The Agenda, Minutes of the 2022 AGM and Officers' Reports (Chair's and Membership) are given below (Finance will also be presented on the night):
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Willaston Tennis Club
Annual General Meeting
Tuesday 18th April 2023
Willaston Memorial Hall 19:30 – 21:30
Agenda
- Present
- Apologies
- Confirm 2022 AGM minutes
- Chairman’s Report
- Treasurer’s Report
- Membership Secretary`s Report
- Election of officers
- Coaching
- Safeguarding
- Risk Assessment and Action Plan
- Constitution Review
- Any Other Business
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- Distribution of Advertising Flyers
- WTC use of Social Media platforms?
- Notice Board for court
- Court Painting
- Date of Next Meeting
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Willaston Tennis Club AGM 19th April 2022 7.30pm (Nags Head) - Minutes
- Present
Jan Maltby, Lynn Barnes, Andrew Walton, Mike Bode, Ken Freeman, Will Straiton, Gordon Wallis, Graham Ridgway, Andy Smith, Paul Maltby, Sarah Smethurst
- Apologies
Jamie Donnachie, Ken Freeman, Jonathan Foulkes
- Confirmation of previous year’s minutes
Minutes from 2021 AGM were confirmed as true reflection of the meeting
- Chairman’s Report
See attached
We will set fees at our February 2023 meeting after which the membership forms can be sent out.
Pledges for the resurfacing of the courts to be called in now. ACTION AW
- Treasurer’s Report
See attached
- Membership Secretary’s Report
See Attached
- Election of Officers
The election of Andrew as Chairman was proposed by Graham Ridgway and seconded by Jan.
The election of Graham as Treasurer was proposed by Andy and seconded by Mike Bode.
The election of Lynn as Secretary was proposed by Gordon and seconded by Andy Smith.
The election of Jamie as Safeguarding offices was proposed by Paul and seconded by Lynn Barnes
- Committee Members
To remain the same
- Resurfacing
Jon is getting copies of keys for the gate to enable vehicles to enter the rec. ACTION JF
We agreed to change court colourway as long as it does not incur further costs. ACTION AW
We may pay for trunking to enable lighting further down the line but committee declined this proposal for now.
Andrew will request the pledges to be sent in by Bacs transfer. ACTION AW
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Willaston Tennis Club
30th Annual General Meeting
Tuesday 18th April 2023 at Willaston Memorial Hall Committee Room
Chairman’s Report, 2022/23 Season
Committee Meetings
These were held on 22nd September 2022 and 16th February. All were carried out in person at the Nags Head, Willaston. A big thank you to the committee for attending.
I am grateful to Mike Bode who has continued liaise with LTA on Safeguarding and Risk Assessments and to Graham for his support in my work as interim membership secretary.
Thanks also to Lynn Barnes our secretary of course for keeping up with my ramblings and putting it into good order
Thanks to Will Straighton for organising the ball recycling and his liaison with the Residents committee again.
Thanks also to Jamie Donahue for taking on the role of safeguarding officer again – WTC were subject to a Safeguarding Audit and a couple of minor points were raised that Mike and Jamie have actioned before the 10th April Deadline imposed.
And finally to all the committee this year for your support through a truly unique few years. I couldn’t have done it without you all
Social Events
The ‘Annual’ Christmas Meal took place on 3rd December at the Nags Head for the first time. My thanks to Graham for booking. There were generally very favourable comments about the food and the atmosphere. There was a consensus that we would be happy to return next year.
Coaching
Free Coaching was put on hold this year while the court re-surfacing took priority.
Berin Ames also organised regular junior coaching sessions on Saturdays throughout the year when numbers were sufficient. Again some very positive feedback from members.
Regular Tennis Sessions
Both the Sunday tennis league and the Tuesday morning sessions ran whenever restrictions allowed. We are grateful to Jonathon, Gwenda, Janet and Mike for ensuring the smooth running of these sessions.
Walking Tennis also started when conditions allowed with a small and regular group getting to grips with the rules
A regular Friday afternoon session has also continued to which all are welcome – drinking afterwards is not obligatory.
We were also delighted that Willaston primary School continued to take advantage of the courts during the year. There is an initiative by the LTA to encourage a youth start programme through primary schools and Berin has teamed up with the school to run these sessions on Tuesday afternoons
LTA Registered Venue Status
Wimbledon tickets could be applied for via an online ballot by individual members
Committee Membership
There have been no offers to take on Membership Secretary so far – on going
Court Resurfacing
The committee took the decision in March 2022 to go direct to members for pledges to the court resurfacing project which have a cost of £25,267.00 for both courts including new posts and nets.
It was with great gratitude that £4800 was received from members including a £1000 donation from Anita Mitchell.
The courts were resurfaced by Platt Construction w/c 11th May 2022 with temporary lines but unfortunately the final paint surface was not applied owing to painter availability and weather. The current target for painting is May 2023 when weather is warmer.
It was also with gratitude that we received confirmation that our CIL fund application for £7000 had at last been successful. The club will now have a good start on the ongoing sinking fund for improvements and future refurbishments
Grounds Tidy up
The bushes and brambles at the southern end of the courts were cut right down to prevent them coming into the court. The willow on the Southwest corner needs particular attention to stop ingress of roots under the court. My thanks to the committee working party (Janet, Paul, Ken, Gordon, Will)
Johnsons Recreation Ground - Pavilion
On weds 6th July 8.00pm 2022 representatives from the Tennis Club, Football Club, Johnsons Rec Committee, CWAC Parks and Allotments Department and Myles Hogg met via zoom to discuss the future potential of the Pavilion. The Johnson Recreation ground is hoping to receive CIL or section 104 monies of around £35K.
The tennis club expressed its wish to see better dedicated toilets for the tennis club and a verandah that could be used to view games and provide a shelter in poor weather.
No further progress has been made as we are awaiting a response from CWAC on the legal framework required to progress these discussions as CWAC have responsibility for the building.
Andrew Walton 13/04/2023
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Willaston Tennis Club
30th Annual General Meeting
Tuesday 18th April 2022 19:30 – 21:30 at Willaston Memorial Hall Committee Room
Membership Secretary’s Report 2022/2023 Season
- General Summary
Numbers are down on 2021/2022 numbers. Family membership and Adult single members have been significantly impacted.
Also significant is that the only upward trend is Senior
- Details
2020/21 2021/2022 2022/2023
Adult Members 13 21 10
Concessions 1 5 0
Family 16 20 4
Senior Concession 15 21 24
One Adult Family 1 1 3
Students 0 4 3
Total subscription income last and previous seasons;
2022/2023 - Total Subscriptions £2565.00
2021/2022 - Total Subscriptions £3,410.00
2020/2021 – Total subscriptions £2,657.00
2019/2020 - Total Subscription £2,772.00
- Fees
After debating how to raise funds for resurfacing the courts the committee voted on no change to fees 2023/2024 ie.
Annual Family Membership £120
(2 Adults and up to 2 Children under 18) £70.00
Adult 18 and over £55.00
Junior under 18 £20.00
Student £25.00
Concessions and over 60 £50.00
Single Adult and 2 children £60.00
(For more specific concessions details please send query via email)
- Advertising
The banner was again erected on the fencing around the courts on 06/04/2023 with references to ‘Free Coaching’ now reintroduced
Flyers to the surrounding area have been produced and will be divided up for posting at 2023 AGM meeting
Andrew Walton, acting Membership Secretary 13/04/2022
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