Health and Safety Policy

Hanbury Lawn Tennis Club (HTC)

Updated 10.01.24

HEALTH AND SAFETY POLICY

1. Scope
This document contains the guidance and procedures that Hanbury Tennis Club (HTC) has introduced to meet the requirements of the Health and Safety at Work Act. It contains:

a. HTC’s Health and Policy Statement (Appendix 1).

b. The organisation for Health and Safety Management at HTC.

c. A Risk Register which identifies a wide range of hazards associated with the activities of HTC (Appendix 2).

d. Risk Assessments for the hazards identified in the Risk Register (Appendix 3).

Guidance for dealing with Emergencies and on First Aid is set out in the Accident & Emergency Procedure.

2. Organisation for Health and Safety
The ultimate responsibility for health and safety lies with the Management Committee. The Facilities Group is responsible for the day to day supervision and the preparation/review of Risk Assessments. The person designated as the Health and Safety Officer is Jackie Fyfe.
A Health and Safety Manual containing all necessary procedures and documents will be produced and available in the pavilion. Included will be

a. The HTC Health and Safety policy statement signed by the Club Chairman.

b. The organisation for managing safety at the club.

c. The Risk Register and Risk Assessments.

d. A Code of Conduct which sets out the standards by which the club will expect its members, their guests and members of the public to adhere to.

e. Procedures/Guidance on:

i. Electrical equipment.

ii. Emergency guidance and procedures

iii. Accident/Incident reporting form

iv. First aid guidance and accident log

v. The Code of Conduct – Seniors and Juniors

vi. A Maintenance Register be produced which will act as a log of all maintenance work carried out.

vii. Any other appropriate document or procedure.

3. Risk Assessment Policy

HanburyTennis Club will carry out a full bi-annual risk assessment of the facility with a view of highlighting potential hazards and taking the appropriate action wherever necessary to ensure a safe and enjoyable environment.

The Health and Safety Officer is responsible for reporting to the Management Committee on such issues. If a member/user wished to report a hazard or potential hazard, contact him.
Equipment and site maintenance will be an item on the agenda for each Committee meeting. Any issues are raised and the appropriate action taken; all details will be listed in the minutes.

Risk assessments will include the following for consideration:

a. Are surroundings safe and free from obstacles?

b. Are the courts and any other area fit and appropriate for activity?

c. Is the equipment fit and sound for activity and suitable for age group/ability?

d. Are contact details available for parents/guardians/partners?

e. Are players appropriately attired for the activity?

f. Is a working telephone available with access to emergency numbers?

g. Do volunteers, staff, coaches and members have access to information relating to health and safety?

h. Are emergency procedures published and accessible?

4. Review
This document will be reviewed annually.

Appendix 1

Hanbury Tennis Club

Health and Safety Policy Statement

1. Hanbury Tennis Club is committed to maximising the safety and welfare of all its members including visitors, guests and members of the public.

2. The Committee is responsibility for Health & Safety.

3. On an operational level, the committee is responsible for ensuring that appropriate measures are put in place and maintained.

4. All members are required to comply with this policy.

5. In the case of an accident or an incident that could have led to an accident, members are required to inform a member of the Committee.

6. HTC and its Committee are committed to the Health & Safety at Work Act 1974 and will:

a. Discuss Health & Safety at every committee meeting.

b. Appoint a Health & Safety officer

c. Ensure that the playing, social and working environment at the club is safe and free from reasonable risk.

d. Provide appropriate First Aid equipment and notices.

7. The Club will produce and maintain:

a. A Risk Register which identifies all hazards associated with club activities

b. A Risk Assessment for each hazard identified in the Risk Register.

8. Fire Safety Officer is David Williams

Issue Number

One

Signed by J.Fyfe

Chairman

Date

10. January 2024

Appendix 2

HanburyTennis Club

Health and Safety Risk Register

Prepared by

J. Fyfe

1.1.20

Reviewed

J. Fyfe

Approved by

Committee

Date Approved

This document is a list of health and safety risks/hazards that may be appropriate to HTC. The list can be added to or reduced as required. A risk assessment may be required for each hazard and those that have been ticked below indicate that a risk assessment is appropriate and one has been prepared.

