Club Rules (Page 2)

Continuation from Page 1

Meetings (Annual and Extraordinary)

11.            An Annual General Meeting shall be held yearly to receive and approve the minutes of the previous meeting, the report of the Committee, the audited accounts for the previous financial year, to elect Officers and Committee Members, to appoint an Honorary Auditor, and any items of which notice has been given and details included on the Agenda.
Any member wishing to propose a resolution at the Annual General Meeting must send a copy thereof to the Honorary Secretary three weeks before the Meeting so that provision may be made on the Agenda. The Honorary Secretary shall send to every member a copy of the Agenda at least fourteen days prior to any General Meeting.
The Management Committee shall call an Extraordinary General Meeting at its discretion, or within one month of a request in writing signed by one-fifth of the members stating the business proposed to be transacted.
At any General Meeting further business may be accepted at the Chairperson's discretion provided that it does not call for the winding up of The Club or the transfer of any of its assets, the borrowing of money or any expense not within the immediate financial resources of the Club.
Every Member shall be entitled to attend to speak at any General Meeting, and if aged 18 years or over to vote thereat. In the event of an equality of votes the Chairperson shall have a second or casting vote.

Rules and Regulations, etc

12.       A copy of these Rules and of the Regulations made by the Management Committee shall be prominently displayed at all times on the Club premises and on the club’s website and all members shall be deemed conversant thereof. The Rules shall not be altered except by agreement of the Management Committee at one of its scheduled meetings with notification to members as soon as possible thereafter.
13.       Sale of Intoxicating Liquor. The Committee can appoint a Bar Committee for the supply and sale of intoxicating liquor, complying with the Licensing laws for the Licence granted.
14.       South Hants LTC agrees that all coaches and, so far as reasonably practicable, players and other persons using the facilities of South Hants LTC will be required, as a condition of such use, to agree to be bound by and subject to these Rules, the LTA’s Rules and the Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and South Hants LTC can enforce any breach at its option and in its sole discretion.


Amended following South Hants LTC AGM on 1 November 2018
Amended following South Hants LTC AGM on 25 November 2020
Amended following South Hants LTC AGM on 1 December 2022


1.         Clothing worn on court must be appropriate for playing tennis.
2.         Shoes worn on court must be without raised heels, spikes, studs, bars or deep ribbing. Training shoes are not permitted.
3.         So far as its financial resources permit, the Club will provide three tennis balls per court. They must be returned to the Tea Hut or Club House after use. Members are required to make every reasonable effort to retrieve balls from outside the Club ground.
4.        The last person or persons to leave the premises shall be responsible for:
        ● Returning balls used to the Club House or Tea Hut.
            (The Tea Hut will be open only if a key-holder is at the Club i.e., a Committee member or team captain.)
        ●  Switching off lights.
        ●  Checking that water taps are turned off.
        ●  Locking up the Club House, and Tea Hut, if open.
        ●  Locking the Entrance gate; and
        ●  Any additional procedures that are in place each session.
5.        The court schedules, including Club evenings, mix-ins, coaching sessions and league matches, etc, are listed on ClubSpark.  Members are able to arrange their own games at all other times but the courts need to be booked in advance via ClubSpark.
6.        Committee Members would appreciate help from Club Members for pre-season, start of season and end-of-season work, as is necessary.