SOUTH HANTS LAWN TENNIS CLUB
- The Club (founded in 1878) shall be named the South Hants Lawn Tennis Club. The object of the Club is to provide facilities for and promote participation of the whole community in the sport of tennis.
- The Club is constituted by these Rules as a non-profit making Members' Club.The Income and Property of the Club shall be applied solely towards promoting the Club’s objects as set forth in this constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the Members of the Club. In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among the members of the Club, but shall be given or transferred to one or more of the following approved sporting or charitable bodies:
a) A registered charitable organisation(s).
b)The sport’s national governing body for use by them for related community sports.
- The Club shall be affiliated to the Lawn Tennis Association (LTA) through the Hampshire organisations in so far as they can apply.
- The affairs of the Club shall be managed by a Management Committee consisting of the Chairperson, Honorary Secretary, Honorary Treasurer, Honorary Match Secretary and not more than six members. The Management Committee shall be elected at each Annual General Meeting and shall have power to co-opt not more than two persons. The Management Committee shall have power to appoint Sub-Committees, and to appoint Acting Officers to fill the vacancies which may arise between Annual General Meetings. Each member of the Management Committee will be required, as a condition of election or appointment, to agree to be bound by and subject to the LTA Rules and its Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and South Hants LTC can enforce any breach at its option and in its sole discretion.
- The Management Committee shall have the power to make Regulations for the better operation of the Club and courts, which shall be binding on all members.
- Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of Grass Court tennis as a particular sport.
6.1 Each member agrees as a condition of membership:
a) to be bound by and subject to the Club’s rules (as in force from time to time);
b) to be bound by and subject to the LTA’s Rules and the Disciplinary Code.
Rule 6.1 confers a benefit on the LTA and, subject to the remaining provisions of this rule, is intended to be enforceable by the LTA by virtue of the Contracts (Rights of Third Parties) Act 1999. For the avoidance of doubt, the members do not intend that any term of these rules, apart from rule 6.1, should be enforceable, by virtue of the Contracts (Rights of Third Parties) Act 1999, by any person who is not a party to this agreement.
6.2 The Management Committee may terminate the membership of any person, or impose any other sanction they determine to be appropriate, in connection with the breach of any condition of membership set out in this rule.
There shall be the following classes of Membership at the rates of subscription as published:
(i) Playing members over the age of 18 on the previous 31st December (Adult).
(ii) Adult Playing members who can play only in the “Off-Peak” periods, which are Monday to Friday 10.00am to 5.30pm (Off-Peak).
(iii) Playing members between the ages of 11 & 18 on the previous 31st December (Junior).
(iv) Playing members of 10 years & under on the previous 31st December (Mini).
(v) Playing members in Full-Time Education on the previous 31st December (Student).
(vi) Family membership: 2 Adults & 2 Children-18 years or less at same address (Family).
(vii) Country Adult: Members living outside 10 miles radius of club (Country Adult).
(viii)Country Family: 2 Adults & 2 Children-18 years or less at same address, which is outside 10 miles radius of club (Country Family).
(ix) Non-Playing members (Non-Playing).
(x) Life Playing members (Life)
Subscription to be set at the AGM preceding the playing season; this amount to include the contributions paid to the Hampshire & IoW LTA.
a) The subscriptions shall run from the 1st April each year to the following 31st March.
b) To encourage early payment, a £10 surcharge will be made on all subscriptions that are not paid by June 1st; by previous year’s Members.
c) The subscription of a new member will be due on application, but will be refunded if election to membership does not take place.
d) For a new member applying to join after the 30th June the Committee may at their discretion accept a proportionately reduced subscription for the remainder of the year;
e) Members may apply for a key to the gate. The Administration charge for a key will be to cover the cost of the key - refundable on the return of the key. Key holders are required to ensure that the gate is locked at all times. A key must at all times remain in the possession of the Member to whom it has been issued.
- Election of Members - All persons seeking election as provided in Rule 6 shall apply on a form provided for the purpose. Every application shall be posted on the Club notice board for at least 7 days before being considered by the Committee, whose decision shall be by a simple majority and shall be final. The Committee shall have power to limit the number of members in the respective classes if they consider it necessary. Honorary membership, including Honorary Life Membership, shall be strictly limited, and at the discretion of the Committee, by way of special services to the Club. The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote, unless the LTA have become involved.
- Visitors may be introduced by any member. Before a visitor plays the member introducing him/her must make an appropriate entry in the Visitors' Book and pay the Visitor's fee.
