Last updated 21st Dec 2017

Background

These Regulations govern the day-to-day operation of Cowbridge Tennis Club (the “Club”)

The Rules of Cowbridge Tennis Club allow the Management Committee (the “Committee”) to determine, implement and periodically update these Regulations.

The Regulations will be displayed on the Club website.

All non-trivial changes to these Regulations will be notified to members.

Policies and Procedures

In addition to the Regulations in this document, the Committee will determine a number of important Policies and Procedures (the “Policies”).

These Policies form part of the overall Regulations of the Club, which all members are required to read and comply with.

The detailed Policies will be displayed on the website, with copies in the Clubhouse.

These Policies will include, but are not restricted to the following topics:

• Safeguarding & Equality
• Health & Safety
• Risk Assessment
• Data Protection & Privacy
• Recording & Publishing Images
• Social Media
• Complaints

Safety & Security

The Committee takes reasonable steps to ensure that the Clubhouse, Car Park and Courts (the “Facilities”) are safe and secure.

Members play tennis at their own risk and are asked to apply common sense in looking out for themselves and other members at all times.

Please use the main leisure centre car park where possible. Cars parked within the athletic ground are at the owners risk and members are advised not to park near the tennis clubhouse during rugby matches or rugby training.

All vehicles must be driven at less than 5 miles an hour (walking pace) in the car park.

Members are encourged to reverse park in the car park to reduce the risk of an accident when reversing out.

Cars must not restrict access to the entrance gate, which should be left clear for emergency access at all times.

The last person to leave the Courts should make sure that the gates are locked with the padlocks provided.

The last person to leave the Clubhouse should make sure that all heaters, taps, lights and floodlights are turned off, and the door securely locked.

Membership

The membership year runs from 1 April to the end of March.

Subscriptions shall be determined in January by the Committee, and notified to all members at the start of February.

Members joining or renewing in the month of April will enjoy Discounted Rates, after that point all current and new members will pay the Standard Rate.

Part year rates are available for new members joining after the end of August, as determined by the Committee.

All members are required to register through the Clubspark online system.

The available payment methods will be set by the Committee. 

A member who has not rejoined by the 1st April is no longer a member until such point as they re-register and pay via Clubspark.

Partial refunds will only be given to members who choose to leave the club in exceptional circumstances at the discretion of the Committee.

Cases where members seek to change membership category in the year (e.g. from Couple to Family) will be treated on a case-by-case basis.

Right to Play

Members may play on the 4 hard courts (the “Courts”).

Only current, registered and paid members are able to play on the Courts.

The only exceptions to this rule are:

• Guests playing with a member of the Club, up to three times per year
• Potential members in their introductory coaching sessions
• Competitors from other clubs playing in league matches against Cowbridge teams

Members are allowed to introduce guests to the Club to play as temporary members:

• Guests must be playing with a member of the Club
• Guests are required to observe all of the Rules of the Club
• Guests must be signed into the book in the clubhouse before play
• The host must pay £5 to the Treasurer
• It is the responsibility of the host member to comply with these Rules

Court Allocation

Allocations will be given the following priority order:

• Club tournaments
• Club matches
• Club group coaching
• Private members play

Coaching

No person may coach others for financial gain on any Court without the prior approval of the Committee.

Club coaches must have been checked with the Disclosure and Barring Service (DBS).

Use of the Facilities

All events at the Club, both tennis and social, must be approved by the Committee.

Smoking is not allowed on any part of the Facilities, including the Courts, clubhouse and car park.

Court Rules

Suitable sports clothing and shoes to be worn on the courts at all times.

Nets should be slackened at the close of play and members should check that all gates are closed or locked as appropriate.

Courts are for playing tennis only – football, bikes, scooters, skateboards, etc must be left outside the gates at all times.

When you have finished playing, please leave the courts in a tidy state with all litter and personal belongings

All members must play within the rules and respect officials and their decisions.

All members must respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, cultural background, religious beliefs or sexual identity.

Members should keep to agreed timings for training and competitions, or inform their coach or team captain if they are going to be late.

Members must wear suitable kit for training and match sessions, as agreed with the coach and the members must pay fees for any training events or events promptly.