HTC Adult Club Championships

Henley Tennis Club 2019 Championship Adult Entry Process and Rules

This years Henley Adult Club Championship will be looked after by Rob Dickie. His task will be to make sure that all Championsdhip matches are completed on time and we eventually get to Finals Day with pairs for every competition.

This is a tough task, so I would like to urge you to be as helpful as possible.

Last years championship was looked after by me, Col Main, but we only completed the Ladies Singles, winner Brittannie Willis, and Ladies Doubles, winners Emma Hewes and Jess Craig.

Lets hope we can complete the Mens Singles, Mens Doubles, and have a Mixed Doubles this year!

Before sending your entry, please –

Read the rules carefully and note various key dates.

Remember ….. to enter, you must be available to play on Finals Day, Sunday 29th September.

Please return your entries by MONDAY 15th June 2019 to Rob Dickie at Email to

Competitions Available:

      Ladies Singles

     Ladies Doubles

     Mixed Doubles

     Men’s Singles

     Men’s Doubles

     Veterans, Over 55's


To enter, simply send your name and competitions you would like to enter henleytennisclubChamp@gmail.comto

           e.g.  Name: Col Nadal

             Competitions to enter: Men's singles, Men's Doubles, Mixed Doubles, Vetrans Doubles.

The Rules are attached to this form, and will also be available on the Club Web site,  

The deadlines for completion of rounds are expected to be as below, but will be confirmed on the draw sheets.

 Rounds Completion Deadlines:

1st Round, 30th June

Quarter-Finals 31st July

Semi-Finals 31st August

Final (Finals Day) Sunday 29th September

 * NO Bad weather extension permitted See full Rules.

Tournament Committee:

Reports to the main Committee and is responsible for the management of the Championships.

Has the final say on all matters relating to the Championships.

Suggestions to make the Championships run as smoothly as possible for everyone’s benefit!

Fix a date for your match as soon as opponent/s known:

All players are equally responsible for contacting opponents to arrange matches (no longer top person/pair).

Remember the player/s who initiate contact do not have to bring the balls, their opponent/s do! Incentive to make contact first and get a date in the diary.

As soon as the Draw is distributed and your opponent is known, make contact and fix a date for the match (and a reserve date in case of rain postponement).

Do not wait until 10 days before deadline to contact opponent/s.

1st Round is always the most difficult to get played on time, yet crucial for the next round to be played on time and the Plate Competition to get underway.

Use Doodle, the on-line poll, particularly for doubles matches to find dates and times when all available.

Subsequent rounds, if next round opponent/s waiting for you, make sure you contact them as soon as you have won your match.

REMEMBER – There is no BAD WEATHER EXTENSION for ANY semi-final match. If you have not played by the semi-final deadline then the committee will toss a coin if a finalist cannot be agreed between players Courts:

Particularly busy in April and May with matches, club sessions, coaching, etc. so another reason to fix a date quickly and book a court.


Fix your 2018 Championship match early in the time period, so if injured you have time to rearrange, recover and still play before the deadline and some leeway and recovery time before the next round.

Line calls:

Only call the lines on your side of the net.

Call clearly and firmly what you see and what you honestly believe to be correct

If you are not absolutely certain, did not see the ball clearly or there is a disagreement with the opponent/s, then either the ball was IN and must be given in the opponent’s favour or offer a LET (ie replay the point, whether it was a first or second service).

Calling the score:

It is the server’s job to call out the score, in a voice audible to the opponent/s, prior to his/her first service in each game. 

The Rules of Tennis:

ITF TENNIS RULES: Download at:


Brief Championship Rules

All matches, except finals, can be played as best of 3 normal sets or best of three 10 point tie break sets.,

All Final matches will be a best of 3 sets. 

Agreement must be by all parties on the format to use. If agreement can not be found then the default is best of 3 sets.

Ideally use new balls. Minimum of 4. Otherwise use 4 good balls that all parties agree on before the match. You may use any balls from the club house.

Try to keep to schedule. Any problems arranging matches, please contact me as soon as possible.

Please let me have the results of amy matches as soon as you can. I'll load the results onto the web site so you can keep track of who you will be playing next.

The long boring rules will be applied in case of any real disputes. I have final say.

Any questions at all, then please feel free to contact me.

