Spencer Tennis Club AGM
 

Notice of the AGM to be held on Tuesday 26th November 2024
from 7pm onwards.

Dear Tennis Member,

The 2024 Annual General Meeting will be held both over Zoom and in person at the clubhouse on the date at the head of this notice.

This will enable the officers of the club to deliver their annual report and for members to ask questions and volunteer suggestions.

As some of those attending will be in the Clubhouse there will be the option for informal post-AGM drinks.

Members will remember the item “Outline of proposed new Tennis Club Legal Structure” discussed during the 2023 AGM. The Committee has progressed on this matter and have a proposed new Constitution and Rules which are necessary to alter the Legal Structure of the Club to a CIO. 

The final draft of the new Constitution will be sent to members within the next week or so. 

Furthermore, there will be a Q and A session at the clubhouse on Tuesday 19th November at 1830 – onwards for those members who have any questions regarding the change in legal structure.

If the members vote to change the legal structure of the club to a CIO it is anticipated that this will be concluded by mid 2025.

We also hope to see many of you at the Christmas Party on the 14th December.

Any member is welcome to attend, if a vote is required, only current adult members can vote.

The meeting will be recorded.

To take part virtually you will need to be able to access Zoom, the link is here:

https://us06web.zoom.us/j/89514930082?pwd=2eOHACKhg0onVWisb6bDkAQBKuBKtt.1

Agenda

• Chair report
• Treasurer’s report, club accounts & membership
• Club legal structure 
• Election of officers – Please add your name to the list on the notice board if you wish to join committee
• AOB 

 Questions in the AGM 

To maximise input from members, questions submitted in advance would be helpful, particularly in relation to the annual accounts, a draft of which will follow.

Questions can be submitted via email to BUSSMICHE@AOL.COM please use the subject line references SPENCER AGM QUESTION.

There will be naturally be an opportunity to ask questions “live” during the AOB section on the agenda using the zoom chat function.

Resolutions and Management Committee

If you wish to submit a resolution (a matter requiring a vote) at the AGM, please submit by email to:

BUSSMICHE@AOL.COM

If you have any questions about the AGM process, please contact BUSSMICHE@AOL.COM.
 

Kind regards,

 

Chris Hanage

Chair on behalf of Spencer Tennis Club Management Committee www.spencertennisclub.org