Data Protection Policy

We take the privacy of your personal information seriously.

Our data protection Officer is Lee Milford-Cottam (Chairman)

We conduct an annual review of our data protection policies and processes.

Personal Data Held by the Club

We use this secure LTA-approved Clubspark system as the primary platform on which we hold your personal information which is supplied and maintained by you. (Name, DOB, Address, Email Address, Phone Numbers, Medical Notes). We do not hold any paper records of club members’ details.

Use of Personal Data

We use your personal data to manage the club, primarily for:

• Membership administration
• Club communications, including newsletter and surveys
• Identification of potential team players
• Access by the Coaching Team for emergency / medical information

We do not share or sell your data to any third party for any purposes, including marketing.

Club Contact Details

Club contact details for the Chairman, Welfare Officer, Team Captains, Coaching Team and Committee Members are available on the website.

Access to Personal Data

The Club Secretary, Treasurer, Coaches, and a small number of Committee members have access to Clubspark, for the purposes of managing the Club.

Your Rights to Your Data

You are welcome to verify what personal data we hold about you, please contact the data protection Officer.

If you leave the club, then we will delete your membership records after 1 year or sooner at your request.

Privacy policies of third party platforms:

Clubspark - available as a link at the bottom of each page on this website