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Coaching Package

Introduction - Invitation to Tender (updated 16th June 2021)

Our Park Tennis venues are registered with the LTA & the coaching passes will allow us to continue to meet the LTA coaching safeguarding standards and ensure players can still access the Park Courts to play. We have a coaching package and general hire pass available.

 

The opportunity:

Elmbridge Borough Council is inviting applications from Level 3 or above tennis coaches to run their tennis coaching business on any of the following three Park Tennis sites:

  • Churchfields recreation ground (package awarded on 9th March 2021)
  • Long Ditton recreation ground (package awarded on 9th March 2021)
  • Oatlands recreation ground (package awarded on 26th March 2021)
  • Cricket Way recreation ground (package awarded on 19th May 2021)
  • Coronation recreation groun (package awarded on 16th June 2021)

 

Expectations:

  • To apply and deliver tennis coaching across sites that you & your coaching team can manage.
  • To preferably start coaching sessions on 1st April 2021 (date will be adjusted for prorgammes starting later)
  • To develop and deliver an effective, inspiring and sustainable community tennis programme for people of all ages and abilities.
  • To provide attractive opportunities for casual and recreational players who perceive joining a club to be too formal for their needs to access tennis.
  • To support any Council and LTA initiatives where appropriate.
  • To provide provision for players with disabilities and/or impairments
  • To provide termly programme statistics to the Council (Spring, Summer, Autumn).

 

Rental Fees:

Coaching 10+1 Package:

  • 1 plus 2-year contract = £875 per year, per site
  • 10 court hours maximum per week
  • The coach must provide 1 free hour tennis coaching session per week during school term for a supervised community activity (this will give coaches 11 hours per week for the length of the agreement)
  • Option to upgrade contract hours at any time but cannot degrade
  • 10 hours split: 70% groups & 30% individuals/privates
  • Signed agreement/contract

 

18+1 Package Upgrade:

  • Tennis court hire fee is £1000 per year, per site
  • A maximum of 18 court hours per week
  • The coach must provide 1 free hour of tennis coaching session per week during school term time for a supervised community activity (this will give coaches 19 hours per week for the length of the agreement)
  • Option to upgrade contract hours at any time but cannot degrade
  • Coaches pay the difference owed for the year they upgrade, then pay £1000 for the remaining years on their contract
  • 18 hours split: 70% groups & 30% individuals/privates
  • Signed agreement/contract with the Council

 

30+1 Package Upgrade:

  • Tennis court hire fee is £1500 per year, per site
  • Maximum of 30 court hours per week
  • The coach must provide 1 free hour coaching session per week during school term time for a supervised community activity (this will give coaches 31 hours per week for the length of the agreement)
  • Option to upgrade contract hours at any time but cannot degrade
  • Coaches pay the difference owed for the year they upgrade, then pay £1500 for the remaining years on their contract
  • 30 hours split: 70% groups & 30% individuals/privates
  • Signed agreement/contract with the Council

 

The 1 hour free community session 

Here are a couple of ideas for your 1 hour free session, per week during school term (we do suggest people have to pre-book their free space):

  • Walking Tennis session
  • Supervised play session (similar to a club session)
  • Cardio Tennis
  • Tennis Xpress
  • Parent & Child
  • Any other suitable ideas you can think of, which a coach can supervise/lead

 

Tennis court usage:

The successful coaching provider will be entitled to the maximum number of court hours per week as outlined in their agreement with the Council. Coaches must leave one court free for public use at all times, unless prior written permission has been obtained from the Council. Subletting of court time will not be permitted.

 

Additional benefits:

  • Advanced court bookings with repeat bookings made by the Council Sports and Health team.
  • Endorsement from the Council’s Sports and Health team that the supplier is the Council’s preferred and only tennis coaching provider at that specific site.
  • Promotional support as necessary and agreed from the Council to support the providers own marketing and promotion.
  • Meetings with the Council’s Sports and Health team and the LTA

 

Supplementary Information:

The Council is flexible with regards to whether the successful coaching provider is a sole person or group of coaches. In all cases the Head Coach will be expected to hold a minimum LTA Level 3 qualification and all members of the coaching team to be LTA Accredited.

The initial contract is for one year and is subject to  review after the first year to extend by a further one-two years as agreed between the Parties.

The coaching provider will not be expected to deliver any court maintenance as this is delivered by the Council’s grounds maintenance contractors. However, we do expect providers assistance in keeping the courts clean and tidy (leaving no rubbish, reporting any damage, etc).

PlayBall are a third-party provider at Oatlands (Wednesdays am & pm) and Coronation recreation ground (Thursday mornings). Coaching providers are required to avoid lessons at the same time as PlayBall to leave a court free for the public. Timings can be provided on request.

 

The successful providers:

  • Will be led by an LTA Level 3 or above accredited tennis coach
  • Will have all members of the coaching team LTA Accredited
  • Will have experience in providing community-focused tennis activities and understand how to address barriers to participation.
  • Will keep an open line of communication with the Council
  • Will be enthusiastic, inclusive, dedicated, positive, open minded, flexible and organised.

 

Application and Key Dates:

Applicants are advised to read our full terms and conditions on our website before applying: https://clubspark.lta.org.uk/TennisInElmbridge/Coaching/HireTCs

 

Applications must include:

  • An indication of  which venue you are applying for.
  • An indication of the pass you are applying for and the pass dates.
  • Full details outlining the coaching programme, including court hours.
  • Proposed coaching timetable, showing 70% of groups & the free weekly community activity
  • Full details of the proposed free weekly 1 hr activity, which will then be agreed with the Council
  • Coaches names to be included on the timetable for each session
  • Details on how players find and book onto groups/sessions.
  • Sample or screenshot of the booking form, depending on how players book.
  • Venue risk assessment plan
  • In-date insurance documents & completed Insurance Schedule, click here to download
  • In-date coaching accreditation/license certificates for all members of the coaching team
  • Covid venue & player risk assessments
  • Covid coach & player guidelines, which will be clearly communicated to players 
  • Community engagement/marketing proposal
  • Ongoing communication with the Council outline
  • Curriculum Vitae
  • 2 References (one personal and one official)
  • Completed Legal Declaration, click here to download
  • A statement on why the Council should work with you?
  • What future coaching opportunities have you identified to explore? (coaching package).

 

Important to note: The Council may ask for additional documents or statements to support or clarify your application.

Applications are to be submitted by email to [email protected] (any queries may also be sent to this email address).

16th June 2021 Update - applications for sites will be reviewed on a first come first served basis.

  • It is at the Council’s discretion to grant the coaching packages based on quality of the application, meeting the requirements listed on this page and any pervious history with coaching passes.
  • Closing date for the first tender process applications was midday, Friday 26th February 2021