1	Hazards inside the pavilion		2	Hazards outside pavilion (non tennis play)
1.1	Electrical equipment	√	2.1	Switching on floodlights at meter cupboard.	√
1.2	Electrical installation and fuses boxes	√	2.2	Climbing fences by members of the public to access courts when locked e.g. to retrieve football	√
1.3	Slip / trip / fall hazards – wet floor, untidiness	√	2.3	Poor fence and court maintenance	√
1.4	Fire, hot liquids hazard.	√	2.4	Tidiness on and off court areas – debris, drink bottles, loose boards, stones etc	√
1.5	Food hygiene	√


3	Hazards whilst playing tennis		4	People and Organisational Hazards
3.1	Poor playing surface	√	4.1	Lack of information, training or instruction	√
3.2	Hard or sharp objects on court		4.2	Poor activity planning or preparation and delivery
3.3	Weather conditions making court surface slippery.	√	4.3	Ignorance of rules and / or code of conducts	√
3.4	Collisions / Conflict with surrounding objects or people	√	4.4	Unsafe behaviour or attitude	√
3.5	Impact from rackets or balls during play	√	4.5	Lack of appropriate first aid equipment and trainers	√
3.6	Personal injury – fracture / sprains / cuts		4.6	Lack of fire extinguishers	√
3.7	Injury by treading on tennis balls	√	4.7	Poor safety control from coach	√
3.8	Differing skill levels between players		4.8	Poor safety awareness from players
3.9	Inadequate level of physical fitness / strength	√	4.9	Aggression between players
3.10	Medical conditions of players	√	4.10	Aggression from crowd / public
3.11	Inappropriate use of rackets	√	4.11	Leisure Centre Liaison	√

22.22	USE BY UNTRAINED PERSONS NAUGHTY	YE
5	Hazards specific to junior group coaching sessions
5.1	Inadequate supervision	√
5.2	Inexperienced and/or unqualified coach	√
5.3	Inappropriate footwear	√
5.4	Group too large	√
5.5	Poor safety control from coach	√
5.6	Poor safety awareness from players	√
5.7	Aggression between players	√
5.8	Aggression from crowd / public
5.9	Inappropriate/uncontrolled use of rackets	√
5.10	Debris left on court/in pavilion after session e.g. drink bottles and cans	√
5.11	Inappropriate behaviour	√

Appendix 3

Hanbury Tennis Club

Health and Safety Risk Assessment

Assessed By	J. Fyfe	Date	1.1.20
Reviewed By	J. Fyfe	Date	1.1.20

Hazard Ref.	Hazard Description	Potential Effect	Existing or Minimum Controls	Score Low/Medium/High Risk	Further Controls Required?	Who by?	By When?
1	Hazards inside the pavilion
1.1	Electrical equipment inside pavilion	Defective equipment could cause electrical injuries.	Appliance inspection every 12 months and testing every two years. To be carried out by a competent person as required by Electricity at Work Regulations.	Low	Establish a Maintenance register
1.2	Electrical installation including floodlights	Defective equipment could cause electrical injuries.	Electrical inspection and testing every 12 months. To be carried out by a competent person as required by Electricity at Work Regulations.	Low	Inspection certificates to be filed with register
1.3	Slip / trip / fall hazards – wet floor and untidiness in pavilion	Personal injuries	Notice in pavilion regarding tidiness and clearing up.	Low	No
1.4	Fire, hot liquids hazard in pavilion.	Personal injuries – burns and scolds.	Guidelines regarding use of cooking equipment. Hob not to be used for heating fats.	Low	Review distribution of cooking equipment in the kitchen. May need an additional power point to relieve cramped area for urn kettle and mini oven/hob.
1.5	Food and general hygiene in pavilion.	Stomach upsets	Guidelines to be prepared.	Low	No
1.6	Safe water in pavilion	stomach upsets, water borne disease	Taps to be run for a long time before use.	Low	Hot and cold water systems flushed out at annual work party

2	Hazards outside pavilion (non tennis play)
2.1	Switching on floodlights at meter cupboard.	Electrical injuries	Equipment housed in electrical meter cupboards	Low	Damage is occurring to cabinets and equipment due to vandalism. Move equipment into pavilion.
2.2	Climbing fences by members of the public to access courts when locked e.g. to retrieve football	Injury as a result of falling	Place notices stating that a key is available at the pavilion.	Low	Liaise with Leisure Centre
2.3	Poor fence and court maintenance	Injury as a result of sharp objects and/or poor surface.	Regular maintenance inspection	Low	Record inspections in register
2.4	Tidiness on and off court areas – debris, drink bottles, loose boards, stones etc	Trips, slips cuts another personal injuries.	Regular inspection.	Low	No

