Photography, Recording and Publishing Images Policy

Parents, Carers and Spectators of Haverfordwest LTC

We allow parents, carers and spectators to use photographic equipment to capture other members, children or friends playing tennis to support and encourage their experience. In most cases photographs will be taken by a responsible club official, such as a club member and this policy applies to members as well as non-members. By agreeing to our membership or camp terms and conditions or booking coaching through the club, you are giving consent to a Haverfordwest LTC representative to photograph or film, (using a regular camera, mobile phone camera or video camera without a long lens), you or your child during club activities, including events, tournaments and coaching for club archive or promotional use. If you do not agree to this please inform our Child Welfare Officer. If any member, be it parent, carer or spectator has concerns about inappropriate photography, this should be reported immediately to the event organiser, official or welfare officer, who will follow child protection procedures.

Professionals, Competition Organisers and Officials

By agreeing to our membership or camp terms and conditions or booking coaching through the club, you are giving consent to a Haverfordwest LTC representative to photograph or film, (using a regular camera, mobile phone camera or video camera without a long lens), you or your child during club activities, including events, tournaments and coaching for club archive or promotional use. If you do not agree to this please inform the club Membership Secretary (Sue Jones 01437.711088). If you see any individual taking photographs which you deem to be intrusive or inappropriate you must inform the Tennis Secretary who will deal with this using this policy or the club’s Child Protection Policy.

Children and Young People According to this policy: Haverfordwest LTC gives consent for an official club photographer (who might be a club member) to take photos when you are on court.

If you see someone taking photos or filming that makes you feel worried, tell the event organiser, responsible person or Welfare Officer straight away.

Consent
If you wish to take photographs or recordings of members or children at an event, prior to any event, you must ensure you have obtained consent verbally from:

• The event organiser. In order to obtain consent you must explain why you are taking the images and what they will be used for.
 

Photographing and Recording
All children featured in photographs or recordings must be:

• Appropriately dressed with clothing covering their torso from their neck to thighs,

  e.g. a t-shirt and shorts or skirt;

• Featured with people engaging in tennis;

• Recorded in groups with other children or adults where possible

• Any inappropriate use of images should be reported to the Haverfordwest LTC Tennis   Secretary.

Photographing and Recording in Public Spaces

There is no law specifically prohibiting the photography of individuals (including children) in public places. Subject to the below, individuals are permitted to:

• take photos of people including children without the consent of the parents/legal guardians, using a normal lens; and

• keep photos taken, however, if the person wishes to publish a recognisable image of the child, they are required to gain consent from the parents/legal guardian. This is permitted, provided the behaviour does not amount to harassment or a breach of privacy. Whether the behaviour amounts to harassment or a breach of privacy will depend on the facts in each case.