Broadbridge Heath Tennis Club A.G.M.

Broadbridge Heath Tennis Club A.G.M.

Wednesday 30th November 2022

7.30pm in Parish Room, Warnham

Present: Committee members: Mike Coombs, Ann Lines, Tim Shelton, Joanne Coombs, Paul Singleton, Sue Whitty, Jo Waddingham, Michael Heeley

Club members:  Alan McLean, Robert Flavell, Mandy Barnett, Martin and Jacqui Calway,  John Bicknell,  Mike Doran, Daniel Evans,

Apologies:  Jackie Hepburn, Janet Applegate, Annabel and Mark McCord, Jenny Faulkner, Dick Astley, Rick Hall

Minutes of the 2021 AGM  were accepted as a true record of that meeting. Proposed by

Paul Singleton seconded by Alan McLean

Matters Arising from the Minutes:

-Court Painting - The courts were painted and moss treatments have been undertaken this autumn. Martin pointed out that there is moss still on courts and Paul will speak to Colourworks about this.

-Floodlights - nothing has happened with the sub committee to further this plus issues for lighting a path to comply with our risk assessment would pose another problem. It was suggested that committee look at moving the parking but Mike pointed out there are likely to be issues with viability. Alan offered to research this.

Chairmans report. A copy of the report is attached to the file separately.

• Membership up by 2
• Alan suggested trying to get children joining. Committee members pointed out that this has been tried on numerous occasions but ultimately the lack of a Clubhouse is the main stumbling block.
• Overriding feeling was that we should make it the best we can for the membership we have
• Thanks to Paul for overseeing all the work on the courts
• Thanks to Micheal and Peter for their work around the courts.
• Working party to be arranged after Christmas. Alan offered help with various tools so date to be fixed to work for him.
• Banner not been put up because of overhanging trees
• Website - Mike and Martin have had problems getting on to the website to book courts. Ann trying to resolve. Problems often occur as members don’t always complete membership online, just make bank transfer. Tim to look at potential to pay online. Alan suggested changing the wording to make it really clear but Joanne read out the wording which people felt was clear.
• Social events - Another quiz was suggested by Mike. Plenty of agreement. Possibly beginning of February.Sue offered to contact Mr Chips re prices.
• Can no longer do Wimbledon draw as LTA do this centrally. To hold a tournament as a tribute to Rosie. 26th March, open to everyone. Alan providing sponsorship. Money raised to go to cancer charity. Tickets sold for food which would include drinks vouchers possibly. Mike to send letter out to cover these with a big reminder for tournament at Quiz.
• Possibly try holding doubles tournaments this year. Ann pointed out many trophies in need of repair but was decided to just do small shields this year.
• A tribute to Rosie was put on the website and John is donating a bench to the tennis club. Ann to enquire if they can be fixed without it affecting our risk assessment.
• Tuesday and Fridays still going although Jo reported there are lots of injuries and they would be interested in more people joining group.
• Mike thanked Ann for her work as secretary.

Treasurer’s report:  A copy of the report is attached in the file separately.

Tim reported that the club bank balance stands at approx £20,000, increasing as planned ready to resurface courts in 2026/7

Thanks were given to the auditor and Tim.

Report was accepted. Proposed by Sue Whitty Seconded by Joanne Coombs

Election of the Executive Committee:

Ann announced that in a years time Mike, Tim and herself wish to stand down from their roles.

Mike - Treasurer for 5 years/ Chair for 11 years

Tim - Tresurer for 10 years a break and then again for 11 years

Ann - Secretary for 16 years

Mike was happy to remain in his role as Chair,

Ann was happy to continue as Secretary,

Tim was  happy to remain in office as Treasurer,

All proposed by Sue Whitty all seconded by Alan McLean

Joanneis stepping down from committee and thanks were given for her work on committee.

All other committee members happy to remain.

Ann asked if there was anyone present who would like to join committee as now we are below the number set out in our rules but nobody wished to at this time. Everyone asked to speak to other members and try to find a replacement.

Ideas and suggestions from the floor:

• Ditch - Martin asked what the situation with the ditch was as it is still smelling. Ann reported that she had once again reported it but suggested it may help for more members to do so. Ann with circulate contact details.

Meeting closed at 9.26pm