Policies

Data Protection and Privacy Policy

Starbeck Tennis Club take the privacy of your personal information seriously.

Our Data Protection Officer is the Club Chairperson. 

Personal Data Held By The Club

We use the secure LTA-approved Clubspark system as the primary platform on which we generate and hold your personal information. You have either entered yourself, or given the Committee permission to enter it on your behalf (Name, DOB, Address, Email Address, Phone Numbers, Medical Notes).

By submitting your personal information to us, you signify your consent to our using of the information provided in the manner described below. If we amend our Data Protection and Privacy Policy, it will be published including on the Club website.

We do not hold any paper records of club members details. We do store other relevent club information, such as minutes from Committee meetings and AGMs, on a password protected Dropbox file, which only the Committee have access to. 

Use of Personal Data

We use your personal data to manage the club, primarily for:

  • Membership administration
  • Club communications, including newsletter and surveys
  • Identification of potential team players
  • Access by coaching staff for emergency / medical information

We do not sell your data to any third party for any purposes, included marketing. However our Club Coaches with Tennis Harrogate do have access to the Clubspark database. Except when required by law, we do not share your details with any other third party. 

Contacting Members

The Club may contact its members through any medium for which the member has supplied a contact detail (e.g. by telephone, text, post or email). The contact details held by the Club for each member are detailed in the Clubspark profile. It is the responsibility of each member to verify that these details are up-to-date and correct, and where any part of this information is wrong or outdated; it is for each Member to update it personally, or advise the Committee to change it on their behalf.

The nature of Starbeck Tennis Club is such that members often request the contact details of other members in order to arrange competitions or matches. A member must advise the Committee if they do not want their contact details, or certain contact details to be available to other members.

Club Contact Details

Contact details for Team Captains will be shown on the Club noticeboard.

Personal contact details for all committee members will be available on the website and the Club noticeboard:

Accessing Personal Data

A small number of Committee members have access to the Clubspark database for the purposes of managing the Club. This is limited to:

  • Chairman
  • Membership Secretary
  • Social Secretaries 
  • Welfare Officers
  • Coaching staff

CCTV

The Club employs CCTV for the security of its premises and property. This is intended to capture images of intruders or of individuals damaging property or removing property without authorisation. Images are overwritten when the memory drive becomes full, so in general are not saved long term, except where the images may identify an issue – such as a break-in or theft – and are retained specifically in the context of an investigation of that issue. Access to CCTV footage is strictly restricted to authorised personnel only.

Your Rights to Your Data

You are welcome to verify what personal data we hold about you, please contact the Chairman.

Your data is requested as part of the membership application process. Such personal data is retained by the Club for administration purposes throughout the term of each member’s membership, and may also be retained for a period of up to three years after a member’s membership has ceased so that the Club may provide former members with promotional notices regarding the Club. A former member who does not wish to receive such notices can advise the Committee and all such personal data will be deleted.

Privacy policies of third party platforms: