Rules Edition 1

CLUB RULES  As at: 5th November 2011 – Edition 1 
1. Name:

Established c. 1880, the Club shall be known as CASSAC Lawn Tennis Club (“CASSAC LTC”) 
2. Definitions: 
2.1 the “Chairman” or the “Chair” means the person elected from time to time in accordance with Rule 9; “honorary” means unpaid but not having to pay membership fee; the “Honorary Secretary” means the person elected or appointed from time to time to be the honorary secretary of the Club in accordance with Rule 9; the “Honorary Treasurer” means the person elected or appointed from time to time to be the honorary treasurer of the Club in accordance with Rule 9; the “LTA” means The Lawn Tennis Association (the governing body of lawn tennis within Great Britain, the Channel Islands and Isle of Man) of the Queens Club, West Kensington, London W14 9EG; the “CLTA” means Surrey County LTA; the “Officers” refer to chairman, secretary and treasurer; the “management committee” means the committee appointed under Rule 9 to manage the club; the “Members” means the members of the club admitted from time to time to membership of the Club in accordance with rule 5; the “Trustees” means the persons appointed from time to time to be the trustees of the Club in accordance with Rule 10.6. 
2.2 Words denoting the singular number include the plural number and vice versa; words denoting the masculine gender include the feminine gender. 
3.  Objects 
The objects of the Club are: 
a) To provide tennis, social and other activities and generally to encourage and facilitate the playing of tennis; 
b) To provide and maintain Club premises at Lloyd Park, Coombe Road, Croydon; 
c) To promote, improve, develop, and support the interests of tennis; 
d) To add such other benefits to its members as if shall think fit; 
e) To affiliate to the CLTA (and by doing so affiliate to the LTA) and to comply with and uphold the Rules and Regulations of the CLTA and the LTA as amended from time to time and the rules and regulations of any body to which the LTA is affiliated; 
f) To acquire, establish, own, operate and turn to account in any way for the members benefit the tennis court facilities of the Club together with any fixtures and fittings and accessories as shall be thought advisable;
g) To make rules, regulations, bye-laws and standing orders concerning the operation of the Club, including without limitation regulations concerning disciplinary procedures that may be taken against Members;
h) To discipline the Members where permitted by its Rules/Regulations and to refer its Members to be disciplined by the LTA or the CLTA (as appropriate) where so required by the Rules and Regulations of the LTA or CLTA (as the case may be);
i) To do all such other things as the Management Committee thinks fit to further the interests of the Club or to be incidental or conducive to the attainment of all or any of the objects stated in this Rule 3. 

4. Application of Surplus Funds 
4.1 The Club is a non-profit organisation. All surpluses will be used to maintain or improve the Club’s facilities and in furtherance of the Club’s objects. No surplus will be distributed other than in accordance with Clause 22.3 on winding-up or dissolution of the Club. 
4.2 Nothing in clause 4.1 shall prevent the Club from entering and agreement with a member for the supply by him to the Club of goods or services or for his employment by the Club, provided that such arrangements are approved by the Management Committee (without the member being present) and are agreed with the member on an arm’s length basis. 
5. Membership 
5.1 Eligibility for membership 
5.1.1 Persons of either sex are eligible for membership of the Club provided they are at least 18 years old. No person shall be denied membership of the Club on the grounds of race, ethnic origin, creed, colour, age, disability, sex, occupation, sexual orientation, religion, political or other beliefs. 
5.1.2 Persons below the age of 18 may be elected as Junior Members without the right to hold office or vote at general meetings. 
5.1.3 The number of Members is unlimited. 

5.2 Admission of Members 
Any person who wishes to become a Member must submit an application in such form as the Management Committee shall decide. Every candidate for membership shall be considered by the Management Committee, which shall, in its absolute discretion, decide whether to admit that candidate as a Member. 
5.3 Classes of Members 
5.3.1 There shall be the following classes of members for the Club: 
 - Full Member 
 - Joint Family membership (at discretion of the Management Committee) 
 - Long distance Member (at discretion of Management Committee) 
 - Student Member (at discretion of Management Committee) 
 - Junior Member (at discretion of Management Committee) 
 - Honorary Member (at discretion of Management Committee) 
5.3.2 Only Full Members, Joint Family Members and Long Distance Members shall be entitled to receive notice of, attend and vote at general meetings. The other Members shall be entitled to all the other privileges of membership other than the right to receive notice of, attend and vote at general meetings. 
5.3.3 All members shall be subject to these Rules and the Regulations of the Club and shall abide by the rules and regulations of the LTA and Surrey Tennis from time to time in force. 
5.4 Subscriptions 
5.4.1 The entrance fee and annual subscription for each type of Member shall be determined from time to time by the Management Committee. 
5.4.2 The members shall pay any entrance fee and annual subscription fees set by the Management Committee from time to time 
5.4.3 No candidate who has been elected a Member shall be entitled to the privileges of membership until he has paid the entrance fee and his first annual subscription. 5.4.4 Any Member whose entrance fee or subscription is not paid by such a date as the Management Committee shall decide each year, shall be deemed to have resigned his membership of the Club and would only be admitted back to the Club in the absolute Management Committee discretion but only once all arrears of the annual subscription or any entrance fee has been repaid. 

5.4.5 The Hon. Secretary will send a newly elected Member written notice of his election and a copy of the Club Rules and request him to pay his entrance fee and first subscription to the Hon. Treasurer. If payment is not made within one month from the date of notice of election, the collection would be void unless sufficient cause is shown to the satisfaction of the Management Committee. 
5.4.6 Any Member who has not paid his or her annual subscription within three months of the date that the annual subscription is due shall only be readmitted to the Club in the absolute discretion of the Management Committee and only once all arrears of the annual subscription has been paid in full.  
6. Resignation 
 A Member may withdraw from membership of the Club giving 7 days’ notice to the Club. During this period he can still withdraw his resignation. Membership shall not be transferable in any event and shall cease immediately on death or dissolution or on the failure of the Member to comply or to continue to comply with any condition of membership set out in these Rules. 
7. Expulsion 
7.1 The Management Committee shall have power to expel a Member when, in its opinion, it would not be in the interests of the sport or of the Club for him to remain a Member. 
7.2 A Member shall not be expelled unless he is given 7 days’ written notice of the meeting of the Management Committee at which his expulsion shall be considered and written details of the complaint made against him. 
7.3 The Member shall be given an opportunity to make written representations and/or to appear before the Management Committee and at any such meeting to be accompanied by a representative or friend, who may answer complaints made against the member and to crossexamine any witnesses on behalf of the member. The member must not be expelled unless at least two thirds of the Management Committee then present vote in favour of his expulsion. 
7.4 The Management Committee may exclude the Member from the Club’s premises until the meeting considering his expulsion has been held. For the avoidance of doubt, the member shall be entitled to attend that meeting for the purpose of making his representations. 

8. Effect of Resignation or Expulsion 
Any person ceasing to be a Member forfeits all right to and claim upon the Club, its property and its funds and has no right to the return of any part of his subscription. The Management Committee may refund an appropriate part of a resigning Member’s subscription if it considers it appropriate taking account of all the circumstances. 

14. Guests 
14.1 Any Member may introduce guests to the Club, and any player, coach, other team representative, match official or spectator attending the Club's premises (by invitation of the Club) who is not a Member shall be a guest of the Management Committee, provided that no one whose application for membership has been declined or who has been expelled from the Club may be introduced as a guest. 
14.2 A Member may bring guests to play tennis on the Club’s courts, in which case the Member shall be held responsible for payment of a fee for each guest and for ensuring that the Club’s rules are observed. Guests may be required to give precedence to Members when courts are full. Members shall pay their guests fees to a Managing Committee member at the first opportunity. Fees are £5.00 per session (adults) and£2.50 per session (juniors under 16) per guest, or as determined by the Management Committee. Singles games may not be played if other members are waiting to play. When other members are waiting the courts being used must be vacated by those playing after one short set. Visitors not accompanied by Members shall be charged at the discretion of the Management Committee. 
14.3 No one may be admitted as a guest on more than four occasions in any calendar year. 

15. Opening of Club premises 
The Club is open during day light hours on each day or at such other times or for such other periods as the Management Committee shall decide.  The Club's facilities shall be available to the Member without discrimination. 
16. Regulations and Standing Orders 
The Management Committee shall have power to make, repeal and amend such regulations and standing orders as it may from time to time consider necessary for the wellbeing of the Club provided that they shall not prejudice the Club's status as a Community Amateur Sports Club.  Such regulations and standing orders and any repeals or amendments to them shall have effect until set aside by the Management Committee. 

17. Use of Facilities 
The Club agrees that all unlicensed and unregistered coaches and, so far as reasonably practicable, players and other persons using the facilities of the Club will be required, as a condition of such use, to agree to be bound by and subject to these rules, the rules and regulations of the relevant CLTA, the LTA Rules and the LTA Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and the CLTA can enforce any breach at its option and in its sole discretion.