Apologies

Sara Heron

Minutes of 21.3.24  Meeting

The minutes were accepted as accurate and signed by CH.

Matters Arising

There were no matters arising.

Safeguarding

CH reported that she was updating key policies. Discussion followed about policies yet to be reviewed that could be reviewed by committee members to share the workload. The Selection and Compliments and Complaints policies were identified.

CH said The YPWA scheme had not worked out but was something that might be relevant in the future.

ACTION:

• KT to review Compliments and Complaints Policy and send out to committee members for approval.
• SH, PB, TS, JD, AMc, TS to review Selection Policy and send out to committee members for approval.

Finance Report

ST reported that the current account stands at £XXXXXX.

Outgoings since the last meeting:

Lease Renewal

ST reported that discussions with the brewery representative were at the stage of the brewery wanting us to suggest an increase in our rent. Discussions followed about the length of the lease which was suggested to be 7 years as standard policy. ST presented the financial consequences of 3 separate scenarios. Discussion followed about the practicalities of increasing income and what the club could control. Despite AMc successful recruitment of 8 new members this year, it was agreed that falling membership necessitated an increase in annual fees. It was proposed by ST and seconded by GC that the following increases be proposed at the AGM.

Adult £95  : increase of £20

Family £210

Young Adult/Junior : increase of £5

Friend of ARTC : £10 remains the same

Day Membership : £5 remains the same

Match fees increase from £4 to £5.

ST also proposed that the  early payment discount of £5 be discontinued.

The above increases were agreed unanimously by the committee present.

Maintenance

GC updated committee about need to buy new rachets for fence tightening and some posts needing replacement .Discussions followed about the cost and it doing it after the lease agreement renewal. GC was thanked for his regular Health and Safety reports to identify issues.

ACTION: GC and RB to follow up once new lease is agreed.

Junior Coaching

CH reported that this would start on Sunday 3 November on Court 3 10-12pm but would be likely to suspended in Jan and Feb as Jill would be away. There had been good take up of coaching by younger players. Discussion followed about how older Juniors could be encouraged.

AGM Arrangements

Spring Harlequin: Sunday 21 April 11am

Liz Maunder Spring Cup: Friday 17 May 6pm

AoB

Adult coaching will begin on 15 April and Junior on 24 April. Cardio has finished for the summer.

Date of next meeting

To be decided. 

The meeting closed at 9.15pm