Organisations
Subject: Document Exchange for Facility Hire – 2025/26
(Organisations & Service Providers)
Dear Hirers,
Ahead of your 2024/25 hire, please complete the following steps at least 2 weeks (ideally 4 weeks) before your first session. You may submit earlier if ready.
Required Documents (Annually)
Submit/declare items 1–4 via online form.
- Confirmation of Standard Conditions of Hire (see attached)
- Safer Recruitment Declaration – confirming all staff/volunteers have completed safeguarding checks
- First Aid & Relevant Qualifications Declaration – confirming coverage for your sessions
- Additional Safety Documents – if using high-risk equipment or during special circumstances
- (5) Risk Assessment – a new or annually reviewed general assessment of your activities on our premises, from your organisation’s perspective
- (6) Insurance Certificate – current proof of cover (this can sometimes include governing body membership)
Form: Document Exchange – Organisations Facility Hire
Email: s.sherington@bloxhamschool.com or leisure@bloxhamschool.com
Attached are Bloxham Enterprises Ltd’s own documents and assurances. Note: Hire costs will increase by 3.5% (rounded up to the nearest 5p) from 1st September.
Need help with qualifications, risk assessments, or safeguarding checks? We may be able to assist with courses such as first aid (+ more).
Please reach out with any questions.
Many thanks,
Bloxham Enterprises Ltd
- Documents 1- 4
- Documents 5 & 6
- Logistics 7 - 10