Dear MPLTC Members,

Notice is hereby given for the agenda of the Annual General Meeting of the Magdalen Park Lawn Tennis Club which will be held on Tuesday 19th November 2019 at the MPLTC Clubhouse at 38 Magdalen Road, Wandsworth Common, London SW18 3NP

All the documentation and appendices regarding the AGM can be found here:

https://www.dropbox.com/sh/jwh4t5fmwnmtlv4/AABAO-5TaDs0HWAjNwK8wmYfa?dl=0 

Voting for the AGM

You can vote in 3 ways:

Online voting:  You will receive an invite and instructions in +- 10 days by email, with online voting going live from the 5th November and closing on midday on the 19th November 2019

On AGM Night: You can collect a voting form during registration.

Proxy Voting:  If you would like to appoint a proxy to vote on your behalf, please email admin@mpltc.com  before midday on 9th November to request a proxy nomination form to complete. Your nominated proxy can then complete a voting form on the night of the AGM.

AGM Timings

Doors Open & Registration    7.15pm

AGM Opens                             8.00pm

Meeting Closes (approx.)       9.30pm

AGM Agenda- 8pm to 9.30pm (approx.)

1. Opening of meeting and Roll call.
2. Receive any apologies for absence. 

3. Agree minutes of the 2018 MPLTC Annual General Meeting held on 20 November 2018 (these can be downloaded via our website)

4. To receive the Chairman's report of the activities of the Club during the previous year (see report);

5. To receive and consider the accounts of the Club for the previous year, the Honorary Treasurer's report as to the financial position of the Club (see report);

6. To remove and elect the auditor/accountant or confirm that he remain in office.  Tom Goodier, who examined the most recent accounts of the Club to be examined, does not wish to remain in office.  Stewart Tan and the Management Committee propose Arkin Butler, a firm of qualified certified accountants, to take this position and to examine the accounts of the club. No other nominations are proposed or have been recommended.

7. To decide on the resolutions proposed by the Management Committee - see Appendix 1.

8. To decide on any resolution which has been duly submitted in accordance with Rule 11.2 of the current Rules of the Club – see Appendix 2

9. To elect members of the Management Committee if the new rules set out at resolution 1 are approved and adopted – see Appendix 3

10. In the alternative, to elect members of the Management Committee if the new rules set out at resolution 1 are not approved and adopted and the rules of the Club are still the existing rules – see Appendix 4

11. To deal with any special matters which the Management Committee desires to bring before the membership – see Appendix 5 (questions / answers from members)

Kind Regards,

The Chairman and Committee