- The Management Committee shall elect Members in accordance with Rule 7. They shall from time to time make and revise Regulations and shall have power to decide any matter not provided for by these Rules and Regulations. The quorum at a Committee meeting shall be four, and in the event of an equality of voting the Chairperson shall have a second or casting vote. The Committee shall meet at least four times a year.
The Management Committee shall deal with all the business of the club at its regular meetings which are usually held once a month during the playing season, and less frequently – for example, once every two months – during the period October to March.
However, should a matter or item of business, financial or otherwise, arise which requires urgent consideration outside the cycle of meetings, a minimum of three of the following officers (the Chairperson, the Honorary Secretary, the Honorary Treasurer, and the Honorary Match Secretary) will discuss the matter, reach a decision and take appropriate action, if necessary. In the event that the item falls within the special interest of one of the other committee members that individual will be consulted and included in the minimum number of three officers required. The officers’ decision and any action taken will be reported by the Chairperson to the next scheduled meeting of the Committee.
- General Meetings. An Annual General Meeting shall be held yearly to receive and approve the minutes of the previous meeting, the report of the Committee, the audited accounts for the previous financial year, to elect Officers and Committee Members, to appoint an Honorary Auditor, and any items of which notice has been given and details included on the Agenda.
Any member wishing to propose a resolution at the Annual General Meeting must send a copy thereof to the Honorary Secretary three weeks before the Meeting so that provision may be made on the Agenda. The Honorary Secretary shall send to every member a copy of the Agenda at least fourteen days prior to any General Meeting.
The Committee shall call an Extraordinary General Meeting at their discretion, or within one month of a request in writing signed by one -fifth of the members stating the business proposed to be transacted.
At any General Meeting further business may be accepted at the Chairperson's discretion provided that it does not call for any alteration of Rules, the winding up of The Club or the transfer of any of its assets, the borrowing of money or any expense not within the immediate financial resources of the Club.
Every Member shall be entitled to attend to speak at any General Meeting, and if aged 18 years or over to vote there at. In the event of an equality of votes the Chairperson shall have a second or casting vote.
- The Management Committee shall have power to suspend or terminate the membership of any member or to exclude any member or visitor whom it considered guilty of a breach of these Rules and the Regulations made there under, or of misconduct or offensive behaviour of any member or visitor whether on the Club premises or elsewhere.
- A copy of these Rules and of the Regulations made by the Committee shall be prominently displayed at all times on the Club premises and all members shall be deemed conversant thereof. The Rules shall not be altered except at a General Meeting after due notice.
- Sale of Intoxicating Liquor. The Committee can appoint a Bar Committee for the supply and sale of intoxicating liquor, complying with the Licensing laws for the Licence granted.
- South Hants LTC agrees that all unlicensed and unregistered coaches and, so far as reasonably practicable, players and other persons using the facilities of South Hants LTC will be required, as a condition of such use, to agree to be bound by and subject to these rules, the LTA’s Rules and the Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and South Hants LTC can enforce any breach at its option and in its sole discretion.
Amended following South Hants LTC AGM on 1 November 2018
Amended following South Hants LTC AGM on 25 November 2020
1. Members aged 18 or younger shall have priority on courts 3 and 4 up to 5.30 p.m. on Mondays to Fridays inclusive. If other Juniors are waiting to play those playing must surrender the courts at the conclusion of a set not exceeding 11 games, or at the conclusion of a set of 10 games or less. This Regulation is subject to any reservation for Club match or competition purposes, and may be subject to reasonable variation by an Officer or Committee Member.
2. Clothing worn on court must be recognised tennis clothing.
3. Shoes worn on court must be without raised heels, spikes, studs bars or deep ribbing. Training shoes are not permitted.
4. So far as its financial resources permit the Club will provide three tennis balls per court. They must be returned to the Tea-hut or Club House after use. Members are required to make every reasonable effort to retrieve balls from outside the Club ground.
5. The last person or persons to leave the ground at any time shall be responsible for the lowering of the tennis nets, returning balls used to the Tea-hut or Club House, switching off lights, checking that water taps are turned off, locking up the Tea-hut, Club House and Entrance gate.
6. On Club Nights, which are Mondays to Thursdays, inclusive, if an Officer or Committee Member is present they shall be responsible for making up games, or delegating this responsibility. Members shall be free to arrange their own games on Friday evenings and on Sundays.
7. Committee Members would appreciate help from Club Members for pre-season, start of season and end of season work, as is necessary.