Chairperson

• Taking overall responsibility for the day-to-day management and success of the club
• Being the venue’s ambassador and spokesperson
• Developing and agreeing a long-term plan for the venue and set directions
• Ensuring the venue runs efficiently, working with the treasurer to ensure the income is sufficient to meet running and development costs
• Hosting committee meetings, keeping to the agenda and ensuring decisions are made in the best interests of the venue
• Working with the secretary to agree management team meetings, agenda items and minutes (meeting notes)

Secretary

• Supporting the chairperson in the running of management committee meetings and the AGM, writing and circulating the agenda and meeting notes
• Maintaining accurate records
• Completing the annual venue registration with the LTA
• Circulating relevant information from the County, Regional and National LTA

Membership Secretary

• Responding to all enquiries from potential new members in a timely manner
• Collecting renewal membership from existing members
• Issuing welcome packs and/or a welcome e-mail to new members including the parents of junior members
• Maintaining a database of members, including equality monitoring data where possible
• Producing membership status updates/reports for the management committee as required
• Suggesting new membership offers, i.e. for attendees of club open days

Treasurer

• Having responsibility for financial planning, including an annual budget and monitoring spend/income against this.
• Maintaining accurate and up-to-date financial records.
• Providing a financial update at each committee meeting
• Being the named signatory alongside the vice treasurer, chairperson and secretary on the club’s bank account
• Preparing end-of-year accounts to the AGM
• Paying all bills and issuing receipts
• Making recommendations to the committee on increasing cost saving measures

Website Manager and Social Secretary

• Setting up and maintaining the agreed social media platforms (e.g. Facebook, Instagram) for the venue using the official logo and background information
• Encouraging members to ‘like’ or ‘follow’ you for news, competition and events updates
• Monitoring the platforms for abuse or negative comments
• Responding to enquiries or questions raised through these platforms
• Update the platforms with regular news
• Implementing the LTA social media guidelines

Welfare Officer

• Working with others in the club to promote the venue’s Code of Conduct(s)
• Ensuring safeguarding and diversity and inclusion is on committee meeting agendas
• Acting as the first point of contact for all children and adults where concerns about welfare, discrimination, poor practice or abuse are identified
• Working with the LTA Safeguarding Team when concerns arise within the venue
• Maintaining contact details for the LTA Safeguarding Team and key statutory agencies
• Contacting the Local Authority children’s or adults’ social care teams and the police about concerns where appropriate
• Working with the LTA Safeguarding Team to facilitate audits of the venue in relation to the minimum standards
• Working with the Committee/Management and LTA to facilitate the completion of any action plan to address the results of an audit
• Working with others in the venue to ensure the relevant people at the venue have completed a satisfactory criminal records check

Courts and Ground Maintenance Officer

• Identify and resolve any maintenance issues, having sought financial authorisation. 
• Liaise with the Clubhouse member with regards to Clubhouse improvements.   
• Oversee the annual moss and weed killing of the courts. 
• Oversee grass trimming and perimeter tidying.  

• Carry out regular risk assessments in relation to the court facilities, floodlights and outdoor areas generally to provide a safe and inspiring environment for tennis and socialising.
• Organise maintenance of the floodlights including the lights and the control system
• Maintain the practice wall

Balls and Ball Machine Maintenance Officer

• Purchase and distribute the tennis balls around for teams and for club night
• Be a point of contact for anyone that would like to purchase tennis balls
• Maintain the ball machine, nets and other tennis resources and report any issues should they arise

Club House Manager

• Maintain high standards of hygiene and cleanliness throughout all areas of the Clubhouse and its immediate surroundings
• Manage communications with members, including newsletters, updates, and event promotions inside the club house
• Report any damage to the committee and arrange sorting them out
• Purchase any provisions for the club house when necessary

East Lancashire Teams Representatives

• Obtain committee approval for the number of teams competing in the leagues. 
• Select team captains and players, having taken advice from experienced players.  
• Ensure team captains collect match fees from their teams. 
• Provide team captains with advice on their responsibilities and the rules and regulations around matches
• Ensure all captains have blocked booked the courts for matches on Clubspark
• Attend East Lancs League meetings