This policy was last reviewed and updated in January 2021
The Management Committee is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run.
This Policy strives to minimise risk, deliver a positive tennis experience for everyone and respond appropriately to all safeguarding concerns/disclosures.
Travel for Juniors
The club does not provide transportation to away matches. The travelling arrangements of Juniors are the responsibility of the parent or guardian, including car share arrangements. The club does not get involved in these arrangements or have any responsibility for them.
Photo Policy for Juniors
Parental consent will be obtained when taking photographs at tournaments and on other occasions. This is the responsibility of the tournament or event organiser. The consent should be obtained as part of the registration sign-in.
Juniors should be fully and appropriately dressed, for example, T Shirt, Shorts, Skirt. Photos should preferably be in groups.
The photographer should explain what the photos will be used for. If published, then only first names should be used.
Child - a person under the age of eighteen years.
Adult at risk of abuse or neglect - a person aged eighteen years or over who is, or may be, in need of community care services by reason of disability, age or illness; and is, or may be, unable to take care of, or unable to protect him or herself against abuse or neglect.
Safeguarding children - protecting children from abuse and neglect, preventing the impairment of children’s health or development, ensuring that they grow up in circumstances consistent with the provision of safe and effective care, and taking action to enable all children to have the best life chances.
Safeguarding adults at risk - protecting adults from abuse and/or neglect. Enabling adults to maintain control over their lives and make informed choices without coercion. Empowering adults at risk, consulting them before taking action, unless someone lacks the capacity to make a decision, or their mental health poses a risk to their own or someone else’s safety, in which case, always acting in his or her best interests.
Responsibility for the implementation of the Safeguarding Policy
· Safeguarding is everyone’s responsibility, not responding to a safeguarding concern is not an option.
. Our club’s committee has overall accountability for this Policy and its implementation
· Our club Welfare/Safeguarding Officers are responsible for updating this Policy in line with legislative and club developments
· All individuals involved in/present at the club are required to adhere to the Policy
Where there is a safeguarding concern
· The individual who is told about, hears, or is made aware of the concern is responsible for following the Reporting a Safeguarding Concern Procedure (see below). Unless someone is in immediate danger, they should inform their club Welfare/Safeguarding Officers, LTA Safeguarding Team or National Safeguarding Lead.
· The club Welfare/Safeguarding Officer are responsible for reporting safeguarding concerns to the LTA Safe Safeguarding Team.
· The LTA Safeguarding Team is responsible for assessing all safeguarding concern/disclosures that are reported to them and working with the club Welfare Officer and national Safeguarding Leads to follow up as appropriate on a case-by-case basis, prioritising the well-being of the child/ adult at risk at all times. Dependent on the concern/disclosure, a referral may be made to:
- The police in an emergency (999)
- Local Authority Children’s Services
- Local Authority Adult Services
- Designated Officer (England only) for concerns/disclosures about a member of staff, consultant, coach, official or volunteer
- Disclosure and Barring Service (or Disclosure Scotland; Adult Social Work Team or Health and Social Service Department (Channel Islands) for concerns/disclosures about a member of staff, consultant, coach, official or volunteer
How to raise a concern about a child or an adult at risk at the club
If a child or an adult at risk is in immediate danger or risk of harm, the police should be contacted by calling 999.
Where a child or an adult at risk is not in immediate danger, any concerns about their well-being should be made without delay to the Club Welfare Officer. The Club Welfare Officer will pass the details of the concern on to the LTA Safeguarding Team at the earliest opportunity and the relevant local authority and the police will be contacted, where appropriate.
If, however, the whistle blower does not feel comfortable raising a concern with the Club Welfare Officer, the whistle blower should contact the appropriate number below:
- LTA Safeguarding Team directly on 020 8487 7000,
- Local Authority Lancashire Children’s Services Centre on children call 0300 123 6720 or out of hours 0300 123 6722
- Local Authority Lancashire Adult Services Centre on 0300 123 6721
- NSPCC on 0808 800 5000
Breaches of the Safeguarding Policy
Breaches of this Policy and/or failure to comply with the outlined responsibilities may result in the following:
· Disciplinary action leading to possible exclusion from the club, dismissal and legal action
· Termination of current and future roles within the club and roles in other clubs, the LTA, Tennis Wales, Tennis Scotland and the Tennis Foundation.
