6.            Resignation

A Member may withdraw from membership of the Club on 1 months clear notice to the Club. Membership shall not be transferable in any event and shall cease immediately on death or dissolution or on the failure of the Member to comply or to continue to comply with any condition of membership set out in these Rules.

 

7.            Expulsion

7.1          Subject to the remaining provisions of this rule, the Management Committee shall have power to refuse membership or expel a Member if it in its sole discretion determines that it would be in the interests of the Game or of the Club to do so.

7.2          A Member shall not be expelled unless he is given 14 days' written notice of the meeting of the Management Committee at which his expulsion shall be considered and written details of the complaint made against him.

7.3          The Member shall be given an opportunity to appear before the Management Committee to answer complaints made against him. The member must not be expelled unless at least [two-thirds] of the Management Committee then present vote in favour of his expulsion.

[7.4 The Management Committee may exclude the Member from the Club's premises until the meeting considering his expulsion has been held. For the avoidance of doubt, the member shall be entitled to attend that meeting for the purpose of making his representations.]

7.5          The Member may appeal against the Management Committee's decision by notifying the Management Committee who shall put the matter to the Club's members in general meeting and decided by a majority vote of members present and voting at such meeting.

 

8.            Effect of Resignation or Expulsion

Any person ceasing to be a Member forfeits all right to and claim upon the Club, its property and its funds and he has no right to the return of any part of his subscription.

[The Management Committee may refund an appropriate part of a resigning Member's subscription if it considers it appropriate taking account of all the circumstances.]

 

9.            The Management Committee

9.1.         The Club shall be managed by a Management Committee consisting of:

(a)          [the President;]

(b)          [the Chairman;]

(c)           [the Vice-Chairman;]

(d)          [the [Honorary] Secretary;]

(e)          [the [Honorary] Treasurer;]

(f)           no more than 5 other Members elected annually at the annual general meeting. The members of the Management Committee may exercise all of the powers of the Club for the purposes of the management of the Club.

9.2          The Club agrees that each member of the Management Committee will be required, as a condition of election or appointment, to agree to be bound by and subject to these rules, the rules and regulations of the relevant CLTA and the LTA Rules and the LTA Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and the Club can enforce any breach at its option and in its sole discretion. 

9.3          The members of the Management Committee may delegate any of the powers that are conferred on them by these rules to such person, or committee, by such means (including power of attorney), to such extent, in relation to such matters and on such terms and conditions as they think fit. If the members of the Management Committee specify, any such delegation may authorize further delegation of members’ powers. The members of the Management Committee may revoke any delegation or alter its terms and conditions.

9.4          The Management Committee shall decide in its discretion how Members may be nominated to be members of the Management Committee and shall notify the Members accordingly.

9.5          Any person nominated as a member of the Management Committee must be a Full Member of the club.

9.6          If there is only one candidate nominated to fill any particular vacancy, that candidate shall be declared elected unopposed for that particular vacancy at the next annual general meeting. If there is more than one candidate for any particular vacancy there shall be an election at the annual general meeting for that position. In the event of a tie, the candidate to be elected shall (unless the candidates otherwise agree) be determined by lot .

9.7          [The Management Committee shall be elected at the annual general meeting in each year, and subject to termination of office by resignation, removal or otherwise, the members remain in office until they or their successors are re-elected or elected (as the case may be) at the annual general meeting following their re-election or election (as the case may be).]

9.8          In addition to the members elected or appointed in accordance with this Rule 9, the Management Committee may co-opt up to 2 further Members who shall serve until the next annual general meeting. Co-opted members shall be entitled to vote at the meetings of the Management Committee.

9.9      The Management Committee may appoint any Member to fill any casual vacancy on the Management Committee until the next annual general meeting when that person shall retire but shall be eligible for re-election.

9.10        Retiring members of the Management Committee may be re-elected.

9.11        [A member of the Management Committee shall be deemed to have vacated office if: 

(a)          he becomes bankrupt or makes any arrangement or composition with his creditors generally; or

(b)          a registered medical practitioner who is treating that person gives a written opinion to the Management Committee stating that that person has become physically or mentally incapable of acting as a member of the Management Committee and may remain so for more than three months; or

(c)           by reason of that person’s mental health, a court makes an order which wholly or partly prevents that person from personally exercising any powers or rights which that person would otherwise have; or

(d)          he resigns his office by notice to the Club; or

(e)          he shall without sufficient reason for more than [three] consecutive meetings of the Management Committee have been absent without permission of the Management Committee and the Management Committee resolves that his office be vacated; or

(f)           he is suspended from holding office or from taking part in any activity relating to the administration or management of the Club by a decision of the CLTA or the LTA; or

(g)          he is requested to resign by not less than two-thirds of] the other Management Committee members acting together.

