Club Timetable

Committee Meetings - minimum is 4 per year

  • January
  • March
  • June
  • September

Each committee meeting agenda shall have Safety and Safeguarding as the first item.

January

Committee Meeting Agenda

  • Feedback from membership survey
  • Agree fees, ready for 1 Feb
  • Approve Annual Plan
  • Agree charity of the year
  • Agree events calendar for the year

Club Activities

  • Set up new membership categories, ready to open on 1 Feb
  • Submit Junior Team Tennis entries

February

Club Activities

  • Launch membership month on 1 Feb, with new membership categories open
  • Remind parents to update their contact details and children's medical conditions
  • Club Risk Assessment ahead of main season (House Manager)

March

Committee Meeting Agenda

  • Review Risk Assessment
  • Approve annual budget
  • Tennis development plan

Club Activities

  • Spring American Tournament
  • Annual R2R contract review and renewal
  • Circulate annual reminder of photography rules to all coaches and junior captains
  • Note to members on etiquette - booking, playing in, single court, saying hello etc

April

Club Activities

  • Grade 4 tournament (Director of Coaching)
  • Season opener (Club Captain)

May

Club Activities

  • Submit and review coaching lists (Director of Coaching, Coaches)

June

Committee Meeting Agenda

  • Agree details for club and junior tournaments (Club Captain)

Club Activities

  • x

July

Club Activities

  • x

August

Club Activities

  • x

September

Committee Meeting Agenda

  • Plan for AGM (Secretary)
  • Decide on club awards (Awards Secretary)
  • Decision on membership survey (Membership Sec & Communications Officer)

Club Activities

  • Club Junior Tournament - last Sunday before school starts
  • Send in Slazenger ball receipts to Lincs LTA

October

Club Activities

  • LTA registration and payment (Secretary)
  • TennisMark+ registration (Secretary)
  • Club Finals Day
  • AGM and Quiz
  • Autumn American Tournament

November

Club Activities

  • Lincs LTA AGM attendance (Chairman)
  • Annual liaison meeting with School (Chairman)
  • Review of policies, committee structure and roles (Chairman)
  • Annual refresh of website (Communications Officer)
  • Submit and review coaching lists (Director of Coaching, Coaches)

December

Club Activities

  • End of Season Dinner (Social Sec)
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