Hythe LTC Club Rules

Updated January 2021. To download a PDF copy of the Club Rules - click here

  1. The Management Committee shall have the power to close the tennis courts, at such times and for such periods, as they consider necessary.
  2. The courts are available for play during daylight hours and on an evening under floodlights until 10.00 pm.
  3. Club Mix In sessions are held on Saturday afternoons from 2pm & Wednesday evenings from 6pm.  Due to the current restrictions in place, these events are organised & limited to 32 players, by invite only. From 5pm onwards, at weekends, fixed fours are allowed but mix ins will have priority should the courts be in play. Singles play is not allowed during mix in sessions other than to allow waiting players to knock up or keep warm during the winter months.
  4. During social mix-in periods, no member shall be allowed to play more than one set of not more than 11 games, if there are other members of the club waiting to play and no other court is vacant.
  5. Players shall provide their own tennis balls of a reasonable standard.
  6. No member shall play music on the courts unless part of cardio tennis training.
  7. Members must abide by the Management Committee’s rules on tennis shoe soles suitable for the court surfaces.
  8. No member or guest shall play on any court unless suitably attired for tennis.
  9. Junior court block bookings shall be agreed between the Management Committee and the Club Coach and pre-booked using the on-line booking system.
  10. In the interest of safety, dogs and small children are not allowed within the court area during play, unless under adult supervision.

Admission of Members

Any person who wishes to become a member must submit an application in such form as the Management Committee may decide.

There shall be the following classes of membership for the club:

Adult membership

Student membership

Trial membership

Social membership (not available at this time)

Junior membership

Junior Senior Status membership  (by invite only)

Honorary membership (created by the Management Committee)

Guests

  • Any full member may introduce guests to the club, provided that no one whose application for membership has been declined or who has been expelled from the club may be introduced as a guest.
  • The Management Committee shall have the power to bar any person from being invited to the Club as a guest, if it believes that it is in the best interests of the Club to do so.
  • The member introducing the guest must pay the appropriate guest fee.
  • No one may be admitted as a guest on more than five occasions in any calendar year.
  • Juniors with senior status may bring up to three guests. The appropriate fee must be paid.

Membership

Eligibility for membership

  • Persons of either sex are eligible for full membership of the club provided they are at least 18 years old. No person shall be denied membership of the club on the grounds of race, ethnic origin, creed, colour, age, disability, sex, occupation, sexual orientation, religion, political or other beliefs.
  • Persons below the age of 18 may join as junior members without the right to hold office or vote at General Meetings.
  • The number of members may be limited by the Management Committee.
  • Any person who wishes to become a member must submit an application in such form as the Management committee shall decide.  Every application for membership shall be considered by the Management Committee, which shall admit that candidate to membership of the club unless to do so would be contrary to the best interests of the sport or the good conduct and interests of the club.
  • All members on admittance or renewal of membership shall, by completing the application form, agree to abide by the Club Rules and Constitution.

Only full members shall be entitled to receive notice of, attend and vote at general meetings. All other members shall be entitled to membership as set out on the membership application form.

Subscriptions

  • The annual subscription for each type of membership shall be determined from time to time by the Management Committee provided that the Management Committee shall use its best endeavours to ensure that the fees set by it do not preclude membership of the club.
  • The members shall pay the annual subscription fees set by the annual general meeting following recommendations from the Management Committee.
  • No candidate who has been elected a member shall be entitled to the privileges of membership until they have paid their first annual subscription.
  • Annual subscriptions are due on the 1st of April and should be paid within 1 month. Any member whose subscription is not paid within 2 months of the start of the club year shall be deemed to have resigned his/her membership of the Club.

Resignation

A member may withdraw from membership of the club on clear notice of 1 month to the club. Membership shall not be transferable in any event and shall cease immediately on death or dissolution or on the failure of the member to comply or to continue to comply with any condition of membership set out in these rules.

Disciplinary Procedures

  • The Disciplinary Panel and/or Management Committee shall have the power to expel or suspend a member when, in its opinion, it would not be in the interests of the sport or the club for him/her to remain a member.
  • A member shall not be expelled or suspended unless they are given 14 days’ notice of the meeting of the Disciplinary Panel at which their expulsion or suspension shall be considered.  Written details of the complaint made against them shall be given.
  • The member shall be given an opportunity to make written representations and/or to appear before the Disciplinary Panel at any such meeting to be accompanied by a representative or friend, who may answer complaints made against the member and/or cross examine any witnesses on behalf of the member. Witnesses may have the option of putting their evidence in writing and not having to appear in person if they so choose.  At the end of the meeting, the Disciplinary Panel shall notify the member and the Management Committee of its decision as to how the disciplinary matter shall be resolved.  It shall also notify the member that they have the right of appeal to the Management Committee and that in order to exercise this right they must inform the Management Committee of their intent to do so within 14 days.
  • Should the member notify the Management Committee of their intent to appeal, the member shall not be expelled or suspended unless he/she is given 14 days’ notice of the meeting of the Management Committee at which the appeal shall be heard.
  • The member shall be given an opportunity to make written representations and/or to appear before the Management Committee at any such appeal meeting and to be accompanied by a friend or representative who may answer complaints made against the member and/or cross-examine any witness on behalf of the member.  The Chairman of the Disciplinary Panel shall represent the Panel’s decision and rationale to the meeting.  The member must not be expelled or suspended unless a simple majority of the Management Committee then present vote in favour of his expulsion or suspension.
  • The Management Committee’s decision shall be notified to the member in writing and shall be final.  There shall be no right of further appeal against the Management Committee decision.
  • Any member who was involved in the incident under investigation or is related to the member may only attend meetings of the Disciplinary Panel and/or the Management Committee as a witness and may take no part in the consideration of the matter or voting thereon.
  • The Chairman or Vice-Chairman, in his absence, may exclude the member from the Club’s premises until the meetings of the Disciplinary Panel and Management Committee considering his/her expulsion or suspension has been held.
  • Any member having previously been given a written warning may have his/her membership suspended or terminated by the Management Committee without a further hearing if he/she commits another offence which the Management Committee consider requires disciplinary action.  A written warning will remain valid for a period of 3 years.

Effect of Resignation or Disciplinary Procedures

Any person ceasing to be a member forfeits all right to and claim upon the Club, its property and funds and he/she has no right to the return of any part of his/her subscription. The Management Committee may refund an appropriate part of a resigning member’s subscription if it considers it appropriate taking account of all the circumstances.