SODBURY TENNIS CLUB STANDING ORDERS (RULES) – Updated March 2019
- Once the Membership Secretary has received a completed membership application, the Membership Secretary will record the member’s details. The information and consents contained in the membership application are valid for the duration of the membership. If any details change, then members are responsible for informing the Membership Secretary. Through submission and acceptance of their membership application, members are deemed to have accepted the following:
- Applicable to members aged 18 years and over:
- I agree to my name, membership category, and phone number being included in a list of members displayed on the clubhouse notice board, only for the purposes of conducting tennis club activities***
- I agree to that information being disclosed to the LTA for use in the ClubSpark administration system.***
- I agree to my emergency contact details being included in a list, held in a folder in the clubhouse.
- I agree to abide by these STC Standing Orders (rules), as displayed in the club house and on the web site. Any change during the year to these rules will be published on the web site, displayed in the clubhouse and emailed to all current members.
- I agree that the club makes every effort to ensure that club areas and playing surfaces are safe and without obstruction.
- I agree and understand that members and their guests should check carefully before using our facilities and report any concerns.
- I agree that members and their guests wear appropriate footwear as displayed on the clubhouse notice board.
- I agree that I will inform the membership secretary of any changes to the above data.
***I will inform the Membership Secretary if I do not wish my information shared with the LTA or included on the membership list displayed on the clubhouse notice board
- Applicable to applicable to Parents or Guardians of Members aged 17 years and under:
- 1.I agree that the information I have provided can be disclosed to the LTA for use in the ClubSpark administration system.***
- 2.I agree to my contact details being included in a list, held in a folder in the clubhouse.
- 3.I agree to abide by these STC Standing Orders (rules), as displayed in the club house and on the web site. Any change during the year to these rules will be published on the web site, displayed in the clubhouse and emailed to all current members.
- 4.I agree that the club makes every effort to ensure that club areas and playing surfaces are safe and without obstruction.
- 5.I agree and understand that members and their guests should check carefully before using our facilities and report any concerns.
- 6.I agree that members and their guests wear appropriate footwear as displayed on the clubhouse notice board.
- 7.I agree that I will inform the membership secretary of any changes to the above data.
***I will inform the Membership Secretary if I do not wish contact information shared with the LTA
2. Players are not eligible to play in league matches unless their membership subscription has been paid. Players cannot be selected if any fees are outstanding.
3. STC membership year will commence annually on 1st of April, the due date for payment of annual subscriptions. The code for the security lock on the gate will be changed on or about 1st April each year, details of which will be communicated to all fully paid-up members and must not be disclosed to anyone else.
Match Fees and Captains’ Responsibilities:
4. Match fees will apply to matches against external clubs in the adult Avon LTA leagues. The fee is £2.50 per player per match for both adults and juniors.
5. For all matches, a team member is to be nominated to act as Captain. It is their responsibility to collect match fees after each match and forward them to the treasurer. When playing at home it is their responsibility to nominate a team member to provide refreshments during the match for both the home and visiting teams. Refreshments are to be funded by the STC Team members, either as a group or individually as agreed with the STC Team Captain prior to the match. Expenses for refreshments will not be reimbursed by Sodbury Tennis Club.
6. A member may bring up to three visitors to the club at a time. Before taking to the court, the visitors’ book, which is located on the windowsill on the veranda, should be fully completed, and the appropriate fee placed in an envelope in the post box on the clubhouse gate or in the safe in the Ladies changing rooms. (A pen and envelopes are provided with the visitors’ book.) The fee for adults is £3 per person per session, and for juniors, £1 per session, up to a maximum of five visits per year. After this, a visitor must join the club as a member to continue playing. Any visitors fees paid in the month of joining will be deducted from the membership fee. Only potential members may play as visitors on club nights, visitors must also pay the appropriate fee.
Inter-Club Friendly Matches:
7. STC is keen to develop relationships with other tennis clubs through the organisation and playing of Friendly, nonleague matches. When hosting such matches, Visitors Fees from players representing the guest team shall be waived, provided:
- The guest club is affiliated to a recognised Tennis Governing Body e.g. The LTA.
- Teams to comprise minimum of 4 players from each team.
- Participation shall be open to all Members of STC having paid subscription to the category of membership applicable to the particular Friendly Match. Opportunity to participate to be notified via the Clubhouse notice board and website. Team selection to reside with the Friendly Match team captain nominated by the STC Committee.
- The provision of tennis balls and floodlighting shall be funded by the participating teams.
- Booking of courts for Friendly Matches to be made via the STC on-line booking system and receive no preference or precedence over the standard Club booking process unless approved by the Management Committee in advance of the match.
Use of Courts and Floodlights:
8. On winter Club Nights between 1st October and 31st March, a £2 floodlight fee shall apply, the fee is payable prior to a player being entitled to use courts under floodlighting. The name of each player shall be recorded in the ‘Floodlight’ book as having attended the evening. Any monies not put into the meter at the end of the night shall be collected by, or given to a Committee Member and deposited in the safe located within the ladies changing room. Between 1st April and 30th September, when needed, the floodlight fee will be £1 per member. This may be increased at the discretion of a committee member if there are insufficient funds to cover the use of lights on any given evening. Again, the name of each player shall be recorded in the ‘Floodlight’ book as having attended the evening.
9. The New Ball Policy set out in Appendix 1 to these Standing Orders shall be followed by all members.
10. On Monday evenings during the Winter League season, the Winter Team Captain has the authority to organise players for the purpose of match practice.
