Committee Roles


  • Overall responsibility for the day to day club management
  • Lead strategy discussions, EGMs, and AGMs
  • To agree meeting agendas with the secretary and monthly committee meetings
  • Act as a spokesperson for the tennis club
  • Motivate and support committee volunters
  • To make decisions on behalf of the management committee once members have been consulted
  • Lead the direction of growth and retention
  • Attend S&D Chairman's meetings


  • First point of contact for all enquiries
  • Key representative at meetings
  • Affiliating the tennis club to the LTA
  • Dealing with correspondence
  • Maintaining accurate records
  • Organising the AGM
  • Organising and attending all management committee meetings and taking and distributing minutes


  • Keep up to date records of all financial transactions
  • Reports regularly to the management committee on the financial status
  • Identifies fund raising opportunities e.g., grants and sponsorship and investments
  • Prepares year end statements of accounts to be presented to the auditor
  • Presents end of year financial report to the AGM

Grounds and House

  • Liaise with contractors for maintenance and repair of:
    • Courts 
    • Floodlights 
    • Fencing 
    • Clubhouse 
    • Gardens 
  • Conduct annual risk assessment
  • Inform committee of maintenance issues that arise
  • Work with groundskeeper to address issues
  • Obtain quotations for major refurbishment of courts, fencing, etc

Match Secretary

  • To arrange club competition fixtures and produce a club fixtures list including any subsequent changes
  • To ensure all club matches are arranged with opponents and to organise courts
  • To advise captains any subsequent changes
  • To distribute the fixture list to relevant parties 
  • Ensure submission of match results by captains
  • To liaise with and support league match secretaries


  • Registering members and collating and updating membership information
  • Maintaining Clubspark information to ensure accurate fees are displayed
  • Communicating with potential members to give information
  • Introduce new members to club captain

Club Captain

  • Select team captains for Southport & Liverpool Leagues
  • Establish Captains Policies to apply across teams
  • Organise Captain's Invitational Event
  • Welcome and assess new member's ability to help them settle
  • Represent the club at league events