Finally, have fun! That's an order!


Very Long Rules In Case Of Disputes


Entries must be received by the specified entry cut off date, see above.

Entries can be made by completing the entry form and emailing to

Late entries and entries not made on the official entry form, may be accepted up until the time of the draw at the sole discretion of the Tournament Committee.  

Players should only enter the competition if they are available to play on Finals Day on Sunday, 29th September.  

The qualification age for the Veterans’ Mixed Doubles is 55 and over on 1st January, 2019  

Juniors may enter the adult competitions but only with the approval of the Head Coach.


Seeding shall be used in all competitions.  

The number of seeds selected shall be at the sole discretion of the Tournament Committee, after taking all relevant factors into account, including:

Advice from Team Captains following the Winter League matches and players’ performance

Knowledge of players' standards in competitive situations

Results of the previous Championships  

It is expected that there will be one seeded player for approximately each three entrants, with the precise number of seeds rounded to the nearest even number.  

Doubles pairs will be re-seeded after the Draw.

The Draw

This will take place one week after the entry deadline.

The draw-sheets will be emailed to competitors and displayed on the Club web site within 10 days of the Draw (tbc)

For the Doubles competitions:

Playing pairs shall be drawn at random, except for seeded players

 If drawn with the same partner as previous year then a redraw will be done

In the event of an uneven number of entries, the player remaining unpaired after the draw shall be entered into the draw and await a partner. The pairing will be made from a losing player from the first round (or second round, if received a bye) who wishes to continue in the competition. This pairing will be made on a first-come-first-served basis and via the losing player informing Rob Dickie,

If a player withdraws (due to injury or other unforeseen circumstances) before their first match, another losing first round player may take their place.

Making Contact  

All players are equally responsible for contacting their opponents (no longer top person/pair).  

The player/s who initiate contact do not have to provide match balls, it will be the opponents responsibility.

Match Venue  

All matches should be played at Henley Tennis Club unless there are exceptional circumstances and all players agree on the alternative venue.

Match Deadlines  

Matches must be played by the round completion date as shown on the Draw-sheet and the deadline will be strictly enforced.  

There will be no extensions for injuries.  


The Tournament Committee must be informed by email of the re-arranged date.  e. No acceptance of any excuses.

If a match is not completed by the round or rain extension deadline, players must agree which person/pair goes forward to the next round. If agreement cannot be reach within 24 hours, a member of the Tournament Committee will toss a coin to determine the outcome.

If part or all of the Finals Day is cancelled due to bad weather, then Finalists must agree a date within the next 28 days to complete their matches and immediately inform the Tournament Committee member of the results.


In the event that a player becomes injured and is unable to complete their match by the completion date, that player/pair will have to withdraw and their opponent/s proceed to the next round (with the exception of the Finals).  

There will be no deadline extension for injuries.


Match results must be:

Emailed / texted to  Rob Dickie,  and will be updated on the Club web site.

Finals Day Matches  

To ensure all Finals are played on the Finals Day:

If, prior to the Final, a finalist is injured, or for some unforeseen circumstance unable to play, then the losing semi-finalist/s in that half of the draw will be given the chance to play in the Final and become Champion/s or runner/s up in their own right.  

In the event that the semi-finalist/s cannot compete in the Final, then the remaining finalist/s may choose to take the title by default or offer to play the Final against the original finalist/s with 28 days of the Finals Day.  

If no players or pairs are available, the winner/s shall be the finalist/s who has/have conceded the least games en route to the Final. The number shall be taken as the average across played matches (i.e. excluding byes and walk overs) and shall exclude the preliminary round if played. If the score is still even a coin will be tossed.

 Players’ Conduct and Liability  

Players must conduct themselves in a manner consistent with the etiquette, sportsmanship and exemplary standards of behaviour expected of the sport.  

Any inappropriate incidents should be brought to the Tournament Committee’s attention and they and/or the Club Chairman will take the appropriate action, referring to LTA guidelines if necessary.

All players enter these Championships and compete at their own risk. 


Data Protection                              

The Club needs to adhere to the new General Data Protection Regulations, which came into force in May 2018, so any member that enters the competition implicitly agrees to have their details circulated to other members.                         

Enjoy your Championship Matches!