Information on the club Welfare Officers, Safeguarding Policies and Risk Assessments, and  LTA Reporting a Concern Flow Chart can be found on this tab and on the club notice boards.

Members are asked to read this information on joining the club and annually thereafter, and to follow the Safeguarding processes when attending the club and reporting Safeguarding concerns.

Safeguarding Policy Statement for Sodbury Tennis Club

Sodbury Tennis Club is committed to prioritising the well-being of all children and adults at risk, promoting safeguarding in our club at all times, including all programmes and events we run. The club strives to minimise risk, deliver a positive tennis experience for everyone and respond appropriately to all safeguarding concerns/disclosures. See the policies section, the reporting concerns flow chart and the welfare officer poster for further information.

Welfare Officer:

 Annie Flook is the Welfare Officer. She is a club member and is a retired teacher. 

When necessary,  the Deputy Welfare Officer, Chris Eldridge, provides support.. Chris is a club member,  a PE teacher and is also Mental Health First Aid trained.   They can be contacted about safeguarding concerns which will be dealt with confidentially via

Phone number should be included in emails to the Welfare Officers for a call back.

How to Raise a Concern

Refer to LTA Reporting a Concern Flow Chart which can be found here

If a child or an adult at risk is in immediate danger or risk of harm, the police should be contacted by calling 999. Where a child or an adult at risk is not in immediate danger, any concerns about their well-being should be made without delay to:

  • Sodbury Tennis Club Welfare Officers,   Annie Flook or Chris Eldridge
  • Police if in immediate danger or risk of harm  Call 999     

Concerns can also be raised:

  • LTA directly using LTA's Online Concern Form found here 
  • QR code on Welfare Officer Poster or
  • South Gloucestershire Children’s Partnership Monday to Friday 01454 866000 Out of Hours 01454 615165
  • South Gloucestershire Safeguarding Adults Board Monday to Friday 01454 868007 Out of Hours 01454 615165
  • Local Authority Designated Officer 01454 868508
  • NSPCC for advice on safeguarding concerns 0808 800 5000

Safeguarding Policies and Risk Assessments

Please click here to view the Safeguarding Policies listed below. 

*Please note the special procedures and consent forms

  • Anti-bullying
  • Codes of Conduct (Appendix to Diversity and Inclusion)
  • Complaints
  • Diversity and Inclusion
  • Events Risk assessment – In development
  • Online Safety and Communication
  • Photography and Filming Consent*
  • Recording and Publishing Images
  • Safeguarding
  • Safer Recruitment – In development
  • Transporting Children*
  • Use of Changing Rooms*
  • Whistleblowing