Membership Terms & Conditions

Membership

• Annual membership is valid until March 31st March 2023. Upon joining or renewing, all members must either pay the full annual fee according to their current membership category.  Membership cost, payment methods and instalment details are contained in the online membership joining/renewal process found in the club website clubspark.lta.org.uk/retfordtennisclub.  
• Membership categories and costs are defined in the membership section of the club website. 
• On or near the anniversary of a member joining, a membership renewal email will be sent to all members who are requested to pay promptly. Members who have not paid renewal fees will be deemed to have lapsed their membership and will not be entitled to use the Club facilities, enter club competitions or represent the club in any competition.
• Members details will NOT be shared with any other party. 
• Members are assumed to give consent for photographs of themselves/their children being used in club communications and social media.  Club photography policy is in line with LTA (Lawn Tennis Association) guidelines and is available to read in the Pavilion.
• All members over 9yrs who are British Tennis Members and have opted in are entitled to take part in the annual club Wimbledon ticket ballot.
• As a LTA accredited Club, a requirement is that all members adhere to club rules and the various codes of conduct to which the club has committed. These include codes and policies relating to the expected behaviour of players, parents/guardians and children, child protection and health and safety. These can be found in the clubhouse.  Any member failing to act in accordance with these codes/policies may be challenged as regards their conduct and may be asked to leave the court or club premises. Continual refusal to abide by the rules, codes and policies may result in withdrawal of membership.
• Joining and membership renewals are all online via the ClubSpark system. Members are requested to check their details and amend if required upon renewal.
• The primary means of communication is by email. Members are requested to modify their account details if their email or mobile number changes. Club events are also publicised via social media.
• The club takes no responsibility for unsupervised juniors outside of normal coaching or club playing sessions.
• The club takes no responsibility for personal items left in club premises.
• Only tennis must be played on the courts. Any other activity is forbidden unless permission is granted by the Comittee.
• Only level 3 coaches have authorisation to deliver coaching services to club members. Any member wishing to use the courts for other coaching activity (paid or voluntary and including but not limited to coaching, hitting, mentoring, basket feeding or ball machine use) either providing or receiving coaching, must seek permission from the club committee in advance. Any member found to be in breach of this term may have their membership revoked.
• Appropriate sports clothing must be worn at all times (i.e. correct non-slip, non-marking footwear and tops worn at all times).
• All members must conduct a personal risk assessment before playing and ensure that the courts are safe for use. Any members playing when the courts are considered unsafe(eg slippery surface due to environmental conditions) do so at their own risk.
• The club will supply tennis balls and floodlighting for club  coaching sessions.
• The club will supply tennis balls for club  social sessions.
• Players selected for teams are required to pay a match fee which will be collected by the Team Captain
• Non-members are permitted a trial period of a maximum of 2 social Club-nights. Membership is required if they wish to continue enjoying use of the club facilities.
• Membership categories and court booking Terms and Conditions can change at any time and members should check the website for the latest version. Hard copies are available on demand.
• No play is to take place after 9pm
• Any matters for concern regarding your membership or any other member, please contact us on retfordtennisclub@gmail.com.
• The club welcomes feedback. Anybody is welcome to provide feedback via retfordtennisclub@gmail.com
• The last person at the club is responsible for making sure the club is left in a safe and secure state. (Turning off radiators, turning off lights including restrooms, locking doors etc.

 Floodlights

• All Members have use of the floodlights. The operation of the lights is shown on the inside the light box.  The cost of using the Floodlights will be subject to announcements made by the Club Committee. 
• The floodlight tokens can be purchased from the vending macine inside the clubhouse.

Members Booking Tennis Courts

• All members are advised to book tennis courts in advance using the online booking system on the club website. Anyone who has made a booking will have priority.
• Members must book courts for their use only and not for non-members. 
• Members are permitted to take a visitor up to 3 times a year, a request for this must be emailed prior to the visit to retford tennisclub@gmail.com. and a £5 fee transfered to the Retford Tennis Club bank account (details will be given by return e mail) before the visit takes place or you can add the member to your booking when you book a court and pay via clubspark. Any non member is restricted to 3 visits per year. If this process is not followed the member will be facilitating avoidance of payment of court fees, they may be permanently excluded from the club without any refund of their membership fee.  
• Court access codes must not be passed on to non-members
• Courts may be booked up to 7 days in advance.
• For full court booking terms and conditions, please refer to the Court Booking Terms and conditions contained within the online court booking system available the first time that you book a court using the online ClubSpark booking system.
• The club retains the right to block book courts. All block bookings will be clearly marked on the booking system.