all accidents and injuries sustained during any club activity or whilst on the club premises are reported.
  • Provide access to adequate first aid facilities at the tennis club.

Sun Safety:

The Management Committee recognises the importance of protection against the potential harmful effects of the sun.

While this is relevant to all players, it is particularly important for our junior members.

We recommend reading and following the Outdoor Kids Sun Safety Code, and the following simple guidance is extracted from that code:

  • Clothing is the best form of defence - children should wear long sleeved shirts, caps and sunglasses.
  • We recommend the use of SPF30+ sunscreen - don't forget the hard to reach places.
  • All children should bring water bottles and should be encouraged to drink regularly.
  • Avoid playing in extremes of heat, for example temperatures over 30C.
  • Look out for signs of heat exhaustion - fatigue, dizziness, headache, nausea or hot, red and dry skin.
  • Coaches should lead by example.

The following is guidance to coaching staff on ways to help get the message across:

  • Read the Outdoor Kids Sun Safety Code yourself, and lead by example.
  • Pay special attention to children with disabilities and learning difficulties.
  • Talk about sun protection in a positive, engaging and fun way.
  • Have a Q&A session, asking kids what they know about the sun.
  • Clothing and eye protection should be the first line of defence.
  • Remember the "hard-to-get-to" places - backs of knees; ears; eye area; neck and nose; scalp.
  • Remind kids that they can burn even on cloudy days in summer - even in Keyworth..!