There is a vacancy for the role of Club Secretary.  If you are interested in taking this on or would like any more information about the role, please contact Alex at the following email address: secretary@bearstedandthurnhamltc.co.uk

Club Secretary - Summary of role

• Attending the Management Committee meetings (approx. 6-9 meetings held per year) and writing up the minutes of the meeting.  Preparing the meeting agenda and any supporting papers for the Management Meeting and sharing these with the Committee.
• Preparing the communications and notices for the AGM & attending the AGM and writing up the corresponding minutes of the meeting.
• Arranging the notices/paperwork for any EGM (Extraordinary General Meeting) and follow up paperwork (eg minutes & changes to the Club Constitution).
• Annual Club Registration with the LTA and Maintaining the Coaches & Welfare Safety Officer information on file and upto date, eg insurances, first aid, child safety, defib certificates.
• Responding to general email enquiries from potential new members and club members & sharing communications from the LTA and Kent Tennis with the Committee Members and Membership.
• Updating the notice boards with the new Committee Member contact details and twice a year the Team Captains contact details for the Winter/Summer Leagues.
• Maintaining website authorities form, log & key register for when there is a change of Team Captain and/or Committee Member. 
• Sending out communications to Membership - eg notices like upcoming maintenance days, AGM, EGM, Minutes of AGM etc.

Thanks and kind regards,
Management Committee