11. All players using the STC facilities should, wherever possible use courts 2, 3 & 4 ahead of court-1 in order to achieve even court wear. Players (including juniors) should be diligent in brushing courts both before and after use when debris is present. Please use the equipment provided (drag mats).
12. Organised Avon LTA Adult Summer League matches shall have court precedence in accordance with prevailing Avon LTA Adult Summer League rules. Team Captains should however make every endeavour to avoid playing any League matches on a designated Club Night. Wednesday club nights have precedence over Inter-club friendly matches and Club coaching sessions.
13. Playing of the STC summer knockout tournament and inter-Club box league matches should be avoided where possible during a Club night, (according to the playing schedule listed on the club website). However, such matches may be played on available courts provided that Club night tennis takes precedence with the exception of Court 1, which may be booked from 6.30pm for STC summer knock-out tournament matches. Such bookings must be made through the Bookings Secretary, whose details will be communicated in the applicable tournament rules.
14. All courts are bookable through the current booking system. The courts should only be booked by a person who will be playing for that booked session. If booking on behalf of another person or a junior, the court should be booked in the name of that person and that person must be playing for the booked session. If booking for a junior it must be in accordance with rule number 1 of the junior rules.
15. The courts are expensive to maintain and it is important that they be treated with respect. Proper tennis shoes must be worn when using the courts. They must be non-marking, and provide proper foot support and adequate grip.
16. Please remember court etiquette. Do not walk behind players whilst a game or rally is in progress. This is to avoid distracting other players and most importantly to avoid any potential accidents on court. If you are trying to cross a court please wait until invited to do so and it is safe. This applies equally to both adults and juniors.
17. Members and their visitors should be mindful of their language and behaviour when using the courts.
18. Please ensure that you clean up after you and take your rubbish home.
19. Please be a responsible club member, look after and respect our club and encourage others to do the same.
20. A copy of these Club Standing Orders, (rules) are permanently displayed on the club noticeboard and on the web site. All members shall, by becoming a member and signing a membership form, be deemed conversant therewith.
Additional Standing Orders (Rules) for Junior Members
1. On weekdays courts are available up to 6.30pm for junior play unless the juniors are participating in an organised club event. eg coaching. On Fridays, during the summer league season (10 weeks), coaching will finish at 6pm.
2. All courts are bookable through the current booking system up until 6.30 on Weekdays in accordance with rule 1. The court booked must be used by the person playing and cannot be booked for other junior members.
3. Parents whose membership is ‘parent with junior’ are subject to the same playing conditions as junior members and the junior member must be present when they are playing.
4. Pedal cycles, skateboards, and roller boots/skates, hoverboards and other mobile transport devices must not be used on the courts, as this will damage the surface.
5. A junior member may bring up to three visitors to the club at a time. Before taking to the court, the visitors’ book, which is located on the windowsill on the veranda, should be fully completed, and the appropriate fee placed in an envelope in the post box on the clubhouse gate. (A pen and envelopes are provided with the visitors’ book.) The fee for adults is £3 per session, and for juniors £1 per session, up to a maximum of five visits per year. After this, a visitor must join the club as a member to continue playing. Any visitors fees paid in the month of joining will be deducted
from the membership fee.
6. Invited Juniors: When the Performance Coach, men/ladies captain and the Coaching Coordinator are in agreement that a junior members’ standard of tennis and maturity have reached the level (9:2 rating or above) required to justify promotion to ‘Invited Junior.’ A list of invited juniors will be displayed in the clubhouse. The privileges are that an invited junior can attend adult club nights (according to the playing schedule listed on the club website), attend match practice and be available for selection for the adult league matches and attend the adult social tennis events.
7. Safe Guarding – The club will respect and apply the provisions of Child Protection legislation as is appropriate to a sports club. The Welfare Officer for Sodbury Tennis Club will be displayed on the junior notice board in the club house and also on the web site.
Appendix 1: New Ball Policy
- Ball of choice...Wilson US Open...black tube.
- New balls can be released from stock by any committee member when the balls on a clubnight or daytime social play are not up to standard
- All committee members should know the ball cupboard combination lock number.
- Stock of balls to be graded weekly by the nominated members. The nominated members will be appointed by the committee from time to time.
- Used balls not suitable for club play should be placed in the coaching baskets for use during coaching sessions.
- Once used balls are beyond any use they should be stored for recycling.
- A tub of used balls to be left on veranda for members who do not have clubhouse key.
- New balls to be stored in lower shelves in locked cabinet in Ladies changing room until needed. Further stock held by Paul.
- New balls for stock to be purchased by the nominated person.
- Balls in the Clubhouse will be graded...the better quality at the top of the wooden units by the floodlight cabinet, with lower quality balls further down.
- Members can still bring their own balls should they so wish.
- New balls may be purchased from the club for personal use. Prices to be reviewed as necessary. All monies to be passed to Treasurer with a note of name of purchaser. December 2016 price £4 per tube.
- Members should not dispose of the balls or hit them out of the courts...we can recycle even the worst balls for cash.
- All categories of members may use the used club balls at any time.
- The Men’s and Ladies captains will advise the team captains where the new match balls will be left for home league matches. The nominated captain of the team is responsible for allocating balls prior to the match to the team players
- Wet balls should ideally be air dried...not put on a radiator.
- The club does not provide balls for tournament matches.
- Match balls will be placed loose in the plastic drawers in the ladies changing room after the match has been completed