AGM
Llandovery Town Tennis Club
AGM to be held on
Thursday 30th April 2026 at 7 pm
in the Bowls Pavilion adjacent to the courts
AGENDA:
1. Apologies for Absence
2. Minutes of the last AGM held on 1st April 2025 (attached)
3. Matters arising
4. Correspondence
5. Chair's Report
6. Secretary's Report
7. Club Accounts to year ending 1/9/2025
8. Election of Officers
9. Pam Davies retirement from Committee
10. Coaching arrangements
11. Resurfacing of tennis courts
12. Membership Fees
13.Any other Business
Minutes of the AGM held on 1st April 2025
Present: Alan Bowkley, Mel Bowkley, Jeanette Cranfield, Gareth Davies (Chair) Gwynn Davies, Pam Davies, Douglas Glassford, Will Turner, Renske van der Baan, Helen Walters, John Walters
1.Apologies for Absence: None received
2. Minutes of the last AGM dd 21/5/24:
Prop: Pam Davies Sec: Jeanette Cranfield : The Minutes of the last AGM were accepted as a true record.
3. Matters arising : None
4. Correspondence : None
5. Chair's Report:
In the five years that Gareth has acted as chairman he considered the major developments to have been
A steady increase in membership to around 30, with about 50% family membership, taking the number of people entitled to play to between 45 and 50.
Membership of the LTA/Tennis Wales which has provided affordable insurance and access to Clubspark
Coaching through WeDoTennis which was enthusiastically supported last year and will hopefully continue this year.
Safeguarding: The first three year audit has been successfully completed this January and a grateful thanks needed to be extended to Pam Davies for all her hard work to complete this.
For the future the following would be most important
Building up the membership numbers further
Coaching provision will be critical for this as the club needs to attract younger members
To access grants for resurfacing the courts in the future, court usage figures need to be increased and recorded: all members should be encouraged to book the courts through Clubspark to provide evidence. At the moment 75% of all bookings have been for twice weekly social tennis sessions and 20% for coaching, leaving much room for individual bookings to improve these figures.
6. Secretary's Report:
The Club has maintained a stable membership, is now on a more secure financial footing and has developed steadily over the last eight years. The systems developed to manage the club need reviewing and updating by a new team which can share out the various responsibilities more evenly.
7. Club Accounts to year end 1/9/2024:
The secretary reported on major outgoings:
LTA Membership £ 270
LCSA M'ship £ 550
Income from Membership:
Clubspark and BACS £1015.
Cash £ 130
Overall balance at Year End (31/8/24) was £3,776.27 compared to £3,633.32 the previous year.
The accounts were audited and found correct by S Ingram on 4/3/25 and a copy of the accounts marked as such.
8. Election of Officers:
With Gareth Davies resigning as Chair and Renske van der Baan resigning as Secretary, the following members were elected to form the new Management Committee:
Chair: Gwynn Davies
Treasurer: Pam Davies
General Secretary: Helen Walters
Membership Secretary: Jeanette Cranfield
Social Secretary: John Walters
Clubspark Officer: Gareth Davies
Welfare Officer: Pam Davies
9. Coaching arrangements: As last year. Pam to contact Nigel Hunter from WeDoTennis to confirm.
10. Membership Fees : It was unanimously decided to maintain the fees at the present level.
11.Any other Business: Douglas Glassford suggested further social events, contacts with other clubs as well as Llandovery College and asked for photographs of club events to be used in local publicity.