Actions taken by players, parents or carers, staff, consultants, volunteers, officials, coaches inside or outside of the club that are seen to contradict this Policy may be considered a violation of this Policy.
Where an appeal is lodged in response to a safeguarding decision made by the club, the individual should adhere to the club’s appeal procedure.
Codes of Conduct
All members of staff, volunteers and members agree to:
- Prioritise the well-being of all children and adults at risk at all times
- Treat all children and adults at risk fairly and with respect
- Be a positive role model. Act with integrity, even when no one is looking
- Help to create a safe and inclusive environment both on and off court
- Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language
- Report all allegations of abuse or poor practice to the club Welfare/Safeguarding Officer
- Not use any sanctions that humiliate or harm a child or adult at risk
- Value and celebrate diversity and make all reasonable efforts to meet individual needs
- Keep clear boundaries between professional and personal life, including on social media
- Have the relevant consent from parents/carers, children and adults before taking or using photos and videos
- Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory (e.g. handshake / high five)
- Refrain from smoking and consuming alcohol during club activities or coaching sessions
- Ensure roles and responsibilities are clearly outlined and everyone has the required information and training
- Avoid being alone with a child or adult at risk unless there are exceptional circumstances
- Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g. away match) and there is another adult in the vehicle
- Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such
- Not have a relationship with anyone under 18 for whom they are coaching or responsible for
- Be acutely aware of the power that coaches and coaching assistants develop over players in the coaching relationship and avoid any intimacy (sexual or otherwise) with players
All children agree to:
- Be friendly, supportive and welcoming to other children and adults
- Play fairly and honestly
- Respect club staff, volunteers and Officials and accept their decisions
- Behave, respect and listen to your coach
- Take care of your equipment and club property
- Respect all participants regardless of age, gender, ability, race, culture, religion or sexual identity
- Not use bad, inappropriate or racist language, including on social media
- Not bully, intimidate or harass anyone, including on social media
- Not smoke, drink alcohol or take drugs of any kind on club premises or whilst representing the club
- Talk to the club Welfare/Safeguarding Officer about any concerns or worries they have about themselves or others
All parents and carers agree to:
- Positively reinforce your child and show an interest in their tennis
- Use appropriate language at all times
- Be realistic and supportive
- Never ridicule or admonish a child for making a mistake or losing a match
- Treat all children, adults, volunteers, coaches, officials and members of staff with respect
- Behave responsibly at the venue; do not embarrass your child
- Accept the official’s decisions and do not go on court or interfere with matches
- Encourage your child to play by the rules, and teach them that they can only do their best
- Deliver and collect your child punctually from the venue
- Ensure your child has appropriate clothing for the weather conditions
- Ensure that your child understands their code of conduct
- Adhere to your venue’s safeguarding policy, diversity and inclusion policy, rules and regulations
- Provide emergency contact details and any relevant information about your child including medical history
Safeguarding children and adults at risk requires everyone to be committed to the highest possible standards of openness, integrity and accountability. As a club, we are committed to encouraging and maintaining a culture where people feel able to raise a genuine safeguarding concern and are confident that it will be taken seriously.
In the context of safeguarding, “whistle blowing” is when someone raises a concern about the well-being of a child or an adult at risk.
A whistle blower may be:
- a player;
- a volunteer;
- a coach;
- other member of staff;
- an official;
- a parent;
- a member of the public.
For the contact details of the Club Welfare/Safeguarding Officer, see the Management section of the website, or the club noticeboard.
Information to include when raising a concern
The whistle blower should provide as much information as possible regarding the incident or circumstance which has given rise to the concern, including:
· their name and contact details (unless they wish to remain anonymous);
· names of individuals involved;
· date, time and location of incident/circumstance; and
· whether any witnesses were present.
What happens next?
All concerns raised by a whistle blower about the well-being of a child or an adult at risk will be taken seriously and every effort will be made to deal with each concern fairly, quickly and proportionately.
If the whistle blower does not believe that the concern has been dealt with appropriately and wishes to speak to someone outside the club or the LTA Safeguarding Team, the NSPCC Whistleblowing advice line should be contacted on 0800 028 0285 or by emailing email@example.com.
The club will take appropriate action to protect whistle blowers when they raise a concern in good faith. The club will not tolerate any harassment, victimisation or unfair treatment of whistle blowers.