Oxshott Tennis Coaching

Code of Conduct

                                                                             

       All Oxshott Tennis Coaches, adult members and volunteers agree to:

  • Be a positive role model. Act with integrity at all times.

  • Prioritise the well-being of all children and adults at risk at all times

  • Treat all children and adults at risk fairly and with respect

  • Help to create a safe and inclusive environment both on and off court

  • Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language

  • Report all allegations of abuse or poor practice to Head Coach Alex Morris: alex@oxshottsports.com or Fiona/Sarah in the office: office@oxshottsport.com

  • Not use any sanctions that humiliate or harm a child or adult at risk

  • Value and celebrate diversity and make all reasonable efforts to meet individual needs

  • Keep clear boundaries between professional and personal life, including on social media

  • Have the relevant consent from parents/carers, children and adults before taking or using photos and videos - see our Online Safety Policy for more information

  • Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory (e.g. handshake / high five)

  • Ensure roles and responsibilities are clearly outlined and everyone has the required information and training

  • Avoid being alone with a child without prior parental agreement unless there are exceptional circumstances; similar caution should be taken with and for vulnerable adults

  • Children may use the courts from the age of 13 without coach/parent/responsible supervision

  • Adults are not allowed in the changing rooms/toilets if a child/children or vulnerable adult/s are using, please wait outside until free.

  • Refrain from transporting children or vulnerable adults alone, unless this is required as part of a club activity (e.g. away match). Make sure the Transportation guidance is followed and signed by the parent/guardian

  • Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such

  • Not have a relationship with anyone under 18 for whom they are coaching or responsible for

  • Be acutely aware of the power that coaches and coaching assistants develop over players in the coaching relationship and avoid any intimacy (sexual or otherwise) with players

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       All children agree to:

  • Be friendly, supportive and welcoming to other children and adults

  • Play fairly and honestly

  • Respect our Coach(s), Officers and adult members and accept their decisions

  • Behave, respect and listen to your Coach

  • Take care of your equipment and club property

  • Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, culture, religion or sexual identity

  • Not use bad, inappropriate or racist language, including on social media

  • Not bully, intimidate or harass anyone, including on social media

 

       All parents, guardians and carers agree to:

  • Positively reinforce your child and show an interest in their tennis - lead by example

  • Use appropriate language at all times

  • Be realistic and supportive - the LTA have guidance for Parents in Tennis about supporting children and helpful online resources

  • Never ridicule or admonish a child for making a mistake or losing a match

  • Treat all children, adults, coaches and officers with respect

  • Behave responsibly at the venue; do not embarrass your child

  • Accept the Coach’s/Official’s decisions and do not go on court or interfere with matches 

  • Encourage your child to play by the rules, and teach them that they can only do their best

  • Deliver and collect your child punctually from the venue

  • Ensure your child has appropriate clothing for the weather conditions (sunhat, coat etc.)

  • Ensure that your child understands their code of conduct 

  • Have read the current Brentwood guidelines, policies and fully understand the clubs rules

  • Provide emergency contact details and any relevant information about your child including medical history

  • Ensure your child uses and takes care of the courts and clubhouse


      Accidents & First Aid

     A First Aid box is available in the clubhouse kitchen along with the accidents book - please fill out         and inform the office.


     A defibrillator is located internally attached to the clubhouse in the entrance.

 

      Clubhouse & court maintenance

     If you notice anything broken, damaged or missing at the club please contact Graham Woods or           the Office: office@oxshottaports.com

 

      Court Bookings

     Players must book their court via the Clubspark website or on the Clubspark Booker App

     If you have not booked a court online before, you must register with ClubSpark and create a                   password the first time you book.

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     Dated & Agreed 10th January 2026