Club Policies
Risk Register
All sports facilities carry risk, but it is the responsibility of the committee to limit these wherever possible. In line with LTA recommendations, we assess the facility annually and highlight and repair any obvious issues. There is also an on-going process for dealing with maintenance issues. The committee maintain and review an on-going Risk Register which can be viewed by following this link: Risk Register
Safeguarding
Lymm Lawn Tennis Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run. This Policy strives to minimise risk, deliver a positive tennis experience for everyone and respond appropriately to all safeguarding concerns/disclosures.
The full policy can be found here
Concern Reporting Form here
LTA Safeguarding at Events, Activities & Competitions Policy here
Safe and Inclusive Code of Conduct
All employees, those under contractual arrangements, club officials, volunteers, members and others using the club facilities are required to abide by this Code of Conduct. This is required in order to support the club in providing a welcoming and safe environment for all children and young people and in the implementation of its child protection policy and procedures.
Those working in the club should at all times:
- Prioritise the well-being of all children and adults at all times
- Respect the rights, dignity and worth of every person within the context of our sports
- Display high standards of behaviour. Always work in an open environment (i.e. avoid private, or unobserved, situations). Act with integrity at all times
- Help to create a safe and inclusive environment both on and off court and promote the Fair Play values: enjoy; respect
- Place the well-being and safety of children above the development of performance
- Value and celebrate diversity and make all reasonable efforts to meet individual needs
- Keep clear boundaries between your professional and personal life, including on social media
- Check you have the relevant consent from parents/carers, children and adults before taking or using photos and videos
- Ensure your own roles and responsibilities, and those of everyone you are responsible for, are clearly outlined and everyone has the information, training and support to carry them out
- Where possible, do not be alone with a child or adult at risk (NB LTA guidance does allow for public 1 to 1 coaching as defined within the good practice guidelines)
- Coaches and volunteers must take positive action to protect both themselves and raise concerns if they feel uncomfortably placed in a position of working alone and/or unsupervised
- Do not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such
- Doing nothing is NOT an option: report all concerns and disclosures as soon as possible, following the Concern Reporting Procedure. If someone is in immediate danger, call the police (999)
The Code of Conduct should be interpreted in a spirit of integrity, transparency and common sense, with the best interests of children and adults at risk as the primary consideration.
Safeguarding Whistle- Blowing Policy:
The policy document can be found here
If you think something is wrong but you're not sure who to approach about it (or you'd rather approach someone outside the club) then here are two useful resources you could try:
NSPCC- Whistle-blowing Advice Line
Anti- Bullying Policy:
The policy document can be found here
Welfare Officer- Role Description:
The Role Description document can be found here
Diversity Policy:
Anyone who has concerns that they or someone else is being discriminated against or has been a victim of discriminatory language or behaviour should revierw the clubs Diversity Policy and follow its recommendations.
The Diversity Policy can be found here:
Social Media Policy:
Everyone involved in tennis must recognise that the responsibility to safeguard exists both on and off the field of play. Coaches, club officials, volunteers and others in a position of trust in tennis need to act responsibly, both on and off the court, and this includes the use of electronic communications. Clubs that set up websites or social media accounts have a responsibility to ensure safeguards are in place.
This policy provides guidance on the procedures that will support and underpin the use of social media within LymmTennis Club. It is important that all staff, volunteers, coaches, or anyone working on behalf of the club or in a position of responsibility are aware of this policy and agree to the following terms in order to communicate responsibly.
The club should:
1. Refrain from publishing negative comments or pictures about other clubs, players, team mates, club members, or umpires and any controversial or potentially inflammatory subjects.
2. Avoid hostile, harassing or discriminatory communications based on a person`s race, sex, gender identity, national origin, colour, disability, age sexual orientation, veteran status, marital status, religion or any other status protected by law.
3. Identify all copyrighted or borrowed material with citations and links. When publishing direct paraphrased quotes, thoughts, ideas, photos or videos, give credit to the original publisher or author.
4. Review online posts and resolve any concerns about the propriety of Lymm Tennis Club responses before they are posted if necessary. A nominated club member will monitor the club social networking page regularly and remove access from anyone behaving inappropriately.
5. If a blogger or any other online participant posts an inaccurate, accessory or negative comment about LymmTennis Club or anyone associated with the club, do not respond to the post and contact the LTA for guidance/advice if necessary.
6. Ensure all the privacy settings are secure so that the page(s) are not used as a place to meet, share personal details or have private conversations.
7. Make sure everyone within LymmTennis Club knows who is responsible for monitoring the content of the social networking areas and how to contact them.
8. Inform the LTA if inappropriate, threatening or offensive material is received as this may be needed as evidence.
Photography & Recording Policy:
The policy document can be found here
Complaints Policy:
The policy document can be found here