Information
CLUB POLICIES
The Hill and Valley Lawn Tennis Club Ltd is committed to following the LTA’s guidelines for protecting the Privacy, Security and Safety of all of our members. It is the responsibility of ALL members to be familiar with our policies, adhere to the guidelines and inform a member of the committee if they have any concerns.
Below is a summary of our Policies, full details can be found on the links below. If you have any questions about the content please contact our Secretary, Jennifer Walsh secretary.hillandvalleyltc@gmail.com.
Graham Stock is our Welfare Officer. His role is primarily to act as a point of contact for anyone who has concerns about any Child Protection or other issues arising from these policy documents. His contact details are grahamstock@aol.com 07710 868206
Safeguarding - Hill & Valley Tennis Club acknowledges its duty of care to safeguard and promote the welfare of children and adults at risk. The club is committed to ensuring that its safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and LTA requirements.
Equality, Diversity and Inclusion - Hill & Valley Tennis Club is responsible for setting and upholding standards and values that apply throughout the club at every level, so tennis can be enjoyed by everyone who wants to participate. Our commitment is to eliminate discrimination by reason of age, gender, gender reassignment, sexual orientation, race, nationality, ethnic origin, religion or belief, ability or disability and to encourage equal opportunities and an inclusive welcoming environment.
Data Protection - Hill & Valley Tennis Club is subject to data protection regulations under UK law, which control the use of your personal data. We only hold members' personal data for the purpose of administering and running the Club and to keep members informed of Tennis Club news and activities - including coaching programmes, matches with other clubs, tournaments and social events. We do not give out members’ data to any third party that is not directly related to these club activities.
Code of Conduct - Hill & Valley Tennis Club is committed to the Code of Conduct Policy as stated by the LTA that specific advice is given concerning the behaviour of all coaches, staff and club and other officials. In addition, those who employ coaches for example, should know what standard of behaviour is acceptable. We also have our own Club Code of Conduct, Anti-Bullying Policy, Compliments, Complaints and Disciplinary Policy and Equity, Diversity and Inclusion Policy, Failure to follow our Code of Conduct and other appropriate standards of behaviour may result in action being taken in accordance with the Club’s Disciplinary Procedure.
Photography and Recording Policy - Hill & Valley Tennis Club adheres to the LTA guidelines for photography. If you wish to use any photographic equipment at an event to capture your child or a friend playing tennis you are required to register. The event organiser will ask anyone not registered to stop using photographic equipment and delete any images that may have been taken. If you have concerns about inappropriate photography, this should be reported immediately to the event organiser, official or welfare officer. Consent to photograph must be obtained from parents/carers for children under 18yrs.
Sun Safety - Hill & Valley Tennis Club recognises the importance of protection against the potential harmful effects of the sun particularly for children.
For full details of our policies please click on links below
Compliments, Complaints and Disciplinary Policy 2025
Equity, Diversity and Inclusion Policy 2025
Working with Children Code of Practice; Photography and Recording Policy; Sunscreen Policy
June 2025