3	Hazards whilst playing tennis
3.1	Poor playing surface	Poor playing surfaces could cause ankle and leg injuries for players, and could make both training and matches dangerous and unsafe	Proper tennis footwear to be worn at all times both when playing. Courts to be maintained to a high standard to avoid uneven surfaces.	Medium	Enter maintenance details in register
3.3	Weather conditions making court surface slippery.	Slippery playing surfaces could cause ankle and leg injuries for players, and could make both training and matches dangerous and unsafe	Proper tennis footwear to be worn at all times both when playing. Courts to be maintained to a high standard to allow water to drain and to prevent water retention.	Medium	Enter maintenance details in register
3.4	Collisions with surrounding objects or people	Injury	It is left to the players to concentrate and play responsibly. First aid on hand.	Low	Prepare a Code of Conduct for members and other players to follow.
3.5	Impact from rackets or balls during play	Injury	It is left to the players to concentrate and play responsibly. First aid on hand. Any dangerous behaviour by any player shall be reported to the chairman or committee member.	Low	Prepare a Code of Conduct for members and other players to follow.
3.7	Injury by treading on tennis balls	Injury	It is left to the players to concentrate and play responsibly. First aid on hand.	Low	Prepare a Code of Conduct for members and other players to follow.
3.9	Inadequate level of physical fitness / strength	Injury, initiate various medical conditions	It is left to the players to play within their own physical limits.	Low	Prepare a Code of Conduct for members and other players to follow.
3.10	Medical conditions of players	Injury	It is left to the players to play within the limits of any medical condition they may have. They should inform the club chairman of any medical condition.		Prepare a Code of Conduct for members and other players to follow.
3.11	Inappropriate use of rackets	Injury	It is left to the players to concentrate and play responsibly. First aid on hand. Any dangerous behaviour by any player shall be reported to the chairman or committee member.	Low	Prepare a Code of Conduct for members and other players to follow.

4	People and Organisational Hazards
4.1	Lack of information, training or instruction	Ignorance can lead to accidents	Prepare information on appropriate areas including: Guidelines, code of practice to include section on health and safety, maintenance register and first aid register.	Low	No
4.3	Ignorance of rules and / or code of conducts	Ignorance can lead to accidents	Ensure that all members sign up to the code of conduct as part of their membership requirements and copies are in the Leisure Centre and Club Notice Board	Low	No
4.4	Unsafe behaviour or attitude by players	Could lead to accidents	Any dangerous behaviour by any player shall be reported to the chairman or committee member.	Low	No
4.5	Lack of appropriate first aid equipment and trainers	Could lead to unnecessary injuries	Review first aid kit and need for first aiders.	Low	No

	Hazards specific to junior group coaching sessions
5.1	Inadequate supervision	Could lead to injury	Employ a professional coach. Review current requirements – experience, qualification, CRB check	Low	No
5.2	Inexperienced and/or unqualified coach	Could lead to injury	Employ a professional coach. Review current requirements – experience, qualification, CRB check	Low	No
5.3	Inappropriate footwear	Could cause ankle and leg injuries for players	Proper tennis footwear to be worn at all times both when playing.	Low	No
5.4	Group too large	Could lead to injury	Employ a professional coach. Review current requirements – experience, qualification, CRB check	Low	No
5.5	Poor safety control from coach	Could lead to injury	Employ a professional coach. Review current requirements – experience, qualification, CRB check	Low	No
5.6	Poor safety awareness from players	Could lead to injury	Introduce junior Code of Conduct – persistent offenders should be expelled.	Low	No
5.7	Aggression between players	Could lead to injury	Introduce junior Code of Conduct – persistent offenders should be expelled.	Low	No
5.9	Inappropriate/uncontrolled use of rackets	Could lead to injury	Introduce junior Code of Conduct – persistent offenders should be expelled.	Low	No
5.10	Debris left on court/in pavilion after session e.g. drink bottles and cans	Could lead to injury	Coach to ensure that all debris cleared at end of session. Include in Code of Conduct.	Low	No
5.11	Inappropriate behaviour	Could lead to injury	Introduce junior Code of Conduct – persistent offenders should be expelled.	Low	No