Club Policies

Safeguarding Policy

Lindfield Lawn Tennis Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run. This Policy strives to minimise risk, deliver a positive tennis experience for everyone and respond appropriately to all safeguarding concerns/disclosures.

For Full Policy click here

Concern Reporting Form click here

All employees, those under contractual arrangements, club officials, volunteers, members and others using the club facilities are required to abide by this Code of Conduct. This is required in order to support the club in providing a welcoming and safe environment for all children and young people and in the implementation of its child protection policy and procedures.

Those working in the club should at all times

  • Prioritise the well-being of all children and adults at all times
  • Respect the rights, dignity and worth of every person within the context of our sports
  • Display high standards of behaviour. Always work in an open environment (i.e. avoid private, or unobserved, situations). Act with integrity at all times
  • Help to create a safe and inclusive environment both on and off court and promote the Fair Play values: enjoy; respect
  • Place the well-being and safety of children above the development of performance
  • Value and celebrate diversity and make all reasonable efforts to meet individual needs
  • Keep clear boundaries between your professional and personal life, including on social media
  • Check you have the relevant consent from parents/carers, children and adults before taking or using photos and videos
  • Ensure your own roles and responsibilities, and those of everyone you are responsible for, are clearly outlined and everyone has the information, training and support to carry them out
  • Where possible, do not be alone with a child or adult at risk (NB LTA guidance does allow for public 1 to 1 coaching as defined within the good practice guidelines)
  • Coaches and volunteers must take positive action to protect both themselves and raise concerns if they feel uncomfortably placed in a position of working alone and/or unsupervised
  • Do not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such
  • Doing nothing is NOT an option: report all concerns and disclosures as soon as possible, following the Concern Reporting Procedure. If someone is in immediate danger, call the police (999)

The Code of Conduct should be interpreted in a spirit of integrity, transparency and common sense, with the best interests of children and adults at risk as the primary consideration.

Concern reporting procedure

Anyone who is concerned about the well-being of a child/ adult at risk, or has a disclosure of abuse or neglect made to them must contact:

Club Welfare Officer
Tel: Lesley Strong on 01444 454454
[email protected]

LTA Safe & Inclusive Tennis Team
Tel: 020 8487 7000
(Monday to Friday, 9am to 5pm)

NSPCC Tel: 080 8800 5000


Privacy Policy Statement

This privacy statement sets out our current policies and demonstrates our commitment to your privacy.

Collection of any personal data is confined to details given in the annual membership application. This information will be restricted and used only within the parameters of running Lindfield Lawn Tennis Club and promoting local events or for use on our website.

To preserve the confidentiality of all information:-

  • We will only collect information that we believe to be relevant to running a tennis club and generally promoting tennis locally
  • We will not disclose member information to any external organisation/ third party unless we have explicit consent or are required by law
  • We aim to keep personal data information up-to-date; this will be deleted for those that no longer wish to be a club member
  • We maintain strict security systems designed to prevent unauthorised access to member information by anyone
  • Individual members have the right of access of personal data held and the right to withdraw consent at any time