Cotham Park Tennis Club

Safeguarding Policy Statement

Raising a safeguarding concern

Concerns should be raised to our Welfare Officer. If the Welfare Officer is not available to report a safeguarding concern or allegation to, the alternative contact within our venue is the Deputy Welfare Officer.

Rhys Hodson

Welfare officer
Rhys Hodson

07763 442397
cothamparkwelfare@gmail.com

Marissa Ellis

Deputy welfare officer
Marissa Ellis

07773 134296
marissa.ellis.email@icloud.com

If they are unavailable or a safeguarding concern relates to them, the concerns should be referred directly to the LTA via https://safeguardingconcern.lta.org.uk.

Purpose and scope

Cotham Park Tennis Club recognises its moral and statutory responsibility to safeguard and promote the welfare of all children (anyone under 18) and adults at risk. We are committed to ensuring our safeguarding practice reflects statutory responsibilities, government guidance and with LTA standards.

We are committed to prioritising the well-being of children and adults at risk and providing a safe and welcoming environment where they are respected and valued. We are alert to the signs of abuse and neglect and follow our procedures to ensure that children and adults at risk receive effective support and protection.

A copy of this policy statement is also available in PDF format.

The purpose of this policy statement is to:

  • protect children and adults at risk (including children of adults who use our services) from harm
  • provide the necessary information to enable people to meet their safeguarding responsibilities
  • deliver good practice and high safeguarding standards
  • outline our commitment to safeguarding children and adults at risk

This policy applies to any person who plays, coaches, officiates, works, volunteers, or otherwise participates (or visits) at our venue.

We recognise that:

  • the welfare of children and adults at risk is paramount
  • working in partnership with children, their parents/carers and adults at risk is essential in promoting their welfare
  • all children and adults at risk, regardless of age, disability, gender reassignment, race, religion or belief, sex, or sexual orientation have an equal right to protection from all types of harm or abuse
  • some children and adults at risk, including LGBTQ+ people, disabled people or people from ethnic minority communities, can be particularly vulnerable to abuse and additional measures and safeguards may be needed to ensure their welfare

We will seek to keep children and adults at risk safe by:

  • promoting and prioritising their safety and well-being
  • appointing a Welfare Officer with responsibility for safeguarding in our venue
  • ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate induction and learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and adults at risk
  • safely recruiting and selecting staff, coaches and volunteers
  • promoting and maintaining a positive safeguarding culture where people feel able to raise a genuine concerns and are confident they will be taken seriously
  • ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern
  • ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored
  • prevent the employment/deployment of unsuitable individuals
  • ensuring that we have a process to deal with complaints and whistleblowing measures in place
  • ensure robust safeguarding arrangements and procedures are in place for other activities, including coaching, competitions, holiday camps, social activities, online activity and social media, transportation and supervision

Documentation

Useful contacts

NSPCC Helpline: 0808 800 5000
Childline: 0800 1111 / www.childline.org.uk
Kidscape: www.kidscape.org.uk

Cotham Park is an LTA registered venue. By achieving this accreditation, we have demonstrated that we're providing a safe, welcoming and inclusive environment for members and players.

This policy statement was last updated in February 2026 and will be reviewed no later than February 2028 and sooner if there is a change in guidance from the LTA.