Data Protection Policy
We take the privacy of your personal information seriously.
Our Data Protection Officer is the Club Chairman.
We conduct an annual review of our data protection policies and processes.
Personal Data Held by the Club
We use the secure LTA-approved Clubspark system as the primary platform on which we hold your personal information (Name, DOB, Address, Email Address, Phone Numbers, Medical Notes).
We do not hold any paper records of club members details.
We extract your email address from Clubspark and hold this information with our club newsletter platform provider (MailChimp) and our club survey platform provider (SurveyMonkey).
Use of Personal Data
We use your personal data to manage the club, primarily for:
- Membership administration
- Club communications, including newsletter and surveys
- Identification of potential team players
- Access by coaching staff for emergency / medical information
We do not share or sell your data to any third party for any purposes, included marketing. This includes our sponsorship partner, who does not have access to membership information.
Club Contact Details
Contact details for Team Captains will be shown on the Club noticeboard.
Personal contact details for some committee members will be available on the website:
- Safeguarding Officer
- Coaching Staff
Access to Personal Data
A small number of Committee members have access to the Clubspark, MailChimp and SurveyMonkey applications for the purposes of managing the Club. This is limited to:
- Membership Secretary
- Communications Officer
- Coaching staff
Your Rights to Your Data
You are welcome to verify what personal data we hold about you, please contact the Chairman.
If you leave the club, then we will delete your membership records after 1 year.
Privacy policies of third party platforms:
- Clubspark - available as a link at the bottom of each page on this website
- MailChimp - https://mailchimp.com/legal/privacy/
- Survey Monkey - https://www.surveymonkey.co.uk/mp/policy/privacy-policy/