ARTC Minutes 9.10.25

Present

Pauline Belt, Geoff Bullock, Gary Carpenter, James Dutton, Chris Howat, Kath Temple, Steve Temple.

Apologies

Tom Shouksmith, Amanda McVey, Mick Miller, Tim Spakouskas

Minutes of last meeting 21.1.25

Approved and signed off by CH.

Action:  GB to publish on website.

 

Matters arising

TS, JD and AM were thanked for their fundraising efforts which had been considerable and much appreciated.

 

Financial Report based on draft report from ST

ST reported that the current balance was £36 000.i.e £1 000 surplus on what was expected due to fundraising.

At the moment the club’s membership is as follows, compared to last year:

50 adults cf 54

4 families cf 5

32 Juniors cf 14

 

The following sources created income of:

£425 Plant Stall

£150 Yorkshire Tennis Welcome Offer

£ 1 500 Beer Festival

£150 Sports Tops

£112 ITToo Tournament

 

The Outgoings were:

£6 500 Rejuvenation of Courts 1 & 2

£300 Roof Repairs

£720 Emptying Septic tank

£253 Lease rental pa

There will also be £483 outlay to Howden’s for insurance plus £420 to LTA.

 

Discussion followed about Day Membership as defined in the Selection Policy which currently states a day member can only represent the club 3 times. It was agreed to propose an amendment for the Selection Policy to add that use of day membership  is ‘…at the discretion of the selection committee’ thereby ensuring that selecting a day member has to be with the full knowledge and agreement of the Fixtures Secretary and the 4 team mixed captains plus the ladies’ and men’s captains.

 

Discussion followed about fees for the following year in preparation for the AGM. It was agreed that the following fees for 2025-26 should be proposed at the AGM:

Adult £100 from £95

Family £220 from £210

Juniors £20 stay same

Day Membership £5 stays same

Young Adult £20 stays same

Match fees £5 stays same

Chaperone Free stays same

ACTION: Recommend increase for AGM

 

Safeguarding

CH reported she had completed a useful Yorkshire Tennis webinar last week. The committee were invited to discuss a number of scenarios to decide if they were a Safeguarding or Misconduct issues. The outcome of the discussion was to underline that Safeguarding was the responsibility of all members in the club and that the process of Safeguarding involves 3 steps:

1. Listen
2. Record
3. Refer

BUT NOT to investigate.

ACTION: To ensure that all committee members have completed the LTA Safeguarding training.

Maintenance

GC reported that the courts and surrounding area were in good repair and advised that the fence posts and tightening the perimeter fencing was probably an item we should revisit in the Spring as there were no immediate Health and Safety issues. Replay had contacted the club about possibly rejuvenating Court 3. It was decided to defer any maintenance visits until the Spring and to monitor Court 3 .GC  was thanked for maintaining his regular H & S reports. GC said Venue Registration would be due in November but that he was busy in the next few months. KT offered to complete registration.

ACTION: GC to monitor fencing and contact Replay regarding further quotations.

                   KT to complete Venue Registration by deadline of November.

 

Coaching Update

PB reported that Advanced Coaching with Rob Jones had maintained a steady turnout however the Intermediate group had been more difficult to establish. Discussion followed about what coaching options the club could offer next year.

ACTION: PB to talk to RJ about possible options.

CH reported junior coaching was going well and switching to Sundays.

ACTION GB to update website.

 

Fundraising Update

A general discussion was had about fundraising ideas for next year including:

• The plant stall
• A club trip to Yorkshire Heart Vineyard
• Another beer festival

 

Tournament Results Updates

The winners of this year’s tournaments have been:

Spring Harlequin – Chris Howat & Martin Watson

Liz Maunder Cup – Kath Temple & Geoff Bullock

David Bradley Memorial – Steve Temple & Jamie Winspear

 

Discussion followed about allowing prospective members to participate in tournaments who had not yet taken out membership. The committee agreed that a precedent had been set by the David Bradley Men’s invitational tournament which had increased participation and been well attended for the past few years.

ACTION: It was agreed to invite non-members to participate in tournaments at the discretion of the tournament organiser.

AOB

CH & GB gave a summary of the season and the teams’ placings in the leagues.

Mixed

• Ist team Down to Division 3
• 2nd team Remain in Division 6
• 3rd team Down to Division 8
• 4th team Down to Division 10 (possibly)

Men’s

• 1st  Remain in Division 3
• 2nd Down to Division 6

Women’s

• 1st Up to Division 3
• 2nd Down to Division 7

Newsletter

CH asked for contributions for the Autumn Newsletter to be sent to her by Thursday 23 October 23.

Date of AGM

Thursday 20 November

 

Meeting closed at 9:10pm