9.12        Any person accepting election or nomination to the Management Committee who has any financial interest in the Game must, before such election or nomination, state in writing to the Club all such interests. Failure to do so will lead to automatic disqualification from Management Committee membership. The Management Committee has the right to veto such an election if, in its opinion, it is not in the best interests of the Club.

 

10.          Proceedings of the Management Committee

10.1        Management Committee meetings shall be held as often as the Management Committee thinks fit provided that there shall not be less than four meetings each year. The quorum for such meetings shall be four.  The Chairman and the [Honorary] Secretary shall have discretion to call emergency meetings of the Management Committee if they consider it to be in the interests of the Club. The [Honorary] Secretary shall give all the members of the Management Committee not less than 14 days' notice of a meeting.

10.2        The Chairman shall be the chairman of the Management Committee. Unless he is unwilling to do so, [the Chairman] shall preside at every meeting of the Management Committee at which he is present. But if there is no person holding that office, or if [the Chairman] is unwilling to preside or is not present within five minutes after the time appointed for the meeting, the [Vice-Chairman] shall preside. If there is no [Vice-Chairman] or if he is unwilling to preside, of if he is not present within five minutes after the time appointed for the meeting, the members of the Management Committee present may appoint one of their number to be chairman of the meeting.

10.3        Decisions of the Management Committee shall be made by a simple majority and in the event of an equality of votes the [Chairman] (or the acting chairman of that meeting) shall have a casting or additional vote.

10.4        The Management Committee may from time to time appoint from among its number such sub-committees as it considers necessary and may delegate to them such of the powers and duties of the Management Committee as the Management Committee may determine. All sub-committees shall periodically report their proceedings to the Management Committee and shall conduct their business in accordance with the directions of the Management Committee.

10.5        The Management Committee shall be responsible for the management of the Club and shall have the sole right of appointing and determining the terms and conditions of service of employees of the Club. The Management Committee shall have power to enter into contracts for the purposes of the Club on behalf of all the Members.

10.6        [The Trustees of the Club shall be appointed from time to time as necessary by the Club in general meeting from among the Members who are willing to be so appointed. A Trustee shall hold office during his life, or until he shall resign by notice in writing given to the Management Committee or until a resolution removing him from office shall be passed at a general meeting by a majority comprising [two-thirds] of the Members present and voting.

10.7        All property of the Club including land and investments, shall be held by the Trustees for the time being, in their own names so far as necessary and practicable, and for the use and benefit of the Club. On the death, resignation or removal from office of a Trustee the Management Committee shall take steps to procure the appointment by the Club in general meeting of a new Trustee in his place; and shall as soon as possible thereafter take lawful and practicable steps to procure the vesting of all Club property into names of the Trustees as constituted after the said appointment. The Trustees shall in all respects act, in regard to any property of the Club held by them, in accordance with the directions of the Management Committee; and shall have power to sell, lease, mortgage or pledge any Club property for the purpose of raising or borrowing money for the benefit of the Club in compliance with the Management Committee's directions. But no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.]

10.8        Any member of the Management Committee may participate in a meeting of the Management Committee by way of video conferencing or conference telephone or similar equipment which allows every person participating to hear and speak to one another throughout such meeting. A person so participating shall be deemed to be present in person at the meeting and shall accordingly be counted in the quorum and be entitled to vote. Such a meeting shall be deemed

to take place where the largest group of those participating is assembled or, if there is no such group, where the chairman of the meeting is.

 

11.          Annual general meeting

11.1        The annual general meeting of the Club shall be held at such time as the Management Committee shall decide each year to transact the following business:

(a)          to receive the [Chairman's] report of the activities of the Club during the previous year;

(b)          to receive and consider the accounts of the Club for the previous year, [the auditor's report on the accounts and] the [Honorary] Treasurer's report as to the financial position of the Club;

(c)           [to remove and elect the auditor or confirm that he remain in office];

(d)          [to elect the [Officers and other] members of the Management Committee];

(e)          to decide on any resolution which may be duly submitted in accordance with Rule 11.2 below;

(f)           to deal with any other matters which the Management Committee desires to bring before the membership.

11.2        Notice of any resolution proposed to be moved at the annual general meeting shall be given in writing to the [Honorary] Secretary not less than [28] days before the meeting.

11.3        No period greater than fifteen months shall elapse between one annual general meeting and the next.

 

12.          Extraordinary general meetings

An extraordinary general meeting may be called at any time by the Management Committee and shall be called within [21] days of receipt by the [Honorary] Secretary of a requisition in writing signed by not less than half Members stating the purposes for which the meeting is required and the resolutions proposed. If an extraordinary general meeting is called after receipt of a Members’ requisition the only business to be transacted at that meeting shall be the resolutions proposed in the requisition. If a Members’ requisitioned meeting is not called before the expiry of a period of 21 days commencing on the date of the request, the Members requisitioning the meeting may call the meeting at any time before the expiry of two months commencing on the